Trustees’ Annual Report for the period
From 1/11/2020 Period start date To 31/10/2021 Period end date Charity name: Staining Village Hall Association
Charity registration number: 501322
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | In the interests of social welfare, to provide manage and maintain a Village Hall |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identifiedinthe accounts. |
Para 1.17 and 1.19 |
To provide other facilities of a charitable nature, all to enable meetings, lectures and classes, and other forms of recreation and leisure time occupation for the benefit of the inhabitants of the Parish of Staining and neighbourhood. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charities Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We would like to thank all our volunteers who have contributed to the running of the hall. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has successfully weathered the recent difficulties due to Covid-19 and continues to provide facilities for the community showing excellent value for money. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a good financial position at the end of the period. |
| Statement explaining the policy for holding reserves statingwhy they areheld |
Para 1.22 | Reserves are held according to the parameters set out by the National Lottery granting body |
| Amount of reserves held | Para 1.22 | £47094 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected at the AGM |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Staining Village Hall Association |
|---|---|
| Other name the charity uses | SVHA |
| Registered charity number | 501322 |
| Charity’s principal address | Staining Village Hall Chain Lane Staining Blackpool FY3 0DD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Sophie Williams | Chairperson | |||
| Patricia Craig | Treasurer | |||
| Diane Parkinson | Secretary | |||
| Emma Dawson | ||||
| Anne Furness | ||||
| Christopher Briars | ||||
| Joanne Siddall | ||||
Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Sophie Williams | Patricia Craig | |
Chairperson |
Treasurer | |
| 1/12/2021 | ||
| 1/12/2021 |
STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322
S.V.H.A. RECEIPTS and PAYMENTS ACCOUNT YEAR ENDING 31st. OCT.2021
| RECEIPTS | 2020-21 | 2019-20 | PAYMENTS | 2020-21 | 2019-20 | |
|---|---|---|---|---|---|---|
| Opening Balances 1st. Nov. | £ | £ | £ | £ | ||
| Current Account HSBC Bank | 27,173.48 | 22,363.85 | Buildings Insurance Incl PL | 1,226.15 | 1,524.53 | |
| Building Improvements | - | |||||
| HSBC Bank Bond 1Yr. | 10,543.36 | 10,478.22 | Equipment & Furnishings | 819.44 | 5,139.88 | |
| HSBC Bank Bond 2Yr. | 36,549.25 | 36,306.00 | Consumables | 359.30 | 591.84 | |
| Debtors/Cash/Cheques Unbanked | 605.00 | 1,741.32 | Utilities | 1,757.87 | 3,586.42 | |
| Maintenance | 1,566.32 | 2,426.65 | ||||
| Receipts in year | Cleaning Services | 475.00 | 1,480.00 | |||
| Rents | 13,917.56 | 7,981.63 | Admin incl. Fees & Postage | 976.09 | 214.00 | |
| Rents Owing | 800.00 | 655.00 | Publicity | 20.00 | 20.00 | |
| Donations | 1,220.00 | 20.00 | ||||
| Grants | 19,050.85 | 10,000.00 | ||||
| Refunds | 580.26 | - | Closing Balances 31st.Oct. | |||
| - | ||||||
| Current Account HSBC Bank | 55,274.98 | 27,173.48 | ||||
| HSBC Bank Money Market 1Yr. Bond | 10,544.42 | 10,543.36 | ||||
| Interest HSBC Bond 1Yr. | 1.06 | 65.14 | HSBC Bank Bond 2Yr. | 36,549.25 | 36,549.25 | |
| Interest HSBC Bond 2Yr. | - | 243.25 | Cash / Unbanked Cheques | 72.00 | -50.00 | |
| Rental owing | 800.00 | 655.00 | ||||
| 110,440.82 | 89,854.41 | 110,440.82 | 89,854.41 |
| S.V.H.A. INCOME & EXPENDITURE | REVENUE ACCOUNT YEAR ENDING 31st. OCT. 2021 | REVENUE ACCOUNT YEAR ENDING 31st. OCT. 2021 | REVENUE ACCOUNT YEAR ENDING 31st. OCT. 2021 | ||
|---|---|---|---|---|---|
| INCOME | 2020-21 | 2019-20 | EXPENDITURE | 2020-21 | 2019-20 |
| £ | £ | £ | £ | ||
| Rents/Cash in hand/other | 34,768.67 | 18,001.63 | Buildings Insurance incl. PL | 1,226.15 | 1,524.53 |
| Rents Owing | 800.00 | 655.00 | Consumables | 359.30 | 591.84 |
| Utilities | 1,757.87 | 3,586.42 | |||
| Maintenance | 1,566.32 | 2,426.65 | |||
| Interest HSBC Bond 1Yr. | 1.06 | 65.14 | Cleaning Services | 475.00 | 1,480.00 |
| Interest HSBC Bond 2Yr. | - | 243.25 | Administration incl. Postage | 976.09 | 214.00 |
| Publicity | 20.00 | 20.00 | |||
| Balance Income over Expenditure | 29,189.00 | 9,121.58 | |||
| 35,569.73 | 18,965.02 | 35,569.73 | 18,965.02 |
S.V.H.A. A/Cs 2020/21 PAGE ONE OF FOUR
STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322
S.V.H.A. ACCOUNTS YEAR ENDING 31st. OCT.2021 FURTHER CROSS CHECKS
| STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 | STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 | STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 |
|---|---|---|
| S.V.H.A. ACCOUNTS YEAR ENDING 31st. OCT.2021 FURTHER CROSS CHECKS | ||
| S.V.H.A. RECEIPTS and PAYMENTS ACCOUNT YEAR ENDING 31st. OCT.2021 | ||
| COVERING ALL OF THE CAPITAL AND REVENUE TRANSACTIONS | ||
| INCOME 2020-21 2019-20 EXPENDITURE £ £ Rents/Cash in hand/other 34,768.67 18,001.63 Buildings Insurance incl. PL Unpaid Account 800.00 655.00 Consumables Utilities Maintenance Interest HSBC Bond 1Yr. 1.06 65.14 Cleaning Services Interest HSBC Bond 2Yr. - 243.25 Administration incl. Postage Publicity Building Improvements Equipment & Furnishings Balance Expenditure over Income Balance Income over Expenditure 35,569.73 18965 |
2020-21 2019-20 £ £ 1,226.15 1,524.53 359.30 591.84 1,757.87 3,586.42 1,566.32 2,426.65 475.00 1,480.00 976.09 214.00 20.00 20.00 819.44 5,139.88 28,369.56 3,981.70 |
|
| 35,569.73 18965 |
||
| COMPARISON OF OPENING AND CLOSING BANK BALANCES | ||
| Opening Balances at Banks 1st. November 2020 Closing Balances at Banks £ Current Account HSBC Bank 27,173.48 Current Account HSBC Bank HSBC Bank Money Market 1Yr. Bond 10,543.36 HSBC Bank Money Market 1Yr. Bond 23rd. October 2021 HSBC Bank Money Market 2Yr. Bond 36,549.25 HSBC Bank Money Market 2Yr. Bond 22nd. December 2022 74,266.09 Closing Balances at Banks -->>>>>>>> Opening Balances at Banks -->>>>>>> Closing Balances at Banks has Increased by --->>>>>>>>>>>>> |
31st. October 2021 £ 55,274.98 Matures 10,544.42 Matures 36,549.25 102,368.65 >> 102,368.65 >> 74,266.09 28,102.56 |
|
| 102,368.65 | ||
| 102,368.65 74,266.09 |
||
| 28,102.56 | ||
| Movement in Cash and Sums owing Balances have increased by S.V.H.A. A/Cs 2020/21 PAGE TWO OF FOUR |
267.00 28,369.56 |
| STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 | STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 | STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 | STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 |
|---|---|---|---|
| S.V.H.A. ACCOUNTS YEAR ENDING 31st. OCT.2021 | |||
| BALANCE SHEET FIXED ASSETS( Freehold Building ) £ Village Hall Valuation as at 31st. October 2020 Capital Expenditure this year up to 31st. October 2021 Revaluation of Village Hall ( If applicable state date of revaluation ) EQUIPMENT & FURNISHINGS Cost value at year ending 31st. Oct. 2020 20,568.27 Additional cost during last 12 months 819.44 Depreciation 1999 to 2010 Cost value at year ending 31st. October 2021 21,387.71 Total Cost of Fixed Assets to the Association CURRENT ASSETS Current Account HSBC Bank 55,274.98 Cash and owing 872.00 HSBC Bank Money Market Bond 1Yr. 20/21 10,544.42 HSBC Bank Bond 2Yr. 20/22 36,549.25 Total Current Assets 103,240.65 TOTAL ASSETS DEDUCT Current Liabilities |
£ 876,773.49 |
2020-21 2019-20 £ £ |
|
| 876,773.49 |
876,773.49 876,773.49 21,387.71 20,568.27 |
||
| 21,387.71 | |||
| 55,274.98 872.00 10,544.42 36,549.25 |
898,161.20 897,341.76 103,240.65 74,871.09 |
||
| 103,240.65 | |||
| 1,001,401.85 972,212.85 0.00 0 |
|||
| NETT ASSETS REPRESENTED BY Capital Account Balance at 31st October Depreciation on Value of Equipment & Furnishings Increase in Fixed Assets upon revaluation April 2016 |
1,001,401.85 972,212.85 |
||
| 2019-20 2018-19 £ £ 972,212.85 963,091.27 - |
|||
| Excess Expenditure over Income | |||
| Excess Income over Expenditure over | 29,189.00 9,121.58 |
||
| Capital Account Balance at 31st October | 1,001,401.85 972,212.85 |
||
| S.V.H.A. A/Cs 2020/21 PAGE THREE OF FOUR |
| STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 | STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 | |
|---|---|---|
| S.V.H.A. RECEIPTS and PAYMENTS ACCOUNT YEAR ENDING 31st. OCT.2021 | ||
| NOTES | ||
| Commitments | ||
| Estimated Future Capital Expenditure | £ £ |
|
| Exterior storage building | 30000 | |
| Follow spot-astage lighting | 400 | |
| Computerised Projector Facilities | 1000 | |
| 31400 | ||
| Revenue work | ||
| Maint Ext. & Int.Doors | 500 | |
| Floor Repairs | 500 1000 |
|
| 32400 |
| Revenue work Maint Ext. & Int.Doors 500 Floor Repairs 500 1000 32400 |
Revenue work Maint Ext. & Int.Doors 500 Floor Repairs 500 1000 32400 |
Revenue work Maint Ext. & Int.Doors 500 Floor Repairs 500 1000 32400 |
|---|---|---|
| In accordance with the requirements of the National Lottery Charity Board, the Association | ||
| is obliged to keep an Emergency Reserve of £ 20,000 as valued at February 1999 . | ||
| The updated figure allowing for inflation up to 31st Oct.2021 is | as shown below:- | |
| Reserve as at 31st. October 2020 ( See Last years A/Cs.) | 39635 |
|
| Add Inflation at 3.5% per annum. Say | 1387 | |
| Emergency Reserve as at 31st. October 2021 | 41022 | |
| The following confirms this position :- | ||
| Total balance at the banks . Current and Deposit | 103241 | |
| LESS COMMITMENTS | 32400 | |
| Less Emergency Reserve | 41022 | |
| 73422 | 73422 | |
| 29818 |
This leaves £ 29,818 in the Revenue and Mainenance Reserve Fund
| The above Accounts have been prepared from the Books and Records of the | The above Accounts have been prepared from the Books and Records of the |
|---|---|
| Staining Village Hall Association, and are certified to be in accordance therewith. | |
| Patricia Craig ( Treasurer ) | _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ |
| Paul Swindells C.I.P.F.A. ( Independent Examiner ) | _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ |
| Approved at the Annual General Meeting held December 2021 | |
| Sophie Williams | Diane Parkinson |
| CHAIRPERSON _ _ _ _ _ _ _ _ _ _ _ _ | SECRETARY _ _ _ _ _ _ _ _ _ _ _ _ _ |
| **S.V.H.A. A/Cs 2020/21 ** | PAGE FOUR OF FOUR |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name STAINING VILLAGE HALL ASSOCIATION members of
On accounts for the year 31st. OCT.2021 Charity no 501322 ended (if any) Set out on pages 1 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 24.08.2022 Signed: Name:[Paul Swindells ] Relevant professional N/A qualification(s) or body (if any): Address: 32 Moreton Drive Staining Lancashire FY3 0DR
October 2018
IER
1
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
IER
2