2025-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2024 Period start date To 31/03/2025 Period end date

Charity name: Caerwys Public Hall

Charity registration number:501027

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Trust Deed states: The promotion of the general business and the religious, moral, social and intellectual welfare and the rational ordinary recreation of the inhabitants of and visitors to the town and parish of **Caerwys’. **
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	As in previous years, the Hall was used for several weekly exercise classes, meetings of local groups such as the WI and the Caerwys Historical Society, children’s parties, evening party-type events, community events and for local and national elections. The local drama group has also staged performances at the Hall.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable.
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	Volunteer Trustees are responsible for managing the building ensuring it remains fit for purpose in carrying out the objectives and activities noted above.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Town Hall continues to provide a focal point in the Town with many residents making use of the regular exercise classes and attending meetings of the local groups noted above. In the last year or so, energy costs have risen significantly nationwide, not just at the Town Hall, and it was becoming increasingly difficult to keep an effective or efficient heating system which threatened the continuation of some of the classes. During the year in question, the Trustees were fortunate to receive a grant from the UK Government funded Prosperous Communities Flintshire Key Fund that enabled the installation of solar panels with battery storage. This has led to a reduction in energy costs as well as allowing for a more effective heating system. The grant also enabled the installation of WiFi which has also been well-received by the local community and regular groups that use the Hall.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The 2024-25 P&L Account and Bank Reconciliation statements have been externally audited and presented to the Trustees. The balance of the current bank account as at 31st March 2025 was £10,008.77 and the balance of the reserve account on the same date was £2,113.71.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Operational Policy states that the Trustees will strive to maintain at all times a cash reserve of a minimum of £2,000 to cover any dip in income, unplanned repair or maintenance and replacement of equipment and furniture it provides to hirers.
Amount of reserves held	Para 1.22	A minimum of £2,000
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	For the year in question, the most significant source of funds was the grant received from the UK Government funded Prosperous Communities Flintshire Key Fund. Other than that, income is generally generated through the hire fees.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable
A description of the principal risks facing the charity	Para 1.46	None
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Operational Policy states that the number of serving Trustees as stated in the Trust Deed is a minimum of 5, and no more than 10 at any one time. Should a vacancy arise, any serving Trustee may nominate any potential Trustee and all other Trustees must agree to their appointment. If there are no objections, the potential Trustee will be asked to complete the Trustees Duties and Declaration of Interests form and providing there are no conflicts will at that time be confirmed as a Trustee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Caerwys Public Hall
Other name the charity uses	Caerwys Town Hall
Registered charity number	501027
Charity’s principal address	South Street Caerwys Flintshire CH7 5AF

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for wholeyear	Name of person (or body) entitled to appoint trustee(if any)
	Carys Biddle	Chair
	Erica Burney
	Karen Evans
	Phil Evans
	Cerys Hughes
	Paul Melbourne
	Sue de Prez	Secretary/Treasurer
	Peter Youd

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

The Trustees were very grateful to receive £21,400 as the grant from the UK Government funded Prosperous Communities Flintshire Key Fund as noted above. This has led to an exceptional total gross income for 2024-25 of £32,643. This has only been matched once previously and that was when the Welsh Government issued grants during the Covid pandemic. Annual income is generally anticipated to be between £8,000 and £10,000.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Susan de Prez ~~a~~ Position (eg Secretary, Secretary/Treasurer Chair, etc) ~~ee ee~~ Date 3rd December 2025 ~~|~~

CAERWYS TOWN HALL PROFIT & LOSS ACCOUNT 2024-25

RECEIPTS

Bookings Brains, Skills & Chance fundraiser - see BS&C spreadsheet for full details Caerwys Town Council grant/Financial assistance FLVC grant for guttering Cadwyn Clwyd grant for solar panels & battery storage and Wifi TOTAL RECEIPTS PAYMENTS Payments to cleaner Cleaning materials etc Electricity Water Rates Miscellaneous: Insurance Fire extinguisher check Purchase of additional three tables Fitting of external handrail Purchase & installation of solar panels & battery storage Installation of wi-fi - Installation & letter box & shelf for router Monthly payments for broadband.wi-fi Maintenance: Guttering Electrical work - updating/replacing lighting, checks to fire systems etc Misc - electric switch covers, smoke alarms & paint tester TOTAL PAYMENTS SURPLUS	£7,833.20 £410.00 £2,000.00 £1,000.00 £21,399.56 £1,000.00 £89.64 £4,346.32 £186.89 £643.34 £172.80 £392.94 £45.00 £1,254.08 £21,300.00 £99.56 £211.10 £800.00 £458.40 £37.87 £1,296.27	£32,642.76 £29,783.86	£2,858.90

Audited and found correct. Bethan Atkinson 1st August 2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trusteesl members of QA&QQqs i(knJJ k￿LL Tr( KJ{( ee On accounts for the year ended Charity no (if any) 31. 03,a 6oioa7 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed. Date: Name: L4 Relevant professional qualification(s) or body (if any): Q 4 CoeTIAwI Address: IER October 2018