## **HARROGATE AND RIPON BEEKEEPERS’ ASSOCIATION (HRBKA) Registered Charity No. 502757 Affiliated to the British Beekeepers Association** ## **Trustees’ Annual Report for the Financial Year ending 31 August 2023** ## **Principal Address:** Ochsha Low Laithe Harrogate North Yorkshire HG3 4DD ## **Trustees:** S Gudgeon (Chair) T Ruffles (Secretary) S Treetops (Treasurer) S Haynes (Vice Chair) Rev A Bennett S Bond N Brading T Brisby L Charleton C McDevitt Dr O Matthias J Binks ## **Structure, Governance and Management:** The charity is governed by a constitution and rules adopted on 24 October 1972, as amended from time to time. The charity is an association consisting of approximately 300 members. Trustees are appointed or re-appointed annually at the AGM held in October. In 2022, the members continued to meet in person with the AGM held on 19 October 2022. ## **Objectives and activities:** The objectives of the Association are to promote and further the craft of beekeeping. In planning activities for the year, the charity kept in mind the Charity Commission’s guidance on public benefit. Activities are undertaken to educate and encourage new and existing beekeepers in their craft. Public demonstrations and presentations to school children also form an important part of promoting bees and beekeeping generally. These activities inform the wider public of the importance of bees to the environment. Honey bees are important pollinators which are crucial for a healthy ecosystem; supporting both the agricultural industry and wild plants and flowers. ## **Achievements and performance:** The principal activities in this year have been: - To resume the Association’s normal activities. This includes a return to providing safe indoor meetings and training, by following the changing government and health guidelines about the COVID-19 pandemic. The first of these events was the 2021 Harrogate and Ripon Beekeepers Association AGM. - To provide the Two-Season Beginner Beekeeper Course. In the first term of this course, classes are all theory-based and held at the Honey and Hives Pavilion. The first six theory lessons are evening sessions held on alternative weeks. These are followed by 8 weeks of practical sessions in the warmer weather held at the Association’s apiaries. The training is delivered to a high standard and feedback from those attending was positive. - To reinforce the first season’s learning, and to deepen the new beekeeper’s knowledge, new beekeepers can attend the second term of theory sessions. This is designed to reinforce the first season’s learning and gives new beekeepers the opportunity to deepen their knowledge, after they have experienced caring for bees for several months. Following completion of the Beginner Beekeeper course, attendees are expected to attend the BBKA Basic Assessment. This will provide timely advice on what new beekeepers need to do in the following seasons. The training, practical sessions and the Basic Assessment cover everything a beginner beekeeper should be familiar with, including colony management, bee life cycle, equipment, pests and diseases. - The Association continues to have a large teaching apiary at the Royal Horticultural Society Harlow Carr, which was officially opened in May 2022. The Association continues to have a good working relationship with the RHS Harlow Carr and the new apiary provides better facilities for the taster day course and bee demonstrations. - To maintain the apiary site for the training of new beekeepers at Fountains Abbey. - The provision of the regular weekly demonstrations of beekeeping during the summer months at the Royal Horticultural Society’s Harlow Carr Gardens help to educate the public about bees and serve to encourage people to sample beekeeping. - To increase the number of members taking the BBKA Basic Assessment. - Members have been encouraged to take the BBKA modular and husbandry examinations to improve their beekeeping skills and knowledge. Discussion groups are provided to prepare candidates for the modular examinations. In addition, the provision of financial help with examination costs. - The provision of a library of books and journals containing UK and international information on all aspects of beekeeping. - The provisions of learning modules for schools and children. - The return to providing presentations about bees and beekeeping to local schools accompanied by the provision to the schools of teaching material about bees specially produced for junior school pupils. - The use of microscopy, video equipment and display material to enable presentations about beekeeping at shows and meetings. - The provision of well supported Microscopy courses dependent on demand. - The provision of a free service for the diagnosis of diseases in bee colonies. - The publication of a quarterly magazine containing advice and information on many aspects of beekeeping. This magazine is widely circulated amongst other UK Associations. - The backing of the British Beekeeping Association in its efforts to promote beekeeping within the UK, and the funding of research into bee behaviour and bee diseases. - Liaison with other beekeeping associations in the area to promote and exchange information relating to beekeeping. - The provision of a free service to remove swarms of bees from gardens and property as a means of encouraging homeowners to conserve bees, and not to kill them. - Assisting the National Bee Unit personnel in the event of an Asian Hornet incursion locally by having a dedicated and trained Asian Hornet Action Team. ## **Financial review:** During the year, income of £27,069 was received. Total expenditure of £29,286 was incurred which left a deficit for the year of £2,217 Accumulated funds on 31 August 2023 stood at £165,509 The Association has continued to review reserves to ascertain the effect of risk and opportunities. At the year end we held Cash at Bank of £113,102 all of which is unrestricted funds and is sufficient to meet one year’s running costs as well as any unforeseen or capital expenditure. Sharon Gudgeon Chairperson (on behalf of the Trustees) 0 ## **Harrogate and Ripon Beekeepers Association** ## **Balance Sheet Year Ended 31st August 2023** |**Long Term Assets**
Fixed Assets
Note 1
Investment in Claro Bees - Shares at Cost (£100) less Write Off
- Loan
**Current Assets**
Investments - COIF Income Units (Valuation 31.08.19 £1845)
Bank and Cash
Note 2
Debtors
Note 3
Prepayments
**Current Liabilities**
Creditors
**Net Current Assets**
**Net Assets**
**Accumulated Fund**
Opening Balance
Surplus in Year
**Closing Funds**
**Notes**
**1 Fixed Assets**
B/F Balances
Additions
Depreciation in Year
C/F Balances
Fixed Assets at Cost
Accumulated Depreciation
Net
Straight Line Depreciation. Portable store and books at 10% pa, photocopier at 3
**2 Bank and Cash**
Barclays Current Account
Barclays Community Acc2
Scottish Widows 90 days Account
Yorkshire Bank Capital Account
Cash
**3 Debtors**
Gift Aid - Tax Refund
Misc
Claro Bees Ltd Interest
RHS Taster Days|**2023**
**£**
5,898
40,000
**45,898**
1,462
113,102
1,200
3,848
**119,612**
0
**119,612**
**165,509**
167,726
(2,217)
**165,509**
8,005
229
(2,335)
**5,898**
26,737
(20,840)
**5,898**
3.33% pa, remainder at 20%pa
40,693
21,399
50,922
87
**113,102**
1,200
**1,200**|**2022**
**£**
8005
0
40000
**48005**
1462
114950
4231
5124
**125767**
6040
**119727**
**167731**
170830
(3,099)
**167731**
6476
4301
(2,772)
**8005**
19052
(11,047)
**8005**
42542
21399
50922
87
**114950**
2321
75
1035
800
**4231**|**2021**
**£**
6,476
0
40,000| |---|---|---|---| ||||**46,476**| ||||1,462
112,133
6,487
4,975| ||||**125,056**| ||||702| ||||**124,354**| ||||**170,830**| ||||162,748
8,082| ||||**170,830**| ||||3,801
4,614
(1,939)| ||||**6,476**| ||||14,751
(8,275)| ||||**6,476**| ||||39,724
21,399
50,923
87
0| ||||**112,133**| ||||4,520
0
1,167
800| ||||**6,487**| ## **Harrogate and Ripon Beekeepers Asso** ## **Balance Sheet Year Ended 31st Augu** |**Long Term Assets**
Fixed Assets
Note 1
Investment in Claro Bees - Shares at Cost (£100) less Write Off
- Loan
**Current Assets**
Investments - COIF Income Units (Valuation 31.08.19 £1845)
Bank and Cash
Note 2
Debtors
Note 3
Prepayments
**Current Liabilities**
Creditors
**Net Current Assets**
**Net Assets**
**Accumulated Fund**
Opening Balance
Surplus in Year
**Closing Funds**
**Notes**
**1 Fixed Assets**
B/F Balances
Additions
Depreciation in Year
C/F Balances
Fixed Assets at Cost
Accumulated Depreciation|

|**2023**
**£**
5,898
40,000| |---|---|---| |||**45,898**| ||


|1,462
113,102
1,200
3,848| |||**119,612**| |||0| |||**119,612**| |||**165,509**| ||-|3,104
0| ||**-**|**3,104**| ||
|8,005
229
0| |||**8,234**| |||26,737
(20,840)| **5,898** Net Straight Line Depreciation. Portable store and books at 10% pa, photocopier at 33.33% pa, remainder ## **2 Bank and Cash** |**2 Bank and Cash**|| |---|---| |Barclays Current Account
Barclays Community Acc2
Scottish Widows 90 days Account
Yorkshire Bank Capital Account
Cash|40,693
21,399
50,922
87| ||**113,102**| |**3 Debtors**
Gift Aid - Tax Refund
Misc
Claro Bees Ltd Interest
RHS Taster Days|1,200| |---|---| ||**1,200**| Sharon Gudgeon Chair Page 1 of accounts 19th October 2023 **2022** ## **ociation** ## **ust 2023** **£** 8005 0 40000 **48005** 1462 114950 4231 0 **120643** 0 **120643 168648** 0 (3,099) **-3099** 6476 4301 (2,772) **8005** 19052 (11,047) **8005** at 20%pa 42542 21399 50922 87 **114950** 2321 75 1035 800 **4231** presented to AGM on ## **Harrogate and Ripon Beekeepers Association** ## **Income and Expenditure Account Year Ending 31st August 2023** |**INCOME**
**Note**
Subs received
1
Investment Income
Promotional Events Income
Beginners Course Income
Taster Days Income
Other Course Income
Tax Refunds
Donations & Prizes
Sundry Income
Social Events Income
**Total Income**
**EXPENDITURE**
BBKA Capitation
1
Promotional Events Costs
Administration
Website costs
Beginners Course Expenditure
Exam Fees net of Income
Weekend Course Expenditure
Other Courses Expenditure
Bee Disease Insurance Costs
Sundry Costs
Apiary Costs
Depreciation
Donations Misc
Insurance
Pavillion service charge
Meeting Costs
Social Events Costs
**Total Expenditure**
**Excess Income/(Expenditure) in Year**
Donation from Claro Bees Ltd
Claro Bees Ltd Interest on Loans
**(Deficit) Surplus in Year**
**Note 1.**
Full Members per April 2022 BBKA Return|**2023**
**£**
10,567
15
2,468
5,312
1,345
325
1,877
**21,910**
7,169
1,447
2,469
360
5,369
190
1,423
840
4,848
2,335
395
1,093
600
155
594
**29,286**
**(7,376)**
3574
1585
**(2,217)**
382|**2022**
**£**
12,044
59
763
4,189
800
0
2,334
0
734
0
**20,923**
7,474
203
989
216
1,032
170
0
140
602
195
10,733
2,772
0
929
600
0
0
**26,054**
**(5,131)**
925
1,107
**(3,099)**
382|**2021**
**£**
12,081
190
804
6,311
0
0
2,270
0
0
0| |---|---|---|---| ||||**21,656**| ||||6,847
375
1,340
780
1,083
35
0
380
889
63
576
1,939
420
915
0
0
0| ||||**15,643**| ||||**6,013**
650
1,419| ||||**8,082**| ||||382| ## **Harrogate and Ripon Beekeepers Association** ## **Income and Expenditure Account Year Ending 31st August 2023** |**INCOME**
**Note**
Subs received
1
Investment Income
Promotional Events Income
Beginners Course Income
Taster Days Income
Other Course Income
Tax Refunds
Donations & Prizes
Sundry Income
Social Events Income
**Total Income**
**EXPENDITURE**
BBKA Capitation
1
Promotional Events Costs
Administration
Website costs
Beginners Course Expenditure
Exam Fees net of Income
Weekend Course Expenditure
Other Courses Expenditure
Bee Disease Insurance Costs
Sundry Costs
Apiary Costs
Depreciation
Donations Misc
Insurance
Pavillion service charge
Meeting Costs
Social Events Costs
**Total Expenditure**
**Excess Income/(Expenditure) in Year**|






|**2023**
**£**
10,567
15
2,468
5,312
1,345
325
1,877
**21,910**
7,169
1,447
2,469
360
5,369
190
1,423
840
4,848
2,335
395
1,093
600
155
594
**29,286**
**(7,376)**||**2022**
**£**
12,044
59
763
4,189
800
0
2,334
0
734
0| |---|---|---|---|---| |||||**20,923**| ||













|||7,474
203
989
216
1,032
170
0
140
602
195
10,733
2,772
0
929
600
0
0| |||||**26,054**| |||||**(5,131)**| |Donation from Claro Bees Ltd
Claro Bees Ltd Interest on Loans
**(Deficit) Surplus in Year**
**Note 1.**
Full Members per April 2022 BBKA Return|3574
1585
**(2,217)**
382|925
1,107| |---|---|---| |||**(3,099)**| |||382| Page 2 of accounts presented to AGM on 19th October 2023 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustO0$ On accounts for the y8ar ended Charity no If any) 31 ltstILOZ SOLISI Set out on pages I report lo the Iruslees on my exarninalion of the accounts of the above charity I the Trust'} for the year ended .41 1 o gi 20 23 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {°Ihe Act"). Responslbilities and basis of report I report in respect of my examination of the Trust's accounls carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Direclions given by the Charity Commission under section 145151{bl of the Act. Independent tThe charity's gross income exceeded £250,000 and l am qualified lo examiner's statement undertake Ihe examination by being a qualified member of linsert name of applicable listed bodyll. Delete I l if not ￿ppI￿able. I have completed my examination. I confirm that no material mallers have come lo my allenlion in connection with the &xaminalion lother than that disclosed below") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordan￿ with secllon 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements COn￿rning the form and ¢ontenl of accounts sel out in the Charities (Accounts and Reportsl Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other mallers in connection with the examination lo which attention should èe drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets if they do not apply. Signed: Date.. OLle$ll￿2 Name.. Relevant professional qualificatlonls} or body &TQATiorKJ No i i O L* Oct 2018 IER lif any): Addre8S: OAO kl NCJQTA VCJQL& 1411LE Qi 4-£ Section B Disclosure Only complete if the examiner needs lo highlight material mallers of concern {see CC32, Independent examination of Charity accounts.. directions and guidance for examiners). Give here brlef details of any items that the oxaminer wishas to disclose. IER Oct 2018