## **Trustees’ Annual Report for the period** **From 01/04/2024 Period start date To 31/03/2025 Period end date** ## **Charity name: Caerwys Public Hall** ## **Charity registration number:501027** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Trust Deed states: The promotion**
**of the general business and the**
**religious, moral, social and intellectual**
**welfare and the rational ordinary**
**recreation of the inhabitants of and**
**visitors to the town and parish of**
**Caerwys’. **| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**As in previous years, the Hall was used**
**for several weekly exercise classes,**
**meetings of local groups such as the WI**
**and the Caerwys Historical Society,**
**children’s parties, evening party-type**
**events, community events and for local**
**and national elections. The local drama**
**group has also staged performances at**
**the Hall.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Not applicable.**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**Volunteer Trustees are responsible for**
**managing the building ensuring it**
**remains fit for purpose in carrying out**
**the objectives and activities noted**
**above.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Town Hall continues to provide a**
**focal point in the Town with many**
**residents making use of the regular**
**exercise classes and attending**
**meetings of the local groups noted**
**above.**
**In the last year or so, energy costs have**
**risen significantly nationwide, not just**
**at the Town Hall, and it was becoming**
**increasingly difficult to keep an effective**
**or efficient heating system which**
**threatened the continuation of some of**
**the classes.**
**During the year in question, the**
**Trustees were fortunate to receive a**
**grant from the UK Government funded**
**Prosperous Communities Flintshire Key**
**Fund that enabled the installation of**
**solar panels with battery storage. This**
**has led to a reduction in energy costs**
**as well as allowing for a more effective**
**heating system. The grant also enabled**
**the installation of WiFi which has also**
**been well-received by the local**
**community and regular groups that use**
**the Hall.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The 2024-25 P&L Account and Bank**
**Reconciliation statements have been**
**externally audited and presented to the**
**Trustees. The balance of the current**
**bank account as at 31st March 2025 was**
**£10,008.77 and the balance of the**
**reserve account on the same date was**
**£2,113.71.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Operational Policy states that the**
**Trustees will strive to maintain at all**
**times a cash reserve of a minimum of**
**£2,000 to cover any dip in income,**
**unplanned repair or maintenance and**
**replacement of equipment and**
**furniture it provides to hirers.**| |Amount of reserves held|Para 1.22|**A minimum of £2,000**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**For the year in question, the most**
**significant source of funds was the**
**grant received from the UK Government**
**funded Prosperous Communities**
**Flintshire Key Fund. Other than that,**
**income is generally generated through**
**the hire fees.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|**None**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Operational Policy states that the**
**number of serving Trustees as stated in**
**the Trust Deed is a minimum of 5, and no**
**more than 10 at any one time. Should a**
**vacancy arise, any serving Trustee may**
**nominate any potential Trustee and all**
**other Trustees must agree to their**
**appointment. If there are no objections,**
**the potential Trustee will be asked to**
**complete**
**the**
**Trustees**
**Duties**
**and**
**Declaration**
**of**
**Interests**
**form**
**and**
**providing there are no conflicts will at**
**that time be confirmed as a Trustee.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**Caerwys Public Hall**| |---|---| |Other name the charity uses|**Caerwys Town Hall**| |Registered charity number|**501027**| |Charity’s principal address|**South Street**
**Caerwys**
**Flintshire**
**CH7 5AF**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||**Carys Biddle**|**Chair**||| ||**Erica Burney**|||| ||**Karen Evans**|||| ||**Phil Evans**|||| ||**Cerys Hughes**|||| ||**Paul Melbourne**|||| ||**Sue de Prez**|**Secretary/Treasurer**||| ||**Peter Youd**|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets **Not applicable** held in this capacity Name and objects of the **Not applicable** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **Not applicable** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **The Trustees were very grateful to receive £21,400 as the grant from the UK Government funded Prosperous Communities Flintshire Key Fund as noted above. This has led to an exceptional total gross income for 2024-25 of £32,643. This has only been matched once previously and that was when the Welsh Government issued grants during the Covid pandemic. Annual income is generally anticipated to be between £8,000 and £10,000.** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Susan de Prez ~~a~~ **Position (eg Secretary,** Secretary/Treasurer **Chair, etc)** ~~ee ee~~ **Date** 3rd December 2025 ~~|~~ **CAERWYS TOWN HALL PROFIT & LOSS ACCOUNT 2024-25** ## **RECEIPTS** |Bookings
Brains, Skills & Chance fundraiser - see BS&C spreadsheet for full details
Caerwys Town Council grant/Financial assistance
FLVC grant for guttering
Cadwyn Clwyd grant for solar panels & battery storage and Wifi
**TOTAL RECEIPTS**
**PAYMENTS**
Payments to cleaner
Cleaning materials etc
Electricity
Water Rates
Miscellaneous:
Insurance
Fire extinguisher check
Purchase of additional three tables
Fitting of external handrail
Purchase & installation of solar panels & battery storage
Installation of wi-fi - Installation & letter box & shelf for router
Monthly payments for broadband.wi-fi
Maintenance:
Guttering
Electrical work - updating/replacing lighting, checks to fire systems etc
Misc - electric switch covers, smoke alarms & paint tester
**TOTAL PAYMENTS**
**SURPLUS**|£7,833.20
£410.00
£2,000.00
£1,000.00
£21,399.56
£1,000.00
£89.64
£4,346.32
£186.89
£643.34
£172.80
£392.94
£45.00
£1,254.08
£21,300.00
£99.56
£211.10
£800.00
£458.40
£37.87
£1,296.27|**£32,642.76**
**£29,783.86**|**£2,858.90**| |---|---|---|---| **Audited and found correct. Bethan Atkinson 1st August 2025** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trusteesl members of QA&QQqs i(knJJ k￿LL Tr( KJ{( ee On accounts for the year ended Charity no (if any) 31. 03,a 6oioa7 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed. Date: Name: L4 Relevant professional qualification(s) or body (if any): Q 4 CoeTIAwI Address: IER October 2018