## **Trustees’ Annual Report for the period** **From 1/11/2020 Period start date To 31/10/2021 Period end date Charity name: Staining Village Hall Association** ## **Charity registration number: 501322** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|In the interests of social welfare, to provide
manage and maintain a Village Hall| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identifiedinthe accounts.|Para 1.17 and
1.19|To provide other facilities of a charitable nature,
all to enable meetings, lectures and classes, and
other forms of recreation and leisure time
occupation for the benefit of the inhabitants of
the Parish of Staining and neighbourhood.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charities
Commission on public benefit| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|We would like to thank all our volunteers
who have contributed to the running of the
hall.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has successfully weathered the
recent difficulties due to Covid-19 and
continues to provide facilities for the
community showing excellent value for
money.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a good financial position at
the end of the period.| |Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|Reserves are held according to the
parameters set out by the National Lottery
granting body| |Amount of reserves held|Para 1.22|£47094| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected at the AGM| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Staining Village Hall Association| |---|---| |Other name the charity uses|SVHA| |Registered charity number|501322| |Charity’s principal address|Staining Village Hall
Chain Lane
Staining
Blackpool
FY3 0DD| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Sophie Williams|Chairperson||| ||Patricia Craig|Treasurer||| ||Diane Parkinson|Secretary||| ||Emma Dawson|||| ||Anne Furness|||| ||Christopher Briars|||| ||Joanne Siddall|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Sophie Williams|Patricia Craig| ||

Chairperson|Treasurer| ||1/12/2021|| ||1/12/2021|| **STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322** ## **S.V.H.A. RECEIPTS and PAYMENTS ACCOUNT YEAR ENDING 31st. OCT.2021** |**RECEIPTS**|**2020-21**|**2019-20**|**PAYMENTS**|**2020-21**||**2019-20**| |---|---|---|---|---|---|---| |**Opening Balances 1st. Nov.**|**£**|**£**||**£**||**£**| |Current Account HSBC Bank|27,173.48|22,363.85|Buildings Insurance Incl PL|1,226.15||1,524.53| ||||Building Improvements||-|| |HSBC Bank Bond 1Yr.|10,543.36|10,478.22|Equipment & Furnishings|819.44||5,139.88| |HSBC Bank Bond 2Yr.|36,549.25|36,306.00|Consumables|359.30||591.84| |Debtors/Cash/Cheques Unbanked|605.00|1,741.32|Utilities|1,757.87||3,586.42| ||||Maintenance|1,566.32||2,426.65| |**Receipts in year**|||Cleaning Services|475.00||1,480.00| |Rents|13,917.56|7,981.63|Admin incl. Fees & Postage|976.09||214.00| |Rents Owing|800.00|655.00|Publicity|20.00||20.00| |Donations|1,220.00|20.00||||| |Grants|19,050.85|10,000.00||||| |Refunds|580.26|-|**Closing Balances 31st.Oct.**|||| |||-||||| ||||Current Account HSBC Bank|55,274.98||27,173.48| ||||HSBC Bank Money Market 1Yr. Bond|10,544.42||10,543.36| |Interest HSBC Bond 1Yr.|1.06|65.14|HSBC Bank Bond 2Yr.|36,549.25||36,549.25| |Interest HSBC Bond 2Yr.|-|243.25|Cash / Unbanked Cheques|72.00||-50.00| ||||Rental owing|800.00||655.00| ||110,440.82|89,854.41||110,440.82||89,854.41| |**S.V.H.A. INCOME & EXPENDITURE**|**REVENUE ACCOUNT YEAR ENDING 31st. OCT. 2021**|**REVENUE ACCOUNT YEAR ENDING 31st. OCT. 2021**|**REVENUE ACCOUNT YEAR ENDING 31st. OCT. 2021**||| |---|---|---|---|---|---| |**INCOME**|**2020-21**|**2019-20**|**EXPENDITURE**|**2020-21**|**2019-20**| ||**£**|**£**||**£**|**£**| |Rents/Cash in hand/other|34,768.67|18,001.63|Buildings Insurance incl. PL|1,226.15|1,524.53| |Rents Owing|800.00|655.00|Consumables|359.30|591.84| ||||Utilities|1,757.87|3,586.42| ||||Maintenance|1,566.32|2,426.65| |Interest HSBC Bond 1Yr.|1.06|65.14|Cleaning Services|475.00|1,480.00| |Interest HSBC Bond 2Yr.|-|243.25|Administration incl. Postage|976.09|214.00| ||||Publicity|20.00|20.00| ||||Balance Income over Expenditure|**29,189.00**|**9,121.58**| ||35,569.73|18,965.02||35,569.73|18,965.02| **S.V.H.A. A/Cs 2020/21 PAGE ONE OF FOUR** **STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322** ## **S.V.H.A. ACCOUNTS YEAR ENDING 31st. OCT.2021 FURTHER CROSS CHECKS** |**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322**|**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322**|**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322**| |---|---|---| |**S.V.H.A. ACCOUNTS YEAR ENDING 31st. OCT.2021 FURTHER CROSS CHECKS**||| |||| |**S.V.H.A. RECEIPTS and PAYMENTS ACCOUNT YEAR ENDING 31st. OCT.2021**||| |**COVERING ALL OF THE CAPITAL AND REVENUE TRANSACTIONS**||| |**INCOME**
**2020-21**
**2019-20**
**EXPENDITURE**
**£**
**£**
Rents/Cash in hand/other
34,768.67
18,001.63
Buildings Insurance incl. PL
Unpaid Account
800.00
655.00
Consumables
Utilities
Maintenance
Interest HSBC Bond 1Yr.
1.06
65.14
Cleaning Services
Interest HSBC Bond 2Yr.
-
243.25
Administration incl. Postage
Publicity
Building Improvements
Equipment & Furnishings
Balance Expenditure over Income
Balance Income over Expenditure
35,569.73
18965|**2020-21**
**2019-20**
**£**
**£**
1,226.15
1,524.53
359.30
591.84
1,757.87
3,586.42
1,566.32
2,426.65
475.00
1,480.00
976.09
214.00
20.00
20.00
819.44
5,139.88
**28,369.56**
**3,981.70**|| ||35,569.73
18965|| |||| |**COMPARISON OF OPENING AND CLOSING BANK BALANCES**||| |**Opening Balances at Banks**
**1st. November 2020**
**Closing Balances at Banks**
**£**
Current Account HSBC Bank
27,173.48
Current Account HSBC Bank
HSBC Bank Money Market 1Yr. Bond
10,543.36
HSBC Bank Money Market 1Yr. Bond
23rd. October 2021
HSBC Bank Money Market 2Yr. Bond
36,549.25
HSBC Bank Money Market 2Yr. Bond
22nd. December 2022
74,266.09
Closing Balances at Banks -->>>>>>>>
Opening Balances at Banks -->>>>>>>
**Closing Balances at Banks has Increased by --->>>>>>>>>>>>>**|**31st. October 2021**
**£**
55,274.98
Matures
10,544.42
Matures
36,549.25
102,368.65
>>
102,368.65
>>
74,266.09
**28,102.56**|| |||102,368.65| |||102,368.65
74,266.09| |||**28,102.56**| |Movement in Cash and Sums owing
Balances have increased by
**S.V.H.A. A/Cs 2020/21**
**PAGE TWO OF FOUR**||267.00
28,369.56| |**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322**|**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322**|**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322**|**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322**| |---|---|---|---| |**S.V.H.A. ACCOUNTS YEAR ENDING 31st. OCT.2021**|||| |**BALANCE SHEET**
**FIXED ASSETS**( Freehold Building )
**£**
Village Hall Valuation as at 31st. October 2020
Capital Expenditure this year up to 31st. October 2021
Revaluation of Village Hall ( If applicable state date of revaluation )
**EQUIPMENT & FURNISHINGS**
Cost value at year ending 31st. Oct. 2020
20,568.27
Additional cost during last 12 months
819.44
Depreciation 1999 to 2010
Cost value at year ending 31st. October 2021
21,387.71
Total Cost of Fixed Assets to the Association
**CURRENT ASSETS**
Current Account HSBC Bank
55,274.98
Cash and owing
872.00
HSBC Bank Money Market Bond 1Yr. 20/21
10,544.42
HSBC Bank Bond 2Yr. 20/22
36,549.25
Total Current Assets
103,240.65
**TOTAL ASSETS**
DEDUCT
Current Liabilities||**£**
876,773.49|**2020-21**
**2019-20**
**£**
**£**
| |||876,773.49


|
876,773.49
876,773.49
21,387.71
20,568.27| ||21,387.71||| ||55,274.98
872.00
10,544.42
36,549.25|



|898,161.20
897,341.76
103,240.65
74,871.09| ||103,240.65||| ||||1,001,401.85
972,212.85
0.00
0| |**NETT ASSETS**
**REPRESENTED BY**
Capital Account Balance at 31st October
Depreciation on Value of Equipment & Furnishings
Increase in Fixed Assets upon revaluation April 2016|||**1,001,401.85**
**972,212.85**| ||||**2019-20**
**2018-19**
**£**
**£**
972,212.85
963,091.27
-| |Excess Expenditure over Income|||| |Excess Income over Expenditure over|||**29,189.00**
**9,121.58**| |Capital Account Balance at 31st October|||**1,001,401.85**
**972,212.85**| |**S.V.H.A. A/Cs 2020/21 PAGE THREE OF FOUR**|||| |**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322**|**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322**|| |---|---|---| |**S.V.H.A. RECEIPTS and PAYMENTS ACCOUNT YEAR ENDING 31st. OCT.2021**||| |**NOTES**||| |**Commitments**||| |**Estimated Future Capital Expenditure**|**£**
**£**|| |Exterior storage building|30000|| |Follow spot-astage lighting|400|| |Computerised Projector Facilities|1000|| ||31400|| |**Revenue work**||| |Maint Ext. & Int.Doors|500|| |Floor Repairs|500
1000|| ||32400|| |**Revenue work**
Maint Ext. & Int.Doors
500
Floor Repairs
500
1000
32400|**Revenue work**
Maint Ext. & Int.Doors
500
Floor Repairs
500
1000
32400|**Revenue work**
Maint Ext. & Int.Doors
500
Floor Repairs
500
1000
32400| |---|---|---| |**In accordance with the requirements of the National Lottery Charity Board, the Association**||| |**is obliged to keep an Emergency Reserve of £ 20,000 as valued at February 1999 .**||| |**The updated figure allowing for inflation up to 31st Oct.2021 is**|**as shown below:-**|| |Reserve as at 31st. October 2020 ( See Last years A/Cs.)|
39635|| |Add Inflation at 3.5% per annum. Say|1387|| |Emergency Reserve as at 31st. October 2021|41022|| |**The following confirms this position :-**||| |Total balance at the banks . Current and Deposit||103241| |LESS COMMITMENTS|32400|| |Less Emergency Reserve|41022|| ||73422|73422| |||29818| **This leaves £ 29,818 in the Revenue and Mainenance Reserve Fund** |**The above Accounts have been prepared from the Books and Records of the**|**The above Accounts have been prepared from the Books and Records of the**| |---|---| |**Staining Village Hall Association, and are certified to be in accordance therewith.**|| |Patricia Craig ( Treasurer )|_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _| |Paul Swindells C.I.P.F.A. ( Independent Examiner )|_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _| |**Approved at the Annual General Meeting held December 2021**|| |Sophie Williams|Diane Parkinson| |CHAIRPERSON _ _ _ _ _ _ _ _ _ _ _ _|SECRETARY _ _ _ _ _ _ _ _ _ _ _ _ _| |**S.V.H.A. A/Cs 2020/21 **|**PAGE FOUR OF FOUR**| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name STAINING VILLAGE HALL ASSOCIATION **members of** **On accounts for the year** 31st. OCT.2021 **Charity no** 501322 **ended (if any) Set out on pages** 1 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 24.08.2022 **Signed: Name:**[Paul Swindells ] **Relevant professional** N/A **qualification(s) or body (if any): Address:** 32 Moreton Drive Staining Lancashire FY3 0DR **October 2018** **IER** 1 **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** **IER** 2