## **Trustees’ Annual Report for the period** **From 1[st] January 2021 To 31[st] December 2021** ## **Charity name: Weobley Village Hall** ## **Charity registration number: 502873** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Governing Instrument of Trust dated 3rd
October 1973
_‘A piece of land and the erection thereon of_
_a building or buildings for the purpose of a_
_village hall with such ancillary buildings as_
_may be reasonably necessary or desirable_
_for the use of inhabitants of the district of_
_Weobley in the county of Hereford without_
_distinction of political, religious or other_
_opinions, including use for meetings,_
_lectures and classes and other forms of_
_recreation and leisure time occupation with_
_the object of improving the conditions of life_
_for said inhabitants’ _| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Maintaining and improving facilities for use
by local organisations, external groups and
the general public, financed through room
hire charges and fundraising activities.
To include:
General maintenance, including repairs to
automatic door and safety checks
Installation of a new heating boiler
Purchase of new round tables
Installation of oil tank safety barrier| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees manage and maintain
Weobley Village Hall for public benefit and
with regard to guidance issued by the
Charity Commission by providing a facility
available for local organisations, external
groups and the general public.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policyongrant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Local volunteer support is provided in an
advisory and practical capacity to support
the work of the Trustees in maintaining the
fabric of the building and encouraging use
of the Hall and fundraising activities/events.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Ongoing maintenance of the Hall including
safety checks and safety improvements
Continued management of access due to
Covid-19 restrictions
Installation of new boiler and heating
controls
Installation of energy efficient lighting
Purchase of new round tables
Improvements to Booking system
Installation of Wifi| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|A year end balance of £32,323 including
Reserves of £10,234,and supported by
Government Covid-19 grants| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Committee of Management approved
Reserve fund to be used for contingency
purposes towards maintenance of the
building.| |Amount of reserves held|Para 1.22|**£10,234.44**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funds raised through room hire charges
and fundraising events to support the
maintenance of the Hall building and
improvement of facilities.
Government grant support received due to
Covid-19| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royalcharter)|
Para 1.25|Deed of Trust| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nominated representatives of organisations
using the Hall elected annually to form
Trust Committee of Management.
Election by Committee of Management of
up to four additional community
representatives and Co-option of up to two
advisory members.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Weobley Village Hall| |---|---| |Other name the charity uses|| |Registered charitynumber|502873| |Charity’s principal address|Gadbridge Road
Weobley
Herefordshire
HR4 8SN| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Lyn Bruce|Chair||Committee of Management| ||Anne Cole|Vice-Chair|VC to 18/05/21|Committee of Management| ||Lorraine Anderson|Secretary||Committee of Management| ||Per Milde|Treasurer||Committee of Management| ||Dr Victoria Mackie|||| ||Alan Jones|||| ||BeverleyButterfield|||| ||Peter Hereford|||| ||Patricia Shaw|||| ||Josephine Ware|||| ||Diane Rice|||| ||Jill Ainslie|||| ||Stella Hurdidge|||| ||Rose Tilbury||stood down 23/03/21|| ||Vanessa Collins||stood down 18/05/21|| ||Marion Scott|Vice Chair|VC from 18/05/21|Committee of Management| ||Prudence Lloyd|||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Lorraine Eve Anderson **Position (eg Secretary,** Secretary **Chair, etc) Date** 25th October 2022 Weob Ik Hall unt tst Janua . 31st December 20 INCOME 2021 5.371.80 1017.LXI 2020 8,445.(X) 2.941. 150.14 520.IX) 13.285.83 2CQ Club/Une Dandrq "Madtys. (bar) Car park rentsl 'Othef (see notes) 520.CKI ,561.77 27.470.57 25.341.97 EXPENDIT RE Caretskef aeanlw InL materia Oil. Eltttrkrty and Gas Water rntes Insurnnce L350.fA) 6n.47 1314.63 2.591.25 185.67 3.126.99 281.50 792.13 762.76 3,545.78 97.36 1307.79 195.(MJ I3￿14.84 Repairs & RenMIs Prlntlw & Ststkmery "Otheff (see notes) SA85.94 PAT, safety ¢hKks and fire al•rni s•rvke WIFI, webslt•.Hallmaster 471.CX) L48131 478.20 26.712A2 14,169.43 758.15 11.In.54 counts 2021 Openiw balance 1st J•nuary current acL 21J31.09 758.15 CIA Closing b•lance as rt 31st DKornb 21￿.24 Total abqllable cash 31 DKwTrbef 2021 32.323.68 Ho elands Weobl Vllla e Hall Account 1° Janua Notes Income: - 31° December 2021 Fundraisingldonations: Lettit 5.371.80 2￿ Supwters dub 1.060. Llne darKi 957.IX) Speual events 665.75 eobley Qnern•" Parish Coundl . payment car park O.LK> Safety checks 383.16 "MicrotriciV (sale electricity) 423.87 77.41 GOVGrnnt 18.231.58 Totsi I 70.57 Notes Expendlture: Heating and electricity: Oil 1,494.15 820.48 (El Genernted 71538. Nett cost electncity 423.87) Caretsker: Payment and travel expenses 1.350.Q) InsurnncenKenses: Insurnnce 808.03 Licenses 195.(X) TeStIn￿Safety. PAT/8oiler servKeffire system 471.IXI Q￿nir￿. GeneraVWindows/Matertals 6n.47 Watsr: Water/Sewwe New/renewats: Boiler, tables, barrler oll tanK mlsc. 12,548.05 New central heatiN4 boiler: 4A61.05 Round tables, hlgh chalr: 4,542.58 New barrler for oil tsnk: 2,026.50 Prye 2/3 Flre s•fety •quIpn￿Trt 328.07 htlry: I￿A7 MIK: 58339 Repak&' 66.79 Trnnsler to "Aeservr. 5.48SS4 5036 Plano dispose stsel: 101.60 94.CX) MIK: 239.98 1.48131 Certificate b I ent examiner l* Hair for F￿knd I" JwHWry to 31" December 2021 Induth* of the Treasur•rfs aCcO￿t for Examlr*r Per Jan Mlld•. Tr•asw•r Date: 4" March 2022 Pale 313 CHARITY COMMSSION Independent examinerfs report on the accounts Jco6Lfi I LLAf 4lhLL On accounts for th• y•ar 319 Charlty no (If any> DIS7S (Ihe Tnjst") for the year of r•port 145 2011 ALI in ¢￿1 my e￿9M￿￿tK)n. I Jer 145(5Xb) Art stat•mont ￿}dertak6 ts exanwn8tKm ty a qualifi8d Thwjmber (rf [ff￿rt wne Ihat a(x(xxts give a In* arxj falf v*w whith Is ￿>t a matter Name: qualIficaU￿(s> or body ( /A