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2022-06-30-accounts

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

(Charity No: 500889)

TRUSTEES REPORT AND FINANCIAL STATEMENTS

for the year ended 30th June 2022

Index
Trustees Report 1 to 2
Examiners' Report 3
Statement of Financial Activities and Balance Sheet 4
Donations amd Income from Charitable Activities 5
and Expenditure in Raising Funds
Charitable Donations made in year 6
Previous year Donations and Income from Charitable 7
Activities and Expenditure in Raising Funds
Previous year Charitable Donations made in year 8
Notes to the Accounts and Movement in Restricted Funds 9 and 10

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

TRUSTEES' REPORT FOR THE YEAR ENDED 30TH JUNE 2022

Trustees

Susan Maguire President Nicholas Morse Secretary Peter Smith Treasurer

Keith Ward was a trustee in the previoius year but resigned on 1st July 2021 on stepping down as President of the Rotary Club and Susan Maguire was appointed

Basis of Report and Accounts

The trustees have pleasure in presenting their report together with the financial statements of the Charity for the year ended 30th June 2022, which have been prepared adopting the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in 2019.

Principal Activities

The fund was established by a trust deed dated 4th June 1970

The object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and in particular to encourage and foster:

First the development of acquaintance as an opportuntiy for service
Second high ethical standards in business and professions, the recognition of the
worthiness of all useful occupations and the dignifying by each Rotarian
of his occupation as an opportunity to serve society
Third the application of the ideals of service by every Rotarian to his personal,
business and community life
Fourth the advancement of international understanding, goodwill and peace
through a world fellowship of business and professional persons united in
the ideal of service

In achieving these objects the members carry out fund-raising and service projects in order to provide assistance to local, national and international causes

As a registered Charity the fund is not liable to taxation

Risk Management

The Trustees have reviewed the risks facing theCharity, which has involved identifying the type of risk and the means of mitigating those risks. Internal controls and systems have been established accordingly

Reserves Policy

The Ttrustees consider the level of reserves required should be sufficient to ensure the charity is able to maintain the historic level of ongoing service for the foreseeable future . Significant surpluses should be reviewd by the Trustees in conjunction with the Council of the Rotary Club and may be distributed ad hoc.

1

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

TRUSTEES' REPORT FOR THE YEAR ENDED 30TH JUNE 2022 continued

Investment Policy

In view of the level of funds available for investing, the Charity has a policy of investing in low risk investments such as bank and other deposit accounts

Grant Making Policy

The Charity makes donations to local, national and international charitable causes. Donations which may first be considered, reviewed and proposed by Club committees are ratified by the Club Council and Trustees. Ratification may be retrospective in the case of emergency donations requested by committees of the Club.

Unless the Club otherwise resolves, not less than twenty per cent of funds raised during any year should go to causes deemed international as agreed by the Council of the Club.

Responsibility of the Trustees

The Charity Act requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the year end and of its income and expenditure for the year then ended.

In preparing the financial statements the Trustees are required to select suitable accounting policies and then apply them consistently, making judgements and estimates that are reasonable and prudent.The Trustees must also prepare the financial statements on an ongoing concern basis unless it is inappropriate to presume that the charity will continue its activities

The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the Charity and therefore taking reasonable steps for the prevention and detection of fraud and othe irregularities

Review of Activities for the year

The year's fund raising activities were still affected due to the ongoing Covid pandemic . The second year of the 100 Club, produced a surplus of £2,980 (2021 £3,492)

The Tree of Light project and other fund raising enabled a donation to Myton Hospice of £8,350 (2021 £6,398)

The total income for the year was £34,181 (2021 £41,515) and the cost of raising funds was £11,313 (2021 £9,463) with £21,734 donated to charity (2021 £25,107) and other costs £- (2021 £30) The surplus on the unrestricted fund for the year was £479 (2021 £6,206) and on the restricted fund £655 (2021 ££1,368) giving a balance to carry forward on the unrestricted fund of £11,690 (2021 £11,211) and on the restricted funds £12,001 ( 2021 £11,346).

In the year donations to charities working overseas was % (2021 17.6%)

signed on behalf of the Trustees

Peter Smith

2

THE ROTAHY CLUB OF RUGBY BENEVOLEI¥T FUND IriDEPENDENf EXAMINER￿ REPORT TO THK TRUSTELS OF Thx ROTARY CLUB OF RUGBY We rep(Kt on tIK ￿)Unts ofthe Clty fortheyear amkd 30th ju￿ 2022 which are set out on pages 4 to 9 Th¢ Charitys TnL%tees are ￿POIL*1b1¢ for the PTeparntion of the acCo￿ts. You the Trustees collsider that an audit is not required for this year utKler Section 144(2} Clwities Act 2011 ( the 2011 Act} al￿ that an 1nde￿knt examithon is ￿cd It is our TesEK)nsibility as Examina5 to: (i) eXa￿lne the ￿ uThJer section 145 of the 2011 Act (ii) follow the pr{K￿JUreS12id down in the General DA￿tI0]l5 given by th¢ Cknrity Commi&sioners under section 145{5) of the 2011 Act (iii) slate whether any particthaT mattas have come to ourattention Basi8 of kndependent EumADers' Report the ChaTity commissto￿r$. Au examinatton incltKles a review of the accounting re¢ords kept by Charity and a com￿$4￿ of the accounts Prethed with those records. Jt also in¢ludes consideration of ullu5ual items ordisclosures in the xcounts. aThl seeking explanations from the Trustees concerning such matter5. The pr￿edureS uThlertaken do not provide au the evldence that would be required in an audit and consequently no opinion is given as to whether the accounts present a and fair view" a￿1 the ryrt i5 IiD]ited to those matters set out in the statement below. dependent Euminer5' Statement which gives rtasonthle caw to IKlieve that arty the requirem￿L. (a) to keep ac¢ountii¥ records in accordance with section 130 of the 2011 Act (b) to prepare accounts which accord wÈth the accounting records and comply with t￿ ￿lUnting requiTevnents of the 2011 Act h&g not been met or to which in our opinion attention slM)uld ￿ drnwn in order kn enable a pmttr ukng of the accounts to be rvdched Julian Hall Badby Daventy NNI 13AF A￿tin HaTdwick Rugby CV22 6DY 3th tkc¢mber 2022

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Statement of Financial Activities for the period ended 30th June 2022

Notes
Income from
Gift and Donations
1(a) (b)
Charitable Activities
2 (a) (b)
Investment Income
Other Income
Expenditure on
Raising Funds
2(a) (b)
Charitable expenditure
3 (a) ( b)
Other Expenses
Net Incoming resources
Balance 1st July 2021
BALANCE 30th June 2022
Balance Sheet
Current Assets
Cash at Bank
4
Stock/Prepayments
5
Liabilities
Creditors due within a y
6
Total Net Assets
The Funds of the Charity
Unrestricted Funds:
7
Restricted Funds:
7
Total Funds of the Charity		 Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
Funds
Funds
Funds
Funds
Funds
Funds
2022
2021
£
£
£
£
£
£
2,526
5,298
7,824
7,867
11,033
18,900
14,314
12,039
26,353
11,815
10,796
22,611
3
1
4
3
1
4
-
-
-
-
-
-
16,843
17,338
34,181
19,685
21,830
41,515
6,450
4,863
11,313
5,965
3,498
9,463
9,914
11,820
21,734
7,484
17,623
25,107
-
-
-
30
-
30
16,364
16,683
33,047
13,479
21,121
34,600
479
655
1,134
6,206
709
6,915
11,211
11,346
22,557
5,005
10,637
15,642
£11,690
£12,001
£23,691
£11,211
£11,346
£22,557
5995
as at 30th June 2022
Unrestricted
Restricted
2022
Unrestricted
Restricted
2021
Funds
Funds
Total
Funds
Funds
Total
Funds
Funds
11,810
12,001
23,811
14,181
10,891
25,072
-
-
-
1,100
455
1,555
11,810
12,001
23,811
15,281
11,346
26,627
120
-
120
4,070
-
4,070
120
120
4,070
0
4,070
£11,690
£12,001
£23,691
£11,211
£11,346
£22,557
11,690
-
11,690
11,211
-
11,211
-
12,001
12,001
-
11,346
11,346
£11,690
£12,001
£23,691
£11,211
£11,346
£22,557

4

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

Notes to the Statement of Financial Activities for the year ended 30th June 2022

Unrestricted Funds Unrestricted Funds Unrestricted Funds 2022 Restricted Funds 2022 2022 2021
Donation Gift Aid Total Donation Gift Aid Total Jt Total Jt Total
£ £ £ £ £ £ £
1 (a)
Donations year ended 30th June		 2022
Carol Service and Concert 368 35 403 - - - 403 1,825
District Grants - - 900 - 900 900 1,940
Dictionaries - - 1,010 - 1,010 1,010 1,021
End Polio Now - - 236 - 236 236 909
Extra Mile - - - - - - 262
Centenary Books and Badges 151 - 151 - - - 151 -
Great Central Way Donations - - 1,907 - 1,907 1,907 6,190
Members 699 172 871 - - - 871 5,920
Other Rotary Clubs - - 200 - 200 200 122
President's Charity/Foundation - - - - - - - 100
Satelite Club - - - - - - - 461
Toybox - - - - - - - 150
Frugal Lunch - - 420 - 420 420 -
Other 181 - 181 - - 181 -
Joint Music festival 920 - 920 - - 920 -
Centenary Education Project - - - 625 - 625 625 -
2,319 207 2,526 5,298 0 5,298 7,824 18,900
2(a)
Income from Charitable Activities and Expenditure in Raising Funds		 year ended 30th June 2022
Charity Golf Day Unrestricted Funds
Income
Costs
£
£
3,483
2,310		 2022
Net
£
1,173		 Restricted
Income
£
-		 Funds
Costs
£
-		 2022
Net
£
-		 2022
Total Net
£
1,173		 2021
Total Net
£
2,193
Christmas Car Park 1,090 - 1,090 - - - 1,090 442
Christmas Cards 148 - 148 - - - 148 -
President Summer Lunch 810 391 419 - - - 419 -
Dog Walk - - - 564 - 564 564 -
End Polio Now - - - 510 350 160 160 156
100 Club 3,880 900 2,980 - - - 2,980 3,492
Macmillan - - - - - - 310
Great Central Way - 626 -626 535 535 - -626 -1,084
Mugs and Plates Promotion - - - 760 722 38 38 237
Bikefest 257 51 206 - - - 206 -
President's Charity raffle - - - 587 209 378 378 -
Quiz 1,379 327 1,052 - - - 1,052 -
Race Night 1,196 541 655 - - - 655 683
Sainsburys Voucher scheme 574 - 574 - - - 574 429
Victorian Evening 629 450 179 - - - 179 -
Sport for the Disabled - - - 2,636 2,216 420 420 -
Hamper - - - 535 535 535 1,010
Table Pots - - - 583 583 583 -
Tree of Light - - - 5,329 479 4,850 4,850 5,338
Youth Competition - 106 -106 - - - -106 -326
Other Fund raising - 15 -15 - - - -15 265
Centenary Education Project - - - - 352 -352 -352 -
Dance 868 733 135 - - - 135 -
14,314 6,450 7,864 12,039 4,863 7,176 15,040 13,145

5

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

Notes to the Statement of Financial Activities for the period ended 30th June 2022

3 (a) Charitable Activities Expenditure - Donations made year ended 30th June 2022

2022 2021
UnrestrictedRestricted Total Total
Funds Funds Funds Funds
Rotary Foundation 402 38 440 500
Rotary 'End Polio Now' Project - 560 560 900
Rotary District D G Charity 270 - 270 200
Youth Football - - - -
Kids Day Out - - - -
Youth Competitions - - - -
Bwengu 920 500 1,420 1,200
Bradby Club 375 - 375 100
Dogs for Good - 522 522 -
Extra Mile - - - -
Foodbank - - - 500
Friends of St Cross - - -
Gift of Years 300 - 300 -
Great Central Way 1,215 1907 3,122 7,372
Inner Wheel 1,405 - 1,405 1,386
India - Ventilators - - - 350
Macmillan - - - 310
Mayor's Charity - - - -
Myton Hospice 2,587 5763 8,350 6,398
Orthopedia India 500 500 200
Rotary Travel Scholarships - - - -
Rugby Dementia - - - 1,200
Rugby Talking Newspaper - - - 1,200
Russelheim Rotary Club 434 - 434 -
School Dictionaries 406 1610 2,016 1,736
Shelterbox / Aquabox - - - 1,180
St Andrews RFC Disabled Toilet 200 - 200 -
Toybox 200 - 200 375
Ukraine 1,200 420 1,620 -
9,914 11,820 21,734 25,107

6

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

Notes to the Statement of Financial Activities for the period ended 30th June 2022

Previous year comparative figures

Unrestricted Funds Unrestricted Funds Unrestricted Funds 2021 Restricted Funds 2021 2020
Donation Gift Aid Total Donation Gift Aid Total Total
and Prize
£ £ £ £ £ £ £
1 (a)
Donations year ended 30th June		 2021
Carol Service and Concert 1,676 149 1,825 0 -
District Grants 0 1,940 1,940 2,000
Dictionaries 0 1,021 1,021 1,500
End Polio now 0 797 112 909 194
Extra Mile 200 62 262 -
Foundation 50 50 -
Great Central Way 5,940 250 6,190 -
Members 4,821 1,099 5,920 0 2,464
Other Rotary Clubs 122 122 0 3,029
Presidents Charity 0 50 50 252
Satelite Club 461 461 -
Toybox 150 150
InMemory/General 0 1,227
£6,619 £1,248 £7,867 £10,609 £424 £11,033 £10,666
2(a)
Income from Charitable Activities and Expenditure in Raising Funds		 year ended 30th June 2021
Charity Golf Day Unrestricted Funds
Income
Costs
£
£
5,611
3,418		 2021
Net
£
2,193		 Restricted
Income
£
-		 Funds
Costs
£
-		 2021
Net
£
-		 2020
Net
£
-
Christmas Car Park 442 - 442 - - - 915
Christmas Cards - - - - - - 78
Christmas Santa Grotto - - - - - - 942
Dog Walk - - - - - - 625
Dunchurch Panto Collection - - - - - - 250
End Polio Now - - - 493 337 156 -
100 Club 4,265 773 3,492 - - - -
Macmillan - - - 310 - 310 -
Great Central Way - 1,391 -1,391 307 - 307 (1,660)
Mugs and Plates Promotion - - - 2,758 2,521 237 74
Pigeon Shoot - - - - - - 1,759
President's Charity raffle - - - - - - 514
Quiz - - - - - - 967
Race Night 844 161 683 - - -
Sainsburys Voucher scheme 505 76 429 - - - 808
Santa Fun Run - - - - - - 758
India - - - 120 - 1,230
Sport for the Disabled - - - - - - (65)
Hamper - - - 1,010 - 1,010
Table Pots - - - - - - 454
Tree of Light - - - 5,328 478 4,850 4,160
Youth Competition - 146 -146 - 180 -180 (710)
Zoom 148 - 148 - - -
Dance and Band Comp - - - - - - 513
£11,815 £5,965 £5,850 £10,326 £3,516 £7,298 £10,382

7

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

Notes to the Statement of Financial Activities for the period ended 30th June 2022 Previous year comparative figures

3 (a) Charitable Activities Expenditure - Donations made year ended 30th June 2021

2021 2020
UnrestrictedRestricted Total Total
Funds Funds Funds Funds
Rotary Foundation 213 287 500 500
Rotary 'End Polio Now' Project - 900 900 200
Rotary District D G Charity 200 - 200 -
Youth Football - - - -
Kids Day Out - - - 70
Youth Competitions - - - -
Bwengu 1200 - 1200 -
Bradby Club 100 - 100 150
British Heart - - - 228
City Gates - - - 1,000
Crocus - - - 318
Dogs for Good - - - 625
Extra Mile - - - 6,900
Foodbank 250 250 500 -
Friends of St Cross - - - 159
Great Central Way - 7,372 7372 -
Great Ormond Street Hospital - - - -
Futures Unlocked - - - 1,349
Inner Wheel 1,386 - 1,386 1,135
India Ventilators 230 120 350 -
Macmillan - 310 310 -
Mayor's Charity - - - 1,100
Myton Hospice 50 6,348 6,398 5,923
Orthopedia India 200 - 200 700
Rotary Travel Scholarships - - - -
Rugby Dementia 1,150 50 1200 -
Rugby Talking newspaper 1,200 - 1,200 250
RNLI - - - 307
Satelite Club Charity - - - 411
School Dictionaries 715 1,021 1,736 2,940
Shelterbox / Aquabox 590 590 1180 -
Toybox - 375 375 -
WNAA - - - 980
Young Person Grants - - - 200
£7,484 £17,623 £25,107 £25,445

8

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

Notes to the Statement of Financial Activities for the period ended 30th June 2022

2022 2021
£ £
4
Cash at bank
Lloyds Bank Accounts 14,017 15,282
Charities Official Investment Fund Deposit Account 9,794 9,790
£23,811 £25,072
5
Prepayments/Stocks
Prepayments
Stock of Vouchers/Sports Trophies		 -
-		 455
1,100
£- £1,555
6
Creditors payable within one year
Amounts received in advance		 £120 £4,070
7
Funds
(a) Year ended 30th June 2022
Unrestricted Income
Interest
2021
for year
Received
£
£
£		 Costs
for year
£		 Donations
£		 2022
£
Benevolent General Fund 11,211
16,840
3		 6,450 9,914 £11,690
3
Travel Scholarship 7,182
-
-		 - - 7,182
Centenary Education Project -
625
-		 352 - 273
Extra Mile 280
-
-		 - - 280
Satelite Club 461
-
-		 - - 461
Sports Day for the Disabled 3,258
2635
1		 2217 3,677
Tree of Light Fund -
5,328
-		 478 4,850 -
Funds raised for Specific Charities 165
8,749
-		 1,816 6,970 128
£11,346
£17,337
£1		 £4,863 £11,820 £12,001
(b) Year ended 30th June 2021
Unrestricted Income
Interest		 Costs Donations
Benevolent General Fund 2020
for year
Received
£
£
£
5,005
19,682
3		 for year
£
5,995		 £
7,484		 2021
£
11,211
Restricted
Travel Scholarship 7,182
-
-		 - - 7,182
Rotaract 180
-
-		 180 - -
Extra Mile 18
262
-		 - - 280
Great Central Way -
7,372
-		 - 7,372 -
Satelite Club -
461
-		 - - 461
Sports day for the Disabled 3,257
-
1		 - - 3,258
Tree of Light Fund -
5,798
-		 460 5,338 -
Funds raised for Specific Charities -
7,936
-		 2,858 4,913 165
£3,455
£13,734
£1		 £3,498 £17,623 £11,346

9

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

INDEPENDENT EXAMINERS' REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF RUGBY BENEVOLENT FUND - Charity No 500889

We report on the accounts of the Charity for the year ended 30th June 2022 which are set out on pages 4 to 9

Respective Responsibilities of Trustees and Examiners

The Charity's Trustees are responsible for the preparation of the accounts. You the Trustees consider that an audit is not required for this year under Section 144(2) Charities Act 2011 ( the 2011 Act) and that an independent examination is needed.

It is our responsibility as Examiners to:

Basis of Independent Examiners' Report

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of unusual items or disclosures in the accounts , and seeking explanations from the Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent Examiners' Statement

In connection with our examination no matter has come to our attention:

has not been met or

Julian Hall Austin Hardwick Badby Rugby Daventry CV22 6DY NN11 3AF

30th December 2022

3