Section C: Notes to the accounts Trustees’ annual report for the period
Period start date 01 04 2 0 2 0 Period end date 31 03 2 0 2 1 Charity name Caerwys Public Hall (Caerwys Town Hall) Charity No 5 0 1 0 2 7 (if any)
Objectives and Activities
| Objectives and Activities | |||
|---|---|---|---|
| SORP reference |
d the |
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 'Promoting the general business and the religious, moral, social and intellectual welfare an rational ordinary recreation of the inhabitants of and visitors to the town andparish of Caerwys' |
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| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
For the year in question, mainly exercise classes as other activities were not permitted. Normally however, the Hall is also used for parties, including children's parties and musical / drama performances |
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| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission onpublic beneft |
Para 1.18 | All Trustees read the guidance provided prior to contributing to and approving this report at the AGM held 16th Feb 2022. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
g | ||
|---|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable | |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable | |
| Contribution made by volunteers | Para 1.38 | Volunteer Trustees are responsible for managin the building, ensuring it is fit for purpose as noted above. |
|
| Other |
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Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | The Hall was closed for the majority of the period in question due to UK and Welsh Government Covid lockdowns. In the periods it was open, it provided a focal point for Yoga and Pilates classes within the community. Additionally, during the year it was possible to undertake significant refurbishment thanks to the funding received from the Welsh Government. This included a replacement kitchen, updating and relocating the disabled toilet, and replacing lighting and flooring in a number of areas. The Trustees have wished to undertake this work for some time, and believe that these improvements will benefit all users of the Town Hall. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Achievements against objectives set | Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
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Financial Review
| SORP reference |
The 2020-21 P&L account and bank reconciliation | ||
|---|---|---|---|
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | have been externally audited and were presented to, and accepted by, the Trustees at the AGM held 16th Feb 2022. |
|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 |
A reserve is maintained in order to cover any dip in income, unplanned repair or maintenance and replacement of equipment and furniture provided to hirers. |
|
| Amount of reserves held | Para 1.22 |
A minimum of £2,000 |
|
| Reasons for holding zero reserves | Para 1.22 | Not applicable | |
| Details of fund materially in defcit | Para 1.24 | Not applicable | |
| Explanation of any uncertainties about the charity continuing as a goingconcern |
Para 1.23 | Not applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
n, | ||
|---|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | For the year in question, the most significant source of funds was related to Covid grants provided bythe Welsh Government. |
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| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | ||
| A description of the principal risks facing the charity |
Para 1.46 | ||
| Other | The P&L account and Bank Reconciliation statement were audited by Dr Bethan L Atkinso ACA. |
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Structure, Governance and Management
| Description of charity’s trusts: | SORP reference |
n 10. rustee ment. If be ation of will at |
|
|---|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Trust Deed | |
| How is the charity constituted? (e.gunincorporated association,CIO) |
Para 1.25 | Unincorporated | |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees must number at least 5 and no more tha Any serving Trustee may nominate any potential T and all other Trustees must agree to their appoint there are no objections, the potential Trustee will asked to complete the Trustees Duties and Declar Interests form, and providing there are no conflicts that time be confirmed as a Trustee |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charityworks |
Para 1.51 | |
| Relationship with any related parties | Para 1.51 | |
| Other |
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October 2016
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Reference and Administrative details
| Charity name | Caerwys Public Hall |
|---|---|
| Other name the charity uses | Caerwys Town Hall |
| Registered charity number | 501027 |
| Charity’s principal address | South Street Caerwys Flintshire CH7 5AF |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| Carys Biddle | Chair | ||
| Erica Burney | |||
| Peter Youd | |||
| Paul Melbourne | |||
| Karen Evans | |||
| Philip Evans | |||
| Gaynor Griffith | |||
| Sue de Prez | Secretary/Treasurer | ||
| Michael Evans | 01/04/2020-29/07/2020 | ||
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Reference and Administrative details (cont)
Corporate trustees – names of the directors at the date the report was approved
Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| Not applicable | ||
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October 2016
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity None Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
The Trustees were very grateful to receive £24,000 in grants from the Welsh Government during 2020-21. This has led to the very exceptional total income figure of £25,027 therefore requiring this annual report to be produced. Average income for the previous three years was £8,642 and it is anticipated that this figure will reflect total income for the foreseeable future.
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October 2016
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) S de Prez Full name(s) Susan de Prez
Position (eg Secretary, Secretary/Treasurer/Trustee Chair, etc)
Date 16th February 2022
Charity Accounts templates – Trustees’ annual report for the period
October 2016
CAERWYS TOWN HALL PROFIT & LOSS ACCOUNT 2020-21
| RECEIPTS Bookings £454.00 Welsh Government Covid grants £24,000.00 Electricity refund (EON) £432.98 Electricity refund (EON) - payment taken too early £140.00 TOTAL RECEIPTS £25,026.98 PAYMENTS Payments to cleaner £275.00 Cleaning materials etc £4.74 Electric £1,511.00 Water Rates £132.20 Maintenance: External and internal painting £355.00 Key cutting & storage boxes £122.67 Cleaning materials for entry £12.00 Total maintenance £489.67 Kitchen & Disabled Toilet refurbishment: Deposit (payable to M Crabbe) £4,000.00 Balance (payable to M Crabbe) £10,000.00 Balance (payable to L Brown) £2,200.00 Additional work (payable to L Brown) £200.00 Painting & Decorating £400.00 Baby change unit & door signs £142.09 Extra fittings for baby change unit £14.89 Equipment & Covid preparation for kitchen and disabled toilet £454.14 Total Kitchen & Disabled Toilet refurbishment £17,411.12 General Covid preparation: Signage and floor notices £77.92 Waste paper bins, and materials associated with the cleaning station £19.81 Hand sanitisers etc £282.95 Total General Covid preparation £380.68 Miscellaneous: Fire Extinguisher check £52.80 Insurance £534.74 Total Miscellaneous £587.54 TOTAL PAYMENTS £20,791.95 SURPLUS |
£25,026.98 £20,791.95 |
£4,235.03 |
|---|---|---|
NOTE:
Closures due to lockdowns:
24th March 2020 - 14th September 2020 (UK-wide lockdown) 23rd October 2020 - 8th November 2020 (Wales Firebreack lockdown) 20th December 2020 - 10th May 2021(Wales Alert Level 4 lockdown)
Audited by Dr Bethan Atkinson, ACCA 20.01.2022
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl memberJ of Caerwys Public Hall On accounts for the year ended 31 March 2021 Charity no lif any) 501027 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 3110312021. Responsibilities and As the charity twstees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wrth the requirements of the Charities Act 2011 ("Ihe Act.). I report in respect of my examination of Trust's accounts Carried out under section 145 of the 2011 Act and in carrying out rny examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. I have completed my examination. I confirm that no matenal matters have come to my attention (other than that disdosed trÉl¢JW ") in connection with the examination which gives me cause to believe that in, any material respect.. accoLsnting records were not kept in accordance with section 130 of Ihe Acrt or the accounts do not accora WFth the accounting records Independent examiner's statement I have no concerns and have cor,ie across no other matters in connection with the examination to whicn attention should be drawn in order to enable a Proper understanding of the accounts to be reached. leas8 delete the words in the brackets rf they do not apply. Signed: Date: 22102122 Name: Dr Bethan Atkinson Relevant professional qualificationls) or body (if any}: Retired member of ICAEW Address: FAENOL, GELLIFOR, RUTHIN DENBIGHSHIRE LL15 1SG IER October 2018