HARROGATE AND RIPON BEEKEEPERS’ ASSOCIATION (HRBKA) Registered Charity No. 502757 Affiliated to the British Beekeepers Association
Trustees’ Annual Report for the Financial Year ending 31 August 2023
Principal Address:
Ochsha Low Laithe Harrogate North Yorkshire HG3 4DD
Trustees:
S Gudgeon (Chair) T Ruffles (Secretary) S Treetops (Treasurer) S Haynes (Vice Chair) Rev A Bennett S Bond N Brading T Brisby L Charleton C McDevitt Dr O Matthias J Binks
Structure, Governance and Management:
The charity is governed by a constitution and rules adopted on 24 October 1972, as amended from time to time. The charity is an association consisting of approximately 300 members.
Trustees are appointed or re-appointed annually at the AGM held in October. In 2022, the members continued to meet in person with the AGM held on 19 October 2022.
Objectives and activities:
The objectives of the Association are to promote and further the craft of beekeeping.
In planning activities for the year, the charity kept in mind the Charity Commission’s guidance on public benefit.
Activities are undertaken to educate and encourage new and existing beekeepers in their craft. Public demonstrations and presentations to school children also form an important part of promoting bees and beekeeping generally. These activities inform the wider public of the importance of bees to the environment.
Honey bees are important pollinators which are crucial for a healthy ecosystem; supporting both the agricultural industry and wild plants and flowers.
Achievements and performance:
The principal activities in this year have been:
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To resume the Association’s normal activities. This includes a return to providing safe indoor meetings and training, by following the changing government and health guidelines about the COVID-19 pandemic. The first of these events was the 2021 Harrogate and Ripon Beekeepers Association AGM.
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To provide the Two-Season Beginner Beekeeper Course. In the first term of this course, classes are all theory-based and held at the Honey and Hives Pavilion. The first six theory lessons are evening sessions held on alternative weeks. These are followed by 8 weeks of practical sessions in the warmer weather held at the Association’s apiaries. The training is delivered to a high standard and feedback from those attending was positive.
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To reinforce the first season’s learning, and to deepen the new beekeeper’s knowledge, new beekeepers can attend the second term of theory sessions. This is designed to reinforce the first season’s learning and gives new beekeepers the opportunity to deepen their knowledge, after they have experienced caring for bees for several months. Following completion of the Beginner Beekeeper course, attendees are expected to attend the BBKA Basic Assessment. This will provide timely advice on what new beekeepers need to do in the following seasons. The training, practical sessions and the Basic Assessment cover everything a beginner beekeeper should be familiar with, including colony management, bee life cycle, equipment, pests and diseases.
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The Association continues to have a large teaching apiary at the Royal Horticultural Society Harlow Carr, which was officially opened in May 2022. The Association continues to have a good working relationship with the RHS Harlow Carr and the new apiary provides better facilities for the taster day course and bee demonstrations.
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To maintain the apiary site for the training of new beekeepers at Fountains Abbey.
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The provision of the regular weekly demonstrations of beekeeping during the summer months at the Royal Horticultural Society’s Harlow Carr Gardens help to educate the public about bees and serve to encourage people to sample beekeeping.
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To increase the number of members taking the BBKA Basic Assessment.
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Members have been encouraged to take the BBKA modular and husbandry examinations to improve their beekeeping skills and knowledge. Discussion groups are provided to prepare candidates for the modular examinations. In addition, the provision of financial help with examination costs.
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The provision of a library of books and journals containing UK and international information on all aspects of beekeeping.
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The provisions of learning modules for schools and children.
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The return to providing presentations about bees and beekeeping to local schools accompanied by the provision to the schools of teaching material about bees specially produced for junior school pupils.
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The use of microscopy, video equipment and display material to enable presentations about beekeeping at shows and meetings.
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The provision of well supported Microscopy courses dependent on demand.
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The provision of a free service for the diagnosis of diseases in bee colonies.
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The publication of a quarterly magazine containing advice and information on many aspects of beekeeping. This magazine is widely circulated amongst other UK Associations.
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The backing of the British Beekeeping Association in its efforts to promote beekeeping within the UK, and the funding of research into bee behaviour and bee diseases.
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Liaison with other beekeeping associations in the area to promote and exchange information relating to beekeeping.
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The provision of a free service to remove swarms of bees from gardens and property as a means of encouraging homeowners to conserve bees, and not to kill them.
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Assisting the National Bee Unit personnel in the event of an Asian Hornet incursion locally by having a dedicated and trained Asian Hornet Action Team.
Financial review:
During the year, income of £27,069 was received. Total expenditure of £29,286 was incurred which left a deficit for the year of £2,217
Accumulated funds on 31 August 2023 stood at £165,509
The Association has continued to review reserves to ascertain the effect of risk and opportunities.
At the year end we held Cash at Bank of £113,102 all of which is unrestricted funds and is sufficient to meet one year’s running costs as well as any unforeseen or capital expenditure.
Sharon Gudgeon Chairperson (on behalf of the Trustees)
0
Harrogate and Ripon Beekeepers Association
Balance Sheet Year Ended 31st August 2023
| Long Term Assets Fixed Assets Note 1 Investment in Claro Bees - Shares at Cost (£100) less Write Off - Loan Current Assets Investments - COIF Income Units (Valuation 31.08.19 £1845) Bank and Cash Note 2 Debtors Note 3 Prepayments Current Liabilities Creditors Net Current Assets Net Assets Accumulated Fund Opening Balance Surplus in Year Closing Funds Notes 1 Fixed Assets B/F Balances Additions Depreciation in Year C/F Balances Fixed Assets at Cost Accumulated Depreciation Net Straight Line Depreciation. Portable store and books at 10% pa, photocopier at 3 2 Bank and Cash Barclays Current Account Barclays Community Acc2 Scottish Widows 90 days Account Yorkshire Bank Capital Account Cash 3 Debtors Gift Aid - Tax Refund Misc Claro Bees Ltd Interest RHS Taster Days |
2023 £ 5,898 40,000 45,898 1,462 113,102 1,200 3,848 119,612 0 119,612 165,509 167,726 (2,217) 165,509 8,005 229 (2,335) 5,898 26,737 (20,840) 5,898 3.33% pa, remainder at 20%pa 40,693 21,399 50,922 87 113,102 1,200 1,200 |
2022 £ 8005 0 40000 48005 1462 114950 4231 5124 125767 6040 119727 167731 170830 (3,099) 167731 6476 4301 (2,772) 8005 19052 (11,047) 8005 42542 21399 50922 87 114950 2321 75 1035 800 4231 |
2021 £ 6,476 0 40,000 |
|---|---|---|---|
| 46,476 | |||
| 1,462 112,133 6,487 4,975 |
|||
| 125,056 | |||
| 702 | |||
| 124,354 | |||
| 170,830 | |||
| 162,748 8,082 |
|||
| 170,830 | |||
| 3,801 4,614 (1,939) |
|||
| 6,476 | |||
| 14,751 (8,275) |
|||
| 6,476 | |||
| 39,724 21,399 50,923 87 0 |
|||
| 112,133 | |||
| 4,520 0 1,167 800 |
|||
| 6,487 |
Harrogate and Ripon Beekeepers Asso
Balance Sheet Year Ended 31st Augu
| Long Term Assets Fixed Assets Note 1 Investment in Claro Bees - Shares at Cost (£100) less Write Off - Loan Current Assets Investments - COIF Income Units (Valuation 31.08.19 £1845) Bank and Cash Note 2 Debtors Note 3 Prepayments Current Liabilities Creditors Net Current Assets Net Assets Accumulated Fund Opening Balance Surplus in Year Closing Funds Notes 1 Fixed Assets B/F Balances Additions Depreciation in Year C/F Balances Fixed Assets at Cost Accumulated Depreciation |
2023 £ 5,898 40,000 |
|
|---|---|---|
| 45,898 | ||
| 1,462 113,102 1,200 3,848 |
||
| 119,612 | ||
| 0 | ||
| 119,612 | ||
| 165,509 | ||
| - | 3,104 0 |
|
| - | 3,104 | |
| 8,005 229 0 |
||
| 8,234 | ||
| 26,737 (20,840) |
5,898
Net
Straight Line Depreciation. Portable store and books at 10% pa, photocopier at 33.33% pa, remainder
2 Bank and Cash
| 2 Bank and Cash | |
|---|---|
| Barclays Current Account Barclays Community Acc2 Scottish Widows 90 days Account Yorkshire Bank Capital Account Cash |
40,693 21,399 50,922 87 |
| 113,102 |
| 3 Debtors Gift Aid - Tax Refund Misc Claro Bees Ltd Interest RHS Taster Days |
1,200 |
|---|---|
| 1,200 |
Sharon Gudgeon Chair
Page 1 of accounts 19th October 2023
2022
ociation
ust 2023
£
8005 0 40000 48005
1462 114950 4231 0 120643 0 120643 168648
0 (3,099) -3099
6476 4301 (2,772) 8005 19052 (11,047)
8005
at 20%pa
42542 21399 50922 87 114950
2321 75 1035 800 4231
presented to AGM on
Harrogate and Ripon Beekeepers Association
Income and Expenditure Account Year Ending 31st August 2023
| INCOME Note Subs received 1 Investment Income Promotional Events Income Beginners Course Income Taster Days Income Other Course Income Tax Refunds Donations & Prizes Sundry Income Social Events Income Total Income EXPENDITURE BBKA Capitation 1 Promotional Events Costs Administration Website costs Beginners Course Expenditure Exam Fees net of Income Weekend Course Expenditure Other Courses Expenditure Bee Disease Insurance Costs Sundry Costs Apiary Costs Depreciation Donations Misc Insurance Pavillion service charge Meeting Costs Social Events Costs Total Expenditure Excess Income/(Expenditure) in Year Donation from Claro Bees Ltd Claro Bees Ltd Interest on Loans (Deficit) Surplus in Year Note 1. Full Members per April 2022 BBKA Return |
2023 £ 10,567 15 2,468 5,312 1,345 325 1,877 21,910 7,169 1,447 2,469 360 5,369 190 1,423 840 4,848 2,335 395 1,093 600 155 594 29,286 (7,376) 3574 1585 (2,217) 382 |
2022 £ 12,044 59 763 4,189 800 0 2,334 0 734 0 20,923 7,474 203 989 216 1,032 170 0 140 602 195 10,733 2,772 0 929 600 0 0 26,054 (5,131) 925 1,107 (3,099) 382 |
2021 £ 12,081 190 804 6,311 0 0 2,270 0 0 0 |
|---|---|---|---|
| 21,656 | |||
| 6,847 375 1,340 780 1,083 35 0 380 889 63 576 1,939 420 915 0 0 0 |
|||
| 15,643 | |||
| 6,013 650 1,419 |
|||
| 8,082 | |||
| 382 |
Harrogate and Ripon Beekeepers Association
Income and Expenditure Account Year Ending 31st August 2023
| INCOME Note Subs received 1 Investment Income Promotional Events Income Beginners Course Income Taster Days Income Other Course Income Tax Refunds Donations & Prizes Sundry Income Social Events Income Total Income EXPENDITURE BBKA Capitation 1 Promotional Events Costs Administration Website costs Beginners Course Expenditure Exam Fees net of Income Weekend Course Expenditure Other Courses Expenditure Bee Disease Insurance Costs Sundry Costs Apiary Costs Depreciation Donations Misc Insurance Pavillion service charge Meeting Costs Social Events Costs Total Expenditure Excess Income/(Expenditure) in Year |
2023 £ 10,567 15 2,468 5,312 1,345 325 1,877 21,910 7,169 1,447 2,469 360 5,369 190 1,423 840 4,848 2,335 395 1,093 600 155 594 29,286 (7,376) |
2022 £ 12,044 59 763 4,189 800 0 2,334 0 734 0 |
||
|---|---|---|---|---|
| 20,923 | ||||
| 7,474 203 989 216 1,032 170 0 140 602 195 10,733 2,772 0 929 600 0 0 |
||||
| 26,054 | ||||
| (5,131) |
| Donation from Claro Bees Ltd Claro Bees Ltd Interest on Loans (Deficit) Surplus in Year Note 1. Full Members per April 2022 BBKA Return |
3574 1585 (2,217) 382 |
925 1,107 |
|---|---|---|
| (3,099) | ||
| 382 |
Page 2 of accounts presented to AGM on 19th October 2023
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustO0$ On accounts for the y8ar ended Charity no If any) 31 ltstILOZ SOLISI Set out on pages I report lo the Iruslees on my exarninalion of the accounts of the above charity I the Trust'} for the year ended .41 1 o gi 20 23 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {°Ihe Act"). Responslbilities and basis of report I report in respect of my examination of the Trust's accounls carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Direclions given by the Charity Commission under section 145151{bl of the Act. Independent tThe charity's gross income exceeded £250,000 and l am qualified lo examiner's statement undertake Ihe examination by being a qualified member of linsert name of applicable listed bodyll. Delete I l if not ppIable. I have completed my examination. I confirm that no material mallers have come lo my allenlion in connection with the &xaminalion lother than that disclosed below") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordan with secllon 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements COnrning the form and ¢ontenl of accounts sel out in the Charities (Accounts and Reportsl Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other mallers in connection with the examination lo which attention should èe drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets if they do not apply. Signed: Date.. OLle$ll2 Name.. Relevant professional qualificatlonls} or body &TQATiorKJ No i i O L* Oct 2018 IER
lif any): Addre8S: OAO kl NCJQTA VCJQL& 1411LE Qi 4-£ Section B Disclosure Only complete if the examiner needs lo highlight material mallers of concern {see CC32, Independent examination of Charity accounts.. directions and guidance for examiners). Give here brlef details of any items that the oxaminer wishas to disclose. IER Oct 2018