# **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND (Charity No: 500889)** ## **TRUSTEES REPORT AND FINANCIAL STATEMENTS For the year ended 30th June 2023** ## **Index** |Trustees Report|2 to 3| |---|---| |Examiners' Report|4| |Financial Activities and Balance Sheet|5| |Grants and Donations Received|6| |Income from Charitable Activities and cost of raising|7| |Charitable Donations made in year|8| |Bank Accounts, Creditors and Debtors|9| Page 1 of 9 **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 30TH JUNE 2023** Trustees Susan Maguire Past President Nicholas Morse Secretary Peter Smith Treasurer ## **Basis of Report and Accounts** The Trustees have pleasure in presenting their report together with the financial statements of the Charity for the year ended 30th June 2023. ## **Principal Activities** The fund was established by a trust deed dated 4th June 1970. The object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and in particular to encourage and foster: First the development of acquaintance as an opportunity for service; Second high ethical standards in business and professions, the recognition of the worthiness of all useful occupations and the dignifying by each Rotarian of his occupation as an opportunity to serve society; Third the application of the ideals of service by every Rotarian to his personal, business and community life; and Fourth the advancement of international understanding, goodwill and peace through a world fellowship of business and professional persons united in the ideal of service. In achieving these objects the members carry out fund-raising and service projects in order to provide assistance to local, national and international causes. As a registered Charity the fund is not liable to taxation. ## **Risk Management** The Trustees have reviewed the risks facing the Charity, which has involved identifying the type of risk and the means of mitigating those risks. Internal controls and systems have been established accordingly. ## **Reserves Policy** The Trustees consider the level of reserves required should be sufficient to ensure the charity is able to maintain the historic level of ongoing service for the foreseeable future . Significant surpluses should be reviewed by the Trustees in conjunction with the Council of the Rotary Club and may be distributed ad hoc. Page 2 of 9 ## **TRUSTEES' REPORT (Continued)** ## **Investment Policy** In view of the level of funds available for investing, the Charity has a policy of investing in low risk investments such as bank and other deposit accounts. ## **Grant Making Policy** The Charity makes donations to local, national and international charitable causes. Donations which may first be considered, reviewed and proposed by Club committees are ratified by the Club Council and Trustees. Ratification may be retrospective in the case of emergency donations requested by committees of the Club. Unless the Club otherwise resolves, not less than twenty per cent of funds raised during any year should go to causes deemed international as agreed by the Council of the Club. ## **Responsibility of the Trustees** The Charity Act requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the year end and of its income and expenditure for the year then ended. In preparing the financial statements the Trustees are required to select suitable accounting policies and then apply them consistently, making judgements and estimates that are reasonable and prudent. The Trustees must also prepare the financial statements on an ongoing concern basis unless it is inappropriate to presume that the charity will continue its accuracy at any time the financial position of the Charity and enable them to ensure that the activities. The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the Charity and therefore taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Review of Activities for the year** Grants and Donations were nearly £10k and the Income from Charitable Raising was nearly £23k. Total Income including interest received was a little over £33k, about £1k lower than in the previous year. Total expenditure on Fund Raising was £6k, some £5k lower than in the previous year. Donations to Charitable causes were £29k, over £7k more than the previous year. The funds of the Charity fell by £2k to £21,581. In the year donations to charities working overseas was 25%. signed on behalf of the Trustees Peter Smith Page 3 of 9 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **INDEPENDENT EXAMINERS' REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF RUGBY BENEVOLENT FUND - Charity No 500889** We report on the accounts of the Charity for the year ended 30th June 2023 as set out on pages 5 to 9. ## **Respective Responsibilities of Trustees and Examiners** The Charity's Trustees are responsible for the preparation of the accounts. You the Trustees consider that an audit is not required for this year under Section 144(2) Charities Act 2011 ( the 2011 Act) and that an independent examination is needed. It is our responsibility as Examiners to: - (i) examine the accounts under section 145 of the 2011 Act (ii) follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5) of the 2011 Act (iii) state whether any particular matters have come to our attention. ## **Basis of Independent Examiners' Report** Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of unusual items or disclosures in the accounts , and seeking explanations from the Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## **Independent Examiners' Statement** In connection with our examination no matter has come to our attention: - 1 which gives reasonable cause to believe that in any material respect the requirement: - (a) to keep accounting records in accordance with section 130 of the 2011 Act and - (b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act. has not been met or 2 to which in our opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached Apr-24 Austin Hardwick Rugby CV22 6DY Brian Jacks Rugby CV22 6EB Page 4 of 9 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Summary of Financial Activities for the period ended 30th June 2023** |**Income**
Grants and Donations received (1)
Fund Raising (2)
Investment Income
**Total Income**
Expenditure on Raising Funds (2)
Donations made (3)
**Total Outgoings**
**Net Funds Retained in the year**
**Balance Sheet**
Cash at Bank (4)
Debtors (5)
**Total Assets**
Creditors (6)
Funds of the Charity
**Total Liabilities**|**2023**| |---|---| Page 5 of 9 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **Summary of Financial Activities for the period ended 30th June 2023** ## **Note 1 - Grants and Donations Received** |**Note 1 - Grants and Donations Received**||||| |---|---|---|---|---| |RC Russelsheim Gift
1060 District Grant Ukrainian Support
1060 DG (Extra Mile - Careers)
1060 DG (Bwengu - desks, benches)
1060 District Grants
Badges
Carol Concert
Centenary Education Programme
Dunchurch Pantomime
End Polio Now
Frugal Lunch
Great Central Way
Music Festival
Paul Gilbert Memorial (Youth)
Geoff Sanders memorial (RNLI)
Personal Donations
Recycling
RGBF (Dictionaries)
RGBF (Disabled Sports)
Other Rotary Clubs re Youth
WaterAid|**Restricted**
**Funds**
**Unrestricte**
**d Funds**
**Total**
**2023**|||**Total**
**2022**| ||**£**
817
1,635
311
240
-
-
-
-
-
-
-
-
-
795
140
-
-
1,000
3,000
185
30|**£**
-
-
-
-
-
-
-
-
250
-
-
-
1,000
-
65
278
180
-
-
-
-|**£**
817
1,635
311
240
-
-
-
-
250
-
-
-
1,000
795
205
278
180
1,000
3,000
185
30|**£**
-
-
-
-
900
151
403
625
-
236
420
1,907
920
-
-
871
-
1,010
-
181
200| |||||| ||**8,153**
**1,773**
**9,926**
**7,824**|||| Page 6 of 9 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **Summary of Financial Activities for the period ended 30th June 2023** ## **Note 2 - Income from Charitable Activities and Costs** |100 CLUB
Autumn Ball & Dance
BikeFest
Centenary Books
Centenary Education Project
Cheese & Wine evening
Disaster EC Appeal Pakistan Flood
Dogs4Good
EPN/P4P
Great Central Way
Golf Tournament
Hamper
Lunch Donations
Mugs
Myton Hospice Tree of Light
Myton Hospice Xmas Raffle
PCUK (Rotary Ride)
Polio Camps
President's Charity Raffle
President's Garden Party
Quiz
Race Night
Reindeer sale
Sainsburys Scheme
Sports for the Disabled
Santa's Grotto
ToyBox
Victorian Evening
Xmas Car Park
Xmas Cards
Youth Competitions
Miscellaneous Small Transactions||||**Net 2023**
**Net Income**|**Net 2022**
**Net Income**| |---|---|---|---|---|---| ||**Restricted Funds 2023**|**Unrestricted Funds 2023**|||| ||**Income**
**Costs**|**Income**|**Costs**||| ||**£**
**£**
**£**
-
-
3,160
-
-
1,098
-
-
211
63
40
-
-
-
-
-
-
105
919
-
-
350
-
-
820
-
-
-
-
-
-
2,306
-
-
-
-
-
1,421
168
150
-
5,079
404
-
590
-
-
256
-
-
514
-
-
-
-
-
-
-
1,292
-
-
1,129
-
-
1,024
-
-
40
-
-
399
-
-
-
-
-
513
350
-
-
-
-
-
-
-
1,000
-
-
-
-
-
-
-
-
43
**9,108**
**594**
**13,741**||**£**
865
853
85
-
-
25
-
-
-
-
1,594
-
192
-
-
-
-
-
-
796
329
560
-
-
-
65
-
-
-
-
-
42|**£**
**£**
**2,295**
**3,115**
**245**
**-**
**126**
**206**
**23**
**-**
**-**
**(352)**
**80**
**-**
**919**
**-**
**350**
**564**
**820**
**160**
**-**
**(626)**
**712**
**1,173**
**-**
**535**
**1,229**
**583**
**18**
**38**
**4,675**
**4,850**
**590**
**-**
**256**
**-**
**514**
**-**
**-**
**378**
**495**
**419**
**799**
**1,052**
**464**
**655**
**40**
**-**
**399**
**574**
**-**
**420**
**448**
**-**
**350**
**-**
**-**
**179**
**1,000**
**1,090**
**-**
**148**
**-**
**(106)**
**1**
**(15)**|| ||||**5,407**|**16,848**
**15,040**|| Page 7 of 9 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Notes to the Statement of Financial Activities for the year to 30th June 2023** |**Note 3 - Donations Made**
EPN/P4P
Gift of Years
Myton Hospice (Tree of Life)
Peace Poles
St Andrews Disabled Toilet
Ukraine Refugee Support
International
% International
Myton Hospices (Xmas Raffle)
Travel Scholar
Water Aid
Young Carers
Rugby Dementia Support
RNLI from Geoff Sanders funds
PCUK (Rotary Ride)
Polio Camps
Purple Community
RC Russelsheim
Rugby Food Bank
Dogs4Good
Extra Mile
GCW
Inner Wheel
OurJay
Talking Newspapers
ToyBox
Disaster EC Appeal Pakistan Flood
1060 District Governor's Charity
Bradby Club
Bwengu
City Gates Academy
Youth Events
Sports for the Disabled
Rotary Foundation
Dictionaries 4 Life|**2023**|**2023**|**2022**| |---|---|---|---| ||**Restricted**
**Unrestricted £**
**Total**||**Total**| ||-
200
-
100
240
510
1,050
15
919
381
2,219
-
320
-
820
185
-
986
-
-
-
237
-
1,132
500
-
4,675
-
-
1,250
256
-
-
50
500
-
-
500
-
300
-
1,000
-
1,500
-
100
140
-
-
-
1,500
350
50
1,600
-
1,635
1,140
30
-
-
250
185
208
2,126
-
**17,565**
**11,594**|200
270
100
375
750
1,420
1,065
-
1,300
-
2,219
2,016
320
522
1,005
560
986
-
-
300
237
3,122
1,132
1,405
500
4,675
8,350
1,250
-
256
-
50
-
500
500
500
-
300
434
1,000
440
1,500
-
100
-
140
-
-
200
1,500
-
400
200
1,600
-
2,775
1,620
30
-
250
-
393
-
2,126
-|| |||**29,159**
**21,734**|| |||7,249.50
2,914.00
25%
13%|| Page 8 of 9 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Notes to the Statement of Financial Activities for the year to 30th June 2023** |**Benevolent ac**
**Benevolent CCLA**
**Sainsburys**
**Disabled Sport**
**Disabled Sport CCLA**
**Rotary Tree of Light**
**Santa Fun Run**
**Note 4 - Bank Accounts**|**2023**
**2022**
**£**
**£**
9,580
12,562
8,114
7,904
-
-
2,328
1,454
1,954
1,903
0
0
0
0| |---|---| ||**21,976**
**23,824**| The total balance reported last year for June 2022 was £23,811. The difference of £13.45 is the underreporting of the balance in the CCLA Account |**Note 5 - Debtors**||| |---|---|---| ||**2023**|**2022**| ||**£**|**£**| |Raffle and Bar Takings at President's Garden Party|317|**-**| |Payment made for Autumn 2023 Ball before end June|84|| |23||**-**| ||**401**|| |||**-**| |**Note 6 - Creditors**||| |100 Club subs for 2034-24 Financial year paid in
before end June 22|**-**|120| |Invoices for President's Garden Party|796|| |paid after June 22||**-**| ||**796**|**120**| Page 9 of 9