## Section C: Notes to the accounts Trustees’ annual report for the period Period start date 01 04 2 0 2 0 Period end date 31 03 2 0 2 1 Charity name Caerwys Public Hall (Caerwys Town Hall) Charity No 5 0 1 0 2 7 (if any) ## Objectives and Activities |Objectives and Activities|||| |---|---|---|---| ||SORP
reference||d the
| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|'Promoting the general business and the
religious, moral, social and intellectual welfare an
rational ordinary recreation of the inhabitants of
and visitors to the town andparish of Caerwys'|| |Summary of the main activities
in relation to those purposes for
the public beneft, in particular,
the activities, projects or services
identifed in the accounts.|Para 1.17 and
1.19|For the year in question, mainly exercise
classes as other activities were not permitted.
Normally however, the Hall is also used for
parties, including children's parties and
musical / drama performances|| |Statement confrming whether the
trustees have had regard to the
guidance issued by the Charity
Commission onpublic beneft|Para 1.18|All Trustees read the guidance provided prior
to contributing to and approving this report at the
AGM held 16th Feb 2022.|| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference||g| |---|---|---|---| |Policy on grant making|Para 1.38|Not applicable|| |Policy on social investment including
program related investment|Para 1.38|Not applicable|| |Contribution made by volunteers|Para 1.38|Volunteer Trustees are responsible for managin
the building, ensuring it is fit for purpose as
noted above.|| |Other|||| Charity Accounts templates – Trustees’ annual report for the period October 2016 2 of 8 ## Achievements and Performance ||SORP
reference|| |---|---|---| |Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
benefciaries and any wider benefts
to society as a whole.|Para 1.20|The Hall was closed for the majority of the
period in question due to UK and Welsh
Government Covid lockdowns. In the periods
it was open, it provided a focal point for
Yoga and Pilates classes within the
community.
Additionally, during the year it was possible to
undertake significant refurbishment thanks to
the funding received from the Welsh
Government. This included a replacement
kitchen, updating and relocating the disabled
toilet, and replacing lighting and flooring in a
number of areas. The Trustees have wished to
undertake this work for some time, and believe
that these improvements will benefit all users
of the Town Hall.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Achievements against objectives set|Para 1.41|| |Performance of fundraising activities
against objectives set|Para 1.41|| |Investment performance against
objectives|Para 1.41|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 3 of 8 ## Financial Review ||SORP
reference|The 2020-21 P&L account and bank reconciliation|| |---|---|---|---| |Review of the charity’s fnancial
position at the end of the period|Para 1.21|have been externally audited and were presented
to, and accepted by, the Trustees at the AGM
held 16th Feb 2022.|| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22



|A reserve is maintained in order to cover any
dip in income, unplanned repair or maintenance
and replacement of equipment and furniture
provided to hirers.|| |Amount of reserves held|Para 1.22
|A minimum of £2,000
|| |Reasons for holding zero reserves|Para 1.22|Not applicable|| |Details of fund materially in defcit|Para 1.24|Not applicable|| |Explanation of any uncertainties
about the charity continuing as a
goingconcern|Para 1.23|Not applicable|| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference||n,| |---|---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|For the year in question, the most significant
source of funds was related to Covid grants
provided bythe Welsh Government.|| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46||| |A description of the principal risks
facing the charity|Para 1.46||| |Other||The P&L account and Bank Reconciliation
statement were audited by Dr Bethan L Atkinso
ACA.|| Charity Accounts templates – Trustees’ annual report for the period October 2016 4 of 8 ## Structure, Governance and Management |Description of charity’s trusts:|SORP
reference||n 10.
rustee
ment. If
be
ation of
will at| |---|---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Trust Deed|| |How is the charity constituted?
(e.gunincorporated association,CIO)|Para 1.25|Unincorporated|| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees|Para 1.25|Trustees must number at least 5 and no more tha
Any serving Trustee may nominate any potential T
and all other Trustees must agree to their appoint
there are no objections, the potential Trustee will
asked to complete the Trustees Duties and Declar
Interests form, and providing there are no conflicts
that time be confirmed as a Trustee|| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policies and procedures adopted for
the induction and training of trustees|Para 1.51|| |The charity’s organisational structure
and any wider network with which
the charityworks|Para 1.51|| |Relationship with any related parties|Para 1.51|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 5 of 8 ## Reference and Administrative details |Charity name|Caerwys Public Hall| |---|---| |Other name the charity uses|Caerwys Town Hall| |Registered charity number|501027| |Charity’s principal address|South Street
Caerwys
Flintshire CH7 5AF| ## Names of the charity trustees who manage the charity |Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or
body) entitled to appoint
trustee(if any)| |---|---|---|---| |Carys Biddle|Chair||| |Erica Burney|||| |Peter Youd|||| |Paul Melbourne|||| |Karen Evans|||| |Philip Evans|||| |Gaynor Griffith|||| |Sue de Prez|Secretary/Treasurer||| |Michael Evans||01/04/2020-29/07/2020|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Charity Accounts templates – Trustees’ annual report for the period October 2016 6 of 8 ## Reference and Administrative details (cont) ## Corporate trustees – names of the directors at the date the report was approved Director name Not applicable ## Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole
year|| |---|---|---| |Not applicable||| |||| |||| |||| |||| |||| Charity Accounts templates – Trustees’ annual report for the period October 2016 7 of 8 ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity None Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) ## Names and addresses of advisers (Optional information) Type of adviser Name Address ## Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information The Trustees were very grateful to receive £24,000 in grants from the Welsh Government during 2020-21. This has led to the very exceptional total income figure of £25,027 therefore requiring this annual report to be produced. Average income for the previous three years was £8,642 and it is anticipated that this figure will reflect total income for the foreseeable future. Charity Accounts templates – Trustees’ annual report for the period October 2016 8 of 8 ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) S de Prez Full name(s) Susan de Prez Position (eg Secretary, Secretary/Treasurer/Trustee Chair, etc) Date 16th February 2022 Charity Accounts templates – Trustees’ annual report for the period October 2016 ## **CAERWYS TOWN HALL PROFIT & LOSS ACCOUNT 2020-21** |**RECEIPTS**
Bookings
£454.00
Welsh Government Covid grants
£24,000.00
Electricity refund (EON)
£432.98
Electricity refund (EON) - payment taken too early
£140.00
**TOTAL RECEIPTS**
**£25,026.98**
**PAYMENTS**
Payments to cleaner
£275.00
Cleaning materials etc
£4.74
Electric
£1,511.00
Water Rates
£132.20
Maintenance:
External and internal painting
£355.00
Key cutting & storage boxes
£122.67
Cleaning materials for entry
£12.00
**Total maintenance**
£489.67
Kitchen & Disabled Toilet refurbishment:
Deposit (payable to M Crabbe)
£4,000.00
Balance (payable to M Crabbe)
£10,000.00
Balance (payable to L Brown)
£2,200.00
Additional work (payable to L Brown)
£200.00
Painting & Decorating
£400.00
Baby change unit & door signs
£142.09
Extra fittings for baby change unit
£14.89
Equipment & Covid preparation for kitchen and disabled toilet
£454.14
**Total Kitchen & Disabled Toilet refurbishment**
£17,411.12
General Covid preparation:
Signage and floor notices
£77.92
Waste paper bins, and materials associated with the cleaning station
£19.81
Hand sanitisers etc
£282.95
**Total General Covid preparation**
£380.68
Miscellaneous:
Fire Extinguisher check
£52.80
Insurance
£534.74
**Total Miscellaneous**
£587.54
**TOTAL PAYMENTS**
**£20,791.95**
**SURPLUS**|**£25,026.98**
**£20,791.95**|**£4,235.03**| |---|---|---| ## **NOTE:** ## **Closures due to lockdowns:** 24th March 2020 - 14th September 2020 (UK-wide lockdown) 23rd October 2020 - 8th November 2020 (Wales Firebreack lockdown) 20th December 2020 - 10th May 2021(Wales Alert Level 4 lockdown) **Audited by Dr Bethan Atkinson, ACCA 20.01.2022** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl memberJ of Caerwys Public Hall On accounts for the year ended 31 March 2021 Charity no lif any) 501027 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 3110312021. Responsibilities and As the charity twstees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wrth the requirements of the Charities Act 2011 ("Ihe Act.). I report in respect of my examination of ￿ Trust's accounts Carried out under section 145 of the 2011 Act and in carrying out rny examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. I have completed my examination. I confirm that no matenal matters have come to my attention (other than that disdosed trÉl¢JW ") in connection with the examination which gives me cause to believe that in, any material respect.. accoLsnting records were not kept in accordance with section 130 of Ihe Acrt or the accounts do not accora WFth the accounting records Independent examiner's statement I have no concerns and have cor,ie across no other matters in connection with the examination to whicn attention should be drawn in order to enable a Proper understanding of the accounts to be reached. leas8 delete the words in the brackets rf they do not apply. Signed: Date: 22102122 Name: Dr Bethan Atkinson Relevant professional qualificationls) or body (if any}: Retired member of ICAEW Address: FAENOL, GELLIFOR, RUTHIN DENBIGHSHIRE LL15 1SG IER October 2018