THE ROTARY CLUB OF RUGBY BENEVOLENT FUND (Charity No: 500889)
TRUSTEES REPORT AND FINANCIAL STATEMENTS For the year ended 30th June 2023
Index
| Trustees Report | 2 to 3 |
|---|---|
| Examiners' Report | 4 |
| Financial Activities and Balance Sheet | 5 |
| Grants and Donations Received | 6 |
| Income from Charitable Activities and cost of raising | 7 |
| Charitable Donations made in year | 8 |
| Bank Accounts, Creditors and Debtors | 9 |
Page 1 of 9
THE ROTARY CLUB OF RUGBY BENEVOLENT FUND
TRUSTEES' REPORT FOR THE YEAR ENDED 30TH JUNE 2023
Trustees
Susan Maguire Past President Nicholas Morse Secretary Peter Smith Treasurer
Basis of Report and Accounts
The Trustees have pleasure in presenting their report together with the financial statements of the Charity for the year ended 30th June 2023.
Principal Activities
The fund was established by a trust deed dated 4th June 1970.
The object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and in particular to encourage and foster:
First the development of acquaintance as an opportunity for service; Second high ethical standards in business and professions, the recognition of the worthiness of all useful occupations and the dignifying by each Rotarian of his occupation as an opportunity to serve society;
Third the application of the ideals of service by every Rotarian to his personal, business and community life; and Fourth the advancement of international understanding, goodwill and peace through a world fellowship of business and professional persons united in the ideal of service.
In achieving these objects the members carry out fund-raising and service projects in order to provide assistance to local, national and international causes.
As a registered Charity the fund is not liable to taxation.
Risk Management
The Trustees have reviewed the risks facing the Charity, which has involved identifying the type of risk and the means of mitigating those risks. Internal controls and systems have been established accordingly.
Reserves Policy
The Trustees consider the level of reserves required should be sufficient to ensure the charity is able to maintain the historic level of ongoing service for the foreseeable future . Significant surpluses should be reviewed by the Trustees in conjunction with the Council of the Rotary Club and may be distributed ad hoc.
Page 2 of 9
TRUSTEES' REPORT (Continued)
Investment Policy
In view of the level of funds available for investing, the Charity has a policy of investing in low risk investments such as bank and other deposit accounts.
Grant Making Policy
The Charity makes donations to local, national and international charitable causes. Donations which may first be considered, reviewed and proposed by Club committees are ratified by the Club Council and Trustees. Ratification may be retrospective in the case of emergency donations requested by committees of the Club. Unless the Club otherwise resolves, not less than twenty per cent of funds raised during any year should go to causes deemed international as agreed by the Council of the Club.
Responsibility of the Trustees
The Charity Act requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the year end and of its income and expenditure for the year then ended. In preparing the financial statements the Trustees are required to select suitable accounting policies and then apply them consistently, making judgements and estimates that are reasonable and prudent. The Trustees must also prepare the financial statements on an ongoing concern basis unless it is inappropriate to presume that the charity will continue its accuracy at any time the financial position of the Charity and enable them to ensure that the activities. The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the Charity and therefore taking reasonable steps for the prevention and detection of fraud and other irregularities.
Review of Activities for the year
Grants and Donations were nearly £10k and the Income from Charitable Raising was nearly £23k. Total Income including interest received was a little over £33k, about £1k lower than in the previous year. Total expenditure on Fund Raising was £6k, some £5k lower than in the previous year. Donations to Charitable causes were £29k, over £7k more than the previous year. The funds of the Charity fell by £2k to £21,581.
In the year donations to charities working overseas was 25%.
signed on behalf of the Trustees
Peter Smith
Page 3 of 9
THE ROTARY CLUB OF RUGBY BENEVOLENT FUND
INDEPENDENT EXAMINERS' REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF RUGBY BENEVOLENT FUND - Charity No 500889
We report on the accounts of the Charity for the year ended 30th June 2023 as set out on pages 5 to 9.
Respective Responsibilities of Trustees and Examiners
The Charity's Trustees are responsible for the preparation of the accounts. You the Trustees consider that an audit is not required for this year under Section 144(2) Charities Act 2011 ( the 2011 Act) and that an independent examination is needed.
It is our responsibility as Examiners to:
- (i) examine the accounts under section 145 of the 2011 Act
(ii) follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5) of the 2011 Act (iii) state whether any particular matters have come to our attention.
Basis of Independent Examiners' Report
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of unusual items or disclosures in the accounts , and seeking explanations from the Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent Examiners' Statement
In connection with our examination no matter has come to our attention:
-
1 which gives reasonable cause to believe that in any material respect the requirement:
-
(a) to keep accounting records in accordance with section 130 of the 2011 Act and
-
(b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.
has not been met or
2 to which in our opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached
Apr-24 Austin Hardwick Rugby CV22 6DY
Brian Jacks Rugby CV22 6EB
Page 4 of 9
THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Summary of Financial Activities for the period ended 30th June 2023
| Income Grants and Donations received (1) Fund Raising (2) Investment Income Total Income Expenditure on Raising Funds (2) Donations made (3) Total Outgoings Net Funds Retained in the year Balance Sheet Cash at Bank (4) Debtors (5) Total Assets Creditors (6) Funds of the Charity Total Liabilities |
2023 |
|---|---|
Page 5 of 9
THE ROTARY CLUB OF RUGBY BENEVOLENT FUND
Summary of Financial Activities for the period ended 30th June 2023
Note 1 - Grants and Donations Received
| Note 1 - Grants and Donations Received | ||||
|---|---|---|---|---|
| RC Russelsheim Gift 1060 District Grant Ukrainian Support 1060 DG (Extra Mile - Careers) 1060 DG (Bwengu - desks, benches) 1060 District Grants Badges Carol Concert Centenary Education Programme Dunchurch Pantomime End Polio Now Frugal Lunch Great Central Way Music Festival Paul Gilbert Memorial (Youth) Geoff Sanders memorial (RNLI) Personal Donations Recycling RGBF (Dictionaries) RGBF (Disabled Sports) Other Rotary Clubs re Youth WaterAid |
Restricted Funds Unrestricte d Funds Total 2023 |
Total 2022 |
||
| £ 817 1,635 311 240 - - - - - - - - - 795 140 - - 1,000 3,000 185 30 |
£ - - - - - - - - 250 - - - 1,000 - 65 278 180 - - - - |
£ 817 1,635 311 240 - - - - 250 - - - 1,000 795 205 278 180 1,000 3,000 185 30 |
£ - - - - 900 151 403 625 - 236 420 1,907 920 - - 871 - 1,010 - 181 200 |
|
| 8,153 1,773 9,926 7,824 |
Page 6 of 9
THE ROTARY CLUB OF RUGBY BENEVOLENT FUND
Summary of Financial Activities for the period ended 30th June 2023
Note 2 - Income from Charitable Activities and Costs
| 100 CLUB Autumn Ball & Dance BikeFest Centenary Books Centenary Education Project Cheese & Wine evening Disaster EC Appeal Pakistan Flood Dogs4Good EPN/P4P Great Central Way Golf Tournament Hamper Lunch Donations Mugs Myton Hospice Tree of Light Myton Hospice Xmas Raffle PCUK (Rotary Ride) Polio Camps President's Charity Raffle President's Garden Party Quiz Race Night Reindeer sale Sainsburys Scheme Sports for the Disabled Santa's Grotto ToyBox Victorian Evening Xmas Car Park Xmas Cards Youth Competitions Miscellaneous Small Transactions |
Net 2023 Net Income |
Net 2022 Net Income |
|||
|---|---|---|---|---|---|
| Restricted Funds 2023 | Unrestricted Funds 2023 | ||||
| Income Costs |
Income | Costs | |||
| £ £ £ - - 3,160 - - 1,098 - - 211 63 40 - - - - - - 105 919 - - 350 - - 820 - - - - - - 2,306 - - - - - 1,421 168 150 - 5,079 404 - 590 - - 256 - - 514 - - - - - - - 1,292 - - 1,129 - - 1,024 - - 40 - - 399 - - - - - 513 350 - - - - - - - 1,000 - - - - - - - - 43 9,108 594 13,741 |
£ 865 853 85 - - 25 - - - - 1,594 - 192 - - - - - - 796 329 560 - - - 65 - - - - - 42 |
£ £ 2,295 3,115 245 - 126 206 23 - - (352) 80 - 919 - 350 564 820 160 - (626) 712 1,173 - 535 1,229 583 18 38 4,675 4,850 590 - 256 - 514 - - 378 495 419 799 1,052 464 655 40 - 399 574 - 420 448 - 350 - - 179 1,000 1,090 - 148 - (106) 1 (15) |
|||
| 5,407 | 16,848 15,040 |
Page 7 of 9
THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Notes to the Statement of Financial Activities for the year to 30th June 2023
| Note 3 - Donations Made EPN/P4P Gift of Years Myton Hospice (Tree of Life) Peace Poles St Andrews Disabled Toilet Ukraine Refugee Support International % International Myton Hospices (Xmas Raffle) Travel Scholar Water Aid Young Carers Rugby Dementia Support RNLI from Geoff Sanders funds PCUK (Rotary Ride) Polio Camps Purple Community RC Russelsheim Rugby Food Bank Dogs4Good Extra Mile GCW Inner Wheel OurJay Talking Newspapers ToyBox Disaster EC Appeal Pakistan Flood 1060 District Governor's Charity Bradby Club Bwengu City Gates Academy Youth Events Sports for the Disabled Rotary Foundation Dictionaries 4 Life |
2023 | 2023 | 2022 |
|---|---|---|---|
| Restricted Unrestricted £ Total |
Total | ||
| - 200 - 100 240 510 1,050 15 919 381 2,219 - 320 - 820 185 - 986 - - - 237 - 1,132 500 - 4,675 - - 1,250 256 - - 50 500 - - 500 - 300 - 1,000 - 1,500 - 100 140 - - - 1,500 350 50 1,600 - 1,635 1,140 30 - - 250 185 208 2,126 - 17,565 11,594 |
200 270 100 375 750 1,420 1,065 - 1,300 - 2,219 2,016 320 522 1,005 560 986 - - 300 237 3,122 1,132 1,405 500 4,675 8,350 1,250 - 256 - 50 - 500 500 500 - 300 434 1,000 440 1,500 - 100 - 140 - - 200 1,500 - 400 200 1,600 - 2,775 1,620 30 - 250 - 393 - 2,126 - |
||
| 29,159 21,734 |
|||
| 7,249.50 2,914.00 25% 13% |
Page 8 of 9
THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Notes to the Statement of Financial Activities for the year to 30th June 2023
| Benevolent ac Benevolent CCLA Sainsburys Disabled Sport Disabled Sport CCLA Rotary Tree of Light Santa Fun Run Note 4 - Bank Accounts |
2023 2022 £ £ 9,580 12,562 8,114 7,904 - - 2,328 1,454 1,954 1,903 0 0 0 0 |
|---|---|
| 21,976 23,824 |
The total balance reported last year for June 2022 was £23,811. The difference of £13.45 is the underreporting of the balance in the CCLA Account
| Note 5 - Debtors | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Raffle and Bar Takings at President's Garden Party | 317 | - |
| Payment made for Autumn 2023 Ball before end June | 84 | |
| 23 | - | |
| 401 | ||
| - | ||
| Note 6 - Creditors | ||
| 100 Club subs for 2034-24 Financial year paid in before end June 22 |
- | 120 |
| Invoices for President's Garden Party | 796 | |
| paid after June 22 | - | |
| 796 | 120 |
Page 9 of 9