## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** **(Charity No: 500889)** ## **TRUSTEES REPORT AND FINANCIAL STATEMENTS** ## **for the year ended 30th June 2022** |**Index**|| |---|---| |Trustees Report|1 to 2| |Examiners' Report|3| |Statement of Financial Activities and Balance Sheet|4| |Donations amd Income from Charitable Activities|5| |and Expenditure in Raising Funds|| |Charitable Donations made in year|6| |Previous year Donations and Income from Charitable|7| |Activities and Expenditure in Raising Funds|| |Previous year Charitable Donations made in year|8| |Notes to the Accounts and Movement in Restricted Funds|9 and 10| ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 30TH JUNE 2022** Trustees Susan Maguire President Nicholas Morse Secretary Peter Smith Treasurer Keith Ward was a trustee in the previoius year but resigned on 1st July 2021 on stepping down as President of the Rotary Club and Susan Maguire was appointed ## **Basis of Report and Accounts** The trustees have pleasure in presenting their report together with the financial statements of the Charity for the year ended 30th June 2022, which have been prepared adopting the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in 2019. ## **Principal Activities** The fund was established by a trust deed dated 4th June 1970 The object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and in particular to encourage and foster: |First|the development of acquaintance as an opportuntiy for service| |---|---| |Second|high ethical standards in business and professions, the recognition of the| ||worthiness of all useful occupations and the dignifying by each Rotarian| ||of his occupation as an opportunity to serve society| |Third|the application of the ideals of service by every Rotarian to his personal,| ||business and community life| |Fourth|the advancement of international understanding, goodwill and peace| ||through a world fellowship of business and professional persons united in| ||the ideal of service| In achieving these objects the members carry out fund-raising and service projects in order to provide assistance to local, national and international causes As a registered Charity the fund is not liable to taxation ## **Risk Management** The Trustees have reviewed the risks facing theCharity, which has involved identifying the type of risk and the means of mitigating those risks. Internal controls and systems have been established accordingly ## **Reserves Policy** The Ttrustees consider the level of reserves required should be sufficient to ensure the charity is able to maintain the historic level of ongoing service for the foreseeable future . Significant surpluses should be reviewd by the Trustees in conjunction with the Council of the Rotary Club and may be distributed ad hoc. 1 **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 30TH JUNE 2022 continued** ## **Investment Policy** In view of the level of funds available for investing, the Charity has a policy of investing in low risk investments such as bank and other deposit accounts ## **Grant Making Policy** The Charity makes donations to local, national and international charitable causes. Donations which may first be considered, reviewed and proposed by Club committees are ratified by the Club Council and Trustees. Ratification may be retrospective in the case of emergency donations requested by committees of the Club. Unless the Club otherwise resolves, not less than twenty per cent of funds raised during any year should go to causes deemed international as agreed by the Council of the Club. ## **Responsibility of the Trustees** The Charity Act requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the year end and of its income and expenditure for the year then ended. In preparing the financial statements the Trustees are required to select suitable accounting policies and then apply them consistently, making judgements and estimates that are reasonable and prudent.The Trustees must also prepare the financial statements on an ongoing concern basis unless it is inappropriate to presume that the charity will continue its activities The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the Charity and therefore taking reasonable steps for the prevention and detection of fraud and othe irregularities ## **Review of Activities for the year** The year's fund raising activities were still affected due to the ongoing Covid pandemic . The second year of the 100 Club, produced a surplus of £2,980 (2021 £3,492) The Tree of Light project and other fund raising enabled a donation to Myton Hospice of £8,350 (2021 £6,398) The total income for the year was £34,181 (2021 £41,515) and the cost of raising funds was £11,313 (2021 £9,463) with £21,734 donated to charity (2021 £25,107) and other costs £- (2021 £30) The surplus on the unrestricted fund for the year was £479 (2021 £6,206) and on the restricted fund £655 (2021 ££1,368) giving a balance to carry forward on the unrestricted fund of £11,690 (2021 £11,211) and on the restricted funds £12,001 ( 2021 £11,346). In the year donations to charities working overseas was % (2021 17.6%) signed on behalf of the Trustees Peter Smith 2 THE ROTAHY CLUB OF RUGBY BENEVOLEI¥T FUND IriDEPENDENf EXAMINER￿ REPORT TO THK TRUSTELS OF Thx ROTARY CLUB OF RUGBY We rep(Kt on tIK ￿)Unts ofthe Clty fortheyear amkd 30th ju￿ 2022 which are set out on pages 4 to 9 Th¢ Charitys TnL%tees are ￿POIL*1b1¢ for the PTeparntion of the acCo￿ts. You the Trustees collsider that an audit is not required for this year utKler Section 144(2} Clwities Act 2011 ( the 2011 Act} al￿ that an 1nde￿knt examithon is ￿cd It is our TesEK)nsibility as Examina5 to: (i) eXa￿lne the ￿ uThJer section 145 of the 2011 Act (ii) follow the pr{K￿JUreS12id down in the General DA￿tI0]l5 given by th¢ Cknrity Commi&sioners under section 145{5) of the 2011 Act (iii) slate whether any particthaT mattas have come to ourattention Basi8 of kndependent EumADers' Report the ChaTity commissto￿r$. Au examinatton incltKles a review of the accounting re¢ords kept by Charity and a com￿$4￿ of the accounts Prethed with those records. Jt also in¢ludes consideration of ullu5ual items ordisclosures in the xcounts. aThl seeking explanations from the Trustees concerning such matter5. The pr￿edureS uThlertaken do not provide au the evldence that would be required in an audit and consequently no opinion is given as to whether the accounts present a and fair view" a￿1 the ryrt i5 IiD]ited to those matters set out in the statement below. dependent Euminer5' Statement which gives rtasonthle caw to IKlieve that arty the requirem￿L. (a) to keep ac¢ountii¥ records in accordance with section 130 of the 2011 Act (b) to prepare accounts which accord wÈth the accounting records and comply with t￿ ￿lUnting requiTevnents of the 2011 Act h&g not been met or to which in our opinion attention slM)uld ￿ drnwn in order kn enable a pmttr ukng of the accounts to be rvdched Julian Hall Badby Daventy NNI 13AF A￿tin HaTdwick Rugby CV22 6DY 3th tkc¢mber 2022 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Statement of Financial Activities for the period ended 30th June 2022** |Notes
**Income from**
Gift and Donations
1(a) (b)
Charitable Activities
2 (a) (b)
Investment Income
Other Income
**Expenditure on**
Raising Funds
2(a) (b)
Charitable expenditure
3 (a) ( b)
Other Expenses
**Net Incoming resources**
Balance 1st July 2021
**BALANCE 30th June 2022**
**Balance Sheet**
**Current Assets**
Cash at Bank
4
Stock/Prepayments
5
**Liabilities**
Creditors due within a y
6
**Total Net Assets**
**The Funds of the Charity**
Unrestricted Funds:
7
Restricted Funds:
7
**Total Funds of the Charity**|**Unrestricted**
**Restricted**
**Total**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**Funds**
**Funds**
**2022**
**2021**
£
£
£
£
£
£
2,526
5,298
7,824
7,867
11,033
18,900
14,314
12,039
26,353
11,815
10,796
22,611
3
1
4
3
1
4
-
-
-
-
-
-
16,843
17,338
34,181
19,685
21,830
41,515
6,450
4,863
11,313
5,965
3,498
9,463
9,914
11,820
21,734
7,484
17,623
25,107
-
-
-
30
-
30
16,364
16,683
33,047
13,479
21,121
34,600
479
655
1,134
6,206
709
6,915
11,211
11,346
22,557
5,005
10,637
15,642
£11,690
£12,001
£23,691
£11,211
£11,346
£22,557
5995
**as at 30th June 2022**
**Unrestricted**
**Restricted**
**2022**
**Unrestricted**
**Restricted**
**2021**
**Funds**
**Funds**
**Total**
**Funds**
**Funds**
**Total**
**Funds**
**Funds**
11,810
12,001
23,811
14,181
10,891
25,072
-
-
-
1,100
455
1,555
11,810
12,001
23,811
15,281
11,346
26,627
120
-
120
4,070
-
4,070
120
120
4,070
0
4,070
£11,690
£12,001
£23,691
£11,211
£11,346
£22,557
11,690
-
11,690
11,211
-
11,211
-
12,001
12,001
-
11,346
11,346
£11,690
£12,001
£23,691
£11,211
£11,346
£22,557| |---|---| 4 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **Notes to the Statement of Financial Activities for the year ended 30th June 2022** ||**Unrestricted Funds**|**Unrestricted Funds**|**Unrestricted Funds**|**2022**|**Restricted**|**Funds**|**2022**|**2022**|**2021**| |---|---|---|---|---|---|---|---|---|---| ||**Donation**||**Gift Aid**|**Total**|**Donation**|**Gift Aid**|**Total**|**Jt Total**|**Jt Total**| |||**£**|**£**|**£**|**£**|**£**|**£**||**£**| |**1 (a)**
**Donations year ended 30th June**||**2022**|||||||| |Carol Service and Concert||368|35|403|-|-|-|403|1,825| |District Grants||-|-||900|-|900|900|1,940| |Dictionaries||-|-||1,010|-|1,010|1,010|1,021| |End Polio Now||-|-||236|-|236|236|909| |Extra Mile||-|-||-|-|-|-|262| |Centenary Books and Badges||151|-|151|-|-|-|151|-| |Great Central Way Donations||-|-||1,907|-|1,907|1,907|6,190| |Members||699|172|871|-|-|-|871|5,920| |Other Rotary Clubs||-|-||200|-|200|200|122| |President's Charity/Foundation||-|-|-|-|-|-|-|100| |Satelite Club||-|-|-|-|-|-|-|461| |Toybox||-|-|-|-|-|-|-|150| |Frugal Lunch||-|-||420|-|420|420|-| |Other||181|-|181|-|-||181|-| |Joint Music festival||920|-|920|-|-||920|-| |Centenary Education Project||-|-|-|625|-|625|625|-| ||2,319||207|2,526|5,298|0|5,298|7,824|18,900| |**2(a)**
**Income from Charitable Activities and Expenditure in Raising Funds**||||||**year ended**|**30th June**|**2022**|| |Charity Golf Day|**Unrestricted Funds**
**Income**
**Costs**
£
£
3,483
2,310|||**2022**
**Net**
£
1,173|**Restricted**
**Income**
£
-|**Funds**
**Costs**
£
-|**2022**
**Net**
£
-|**2022**
**Total Net **
£
1,173|**2021**
**Total Net**
£
2,193| |Christmas Car Park|1,090||-|1,090|-|-|-|1,090|442| |Christmas Cards||148|-|148|-|-|-|148|-| |President Summer Lunch||810|391|419|-|-|-|419|-| |Dog Walk||-|-|-|564|-|564|564|-| |End Polio Now||-|-|-|510|350|160|160|156| |100 Club|3,880||900|2,980|-|-|-|2,980|3,492| |Macmillan||-|-||-|-|-|-|310| |Great Central Way||-|626|-626|535|535|-|-626|-1,084| |Mugs and Plates Promotion||-|-|-|760|722|38|38|237| |Bikefest||257|51|206|-|-|-|206|-| |President's Charity raffle||-|-|-|587|209|378|378|-| |Quiz|1,379||327|1,052|-|-|-|1,052|-| |Race Night|1,196||541|655|-|-|-|655|683| |Sainsburys Voucher scheme||574|-|574|-|-|-|574|429| |Victorian Evening||629|450|179|-|-|-|179|-| |Sport for the Disabled||-|-|-|2,636|2,216|420|420|-| |Hamper||-|-|-|535||535|535|1,010| |Table Pots||-|-|-|583||583|583|-| |Tree of Light||-|-|-|5,329|479|4,850|4,850|5,338| |Youth Competition||-|106|-106|-|-|-|-106|-326| |Other Fund raising||-|15|-15|-|-|-|-15|265| |Centenary Education Project||-|-|-|-|352|-352|-352|-| |Dance||868|733|135|-|-|-|135|-| ||14,314||6,450|7,864|12,039|4,863|7,176|15,040|13,145| 5 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **Notes to the Statement of Financial Activities for the period ended 30th June 2022** ## **3 (a) Charitable Activities Expenditure - Donations made year ended 30th June 2022** |||||**2022**|**2021**| |---|---|---|---|---|---| |||**UnrestrictedRestricted**||**Total**|**Total**| |||**Funds**|**Funds**|**Funds**|**Funds**| |Rotary Foundation||402|38|440|500| |Rotary 'End Polio Now' Project||-|560|560|900| |Rotary District|D G Charity|270|-|270|200| ||Youth Football|-|-|-|-| ||Kids Day Out|-|-|-|-| ||Youth Competitions|-|-|-|-| |Bwengu||920|500|1,420|1,200| |Bradby Club||375|-|375|100| |Dogs for Good||-|522|522|-| |Extra Mile||-|-|-|-| |Foodbank||-|-|-|500| |Friends of St Cross||-|-|-|| |Gift of Years||300|-|300|-| |Great Central Way||1,215|1907|3,122|7,372| |Inner Wheel||1,405|-|1,405|1,386| |India - Ventilators||-|-|-|350| |Macmillan||-|-|-|310| |Mayor's Charity||-|-|-|-| |Myton Hospice||2,587|5763|8,350|6,398| |Orthopedia India|||500|500|200| |Rotary Travel Scholarships||-|-|-|-| |Rugby Dementia||-|-|-|1,200| |Rugby Talking Newspaper||-|-|-|1,200| |Russelheim Rotary Club||434|-|434|-| |School Dictionaries||406|1610|2,016|1,736| |Shelterbox / Aquabox||-|-|-|1,180| |St Andrews RFC Disabled Toilet||200|-|200|-| |Toybox||200|-|200|375| |Ukraine||1,200|420|1,620|-| |||9,914|11,820|21,734|25,107| 6 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **Notes to the Statement of Financial Activities for the period ended 30th June 2022** ## **Previous year comparative figures** ||**Unrestricted Funds**|**Unrestricted Funds**|**Unrestricted Funds**|**2021**|**Restricted**|**Funds**|**2021**|**2020**| |---|---|---|---|---|---|---|---|---| ||**Donation**||**Gift Aid**|**Total**|**Donation**|**Gift Aid**|**Total**|**Total**| |||||||**and Prize**||| ||**£**||**£**|**£**|**£**|**£**|**£**|**£**| |**1 (a)**
**Donations year ended 30th June**||**2021**||||||| |Carol Service and Concert|1,676||149|1,825|||0|-| |District Grants||||0|1,940||1,940|2,000| |Dictionaries||||0|1,021||1,021|1,500| |End Polio now||||0|797|112|909|194| |Extra Mile|||||200|62|262|-| |Foundation|||||50||50|-| |Great Central Way|||||5,940|250|6,190|-| |Members|4,821||1,099|5,920|||0|2,464| |Other Rotary Clubs||122||122|||0|3,029| |Presidents Charity||||0|50||50|252| |Satelite Club|||||461||461|-| |Toybox|||||150||150|| |InMemory/General||||0||||1,227| ||£6,619||£1,248|£7,867|£10,609|£424|£11,033|£10,666| |**2(a)**
**Income from Charitable Activities and Expenditure in Raising Funds**||||||**year ended**|**30th June**|**2021**| |Charity Golf Day|**Unrestricted Funds**
**Income**
**Costs**
£
£
5,611
3,418|||**2021**
**Net**
£
2,193|**Restricted**
**Income**
£
-|**Funds**
**Costs**
£
-|**2021**
**Net**
£
-|**2020**
**Net**
£
-| |Christmas Car Park||442|-|442|-|-|-|915| |Christmas Cards||-|-|-|-|-|-|78| |Christmas Santa Grotto||-|-|-|-|-|-|942| |Dog Walk||-|-|-|-|-|-|625| |Dunchurch Panto Collection||-|-|-|-|-|-|250| |End Polio Now||-|-|-|493|337|156|-| |100 Club|4,265||773|3,492|-|-|-|-| |Macmillan||-|-|-|310|-|310|-| |Great Central Way||-|1,391|-1,391|307|-|307|(1,660)| |Mugs and Plates Promotion||-|-|-|2,758|2,521|237|74| |Pigeon Shoot||-|-|-|-|-|-|1,759| |President's Charity raffle||-|-|-|-|-|-|514| |Quiz||-|-|-|-|-|-|967| |Race Night||844|161|683|-|-|-|| |Sainsburys Voucher scheme||505|76|429|-|-|-|808| |Santa Fun Run||-|-|-|-|-|-|758| |India||-|-|-|120|-|1,230|| |Sport for the Disabled||-|-|-|-|-|-|(65)| |Hamper||-|-|-|1,010|-|1,010|| |Table Pots||-|-|-|-|-|-|454| |Tree of Light||-|-|-|5,328|478|4,850|4,160| |Youth Competition||-|146|-146|-|180|-180|(710)| |Zoom||148|-|148|-|-|-|| |Dance and Band Comp||-|-|-|-|-|-|513| ||£11,815||£5,965|£5,850|£10,326|£3,516|£7,298|£10,382| 7 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **Notes to the Statement of Financial Activities for the period ended 30th June 2022 Previous year comparative figures** **3 (a) Charitable Activities Expenditure - Donations made year ended 30th June 2021** |||||**2021**|**2020**| |---|---|---|---|---|---| |||**UnrestrictedRestricted**||**Total**|**Total**| |||**Funds**|**Funds**|**Funds**|**Funds**| |Rotary Foundation||213|287|500|500| |Rotary 'End Polio Now' Project||-|900|900|200| |Rotary District|D G Charity|200|-|200|-| ||Youth Football|-|-|-|-| ||Kids Day Out|-|-|-|70| ||Youth Competitions|-|-|-|-| |Bwengu||1200|-|1200|-| |Bradby Club||100|-|100|150| |British Heart||-|-|-|228| |City Gates||-|-|-|1,000| |Crocus||-|-|-|318| |Dogs for Good||-|-|-|625| |Extra Mile||-|-|-|6,900| |Foodbank||250|250|500|-| |Friends of St Cross||-|-|-|159| |Great Central Way||-|7,372|7372|-| |Great Ormond Street Hospital||-|-|-|-| |Futures Unlocked||-|-|-|1,349| |Inner Wheel||1,386|-|1,386|1,135| |India Ventilators||230|120|350|-| |Macmillan||-|310|310|-| |Mayor's Charity||-|-|-|1,100| |Myton Hospice||50|6,348|6,398|5,923| |Orthopedia India||200|-|200|700| |Rotary Travel Scholarships||-|-|-|-| |Rugby Dementia||1,150|50|1200|-| |Rugby Talking newspaper||1,200|-|1,200|250| |RNLI||-|-|-|307| |Satelite Club Charity||-|-|-|411| |School Dictionaries||715|1,021|1,736|2,940| |Shelterbox / Aquabox||590|590|1180|-| |Toybox||-|375|375|-| |WNAA||-|-|-|980| |Young Person Grants||-|-|-|200| |||£7,484|£17,623|£25,107|£25,445| 8 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **Notes to the Statement of Financial Activities for the period ended 30th June 2022** |||**2022**||**2021**| |---|---|---|---|---| |||**£**||**£**| |**4**
**Cash at bank**||||| |Lloyds Bank Accounts||14,017||15,282| |Charities Official Investment Fund Deposit Account||9,794||9,790| |||£23,811||£25,072| |**5**
**Prepayments/Stocks**
Prepayments
Stock of Vouchers/Sports Trophies||-
-||455
1,100| |||£-||£1,555| |**6**
**Creditors payable within one year**
Amounts received in advance||£120||£4,070| |**7**
**Funds**||||| |**(a) Year ended 30th June 2022**||||| |**Unrestricted**|**Income**
**Interest**
**2021**
**for year**
**Received**
**£**
**£**
£|**Costs**
**for year**
**£**|**Donations**
**£**|**2022**
**£**| |Benevolent General Fund|11,211
16,840
3|6,450|9,914|£11,690| |**3**||||| |Travel Scholarship|7,182
-
-|-|-|7,182| |Centenary Education Project|-
625
-|352|-|273| |Extra Mile|280
-
-|-|-|280| |Satelite Club|461
-
-|-|-|461| |Sports Day for the Disabled|3,258
2635
1|2217||3,677| |Tree of Light Fund|-
5,328
-|478|4,850|-| |Funds raised for Specific Charities|165
8,749
-|1,816|6,970|128| ||£11,346
£17,337
£1|£4,863|£11,820|£12,001| |**(b) Year ended 30th June 2021**||||| |**Unrestricted**|**Income**
**Interest**|**Costs**|**Donations**|| |Benevolent General Fund|**2020**
**for year**
**Received**
**£**
**£**
£
5,005
19,682
3|**for year**
**£**
5,995|**£**
7,484|**2021**
**£**
11,211| |**Restricted**||||| |Travel Scholarship|7,182
-
-|-|-|7,182| |Rotaract|180
-
-|180|-|-| |Extra Mile|18
262
-|-|-|280| |Great Central Way|-
7,372
-|-|7,372|-| |Satelite Club|-
461
-|-|-|461| |Sports day for the Disabled|3,257
-
1|-|-|3,258| |Tree of Light Fund|-
5,798
-|460|5,338|-| |Funds raised for Specific Charities|-
7,936
-|2,858|4,913|165| ||£3,455
£13,734
£1|£3,498|£17,623|£11,346| 9 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **INDEPENDENT EXAMINERS' REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF RUGBY BENEVOLENT FUND - Charity No 500889** We report on the accounts of the Charity for the year ended 30th June 2022 which are set out on pages 4 to 9 ## **Respective Responsibilities of Trustees and Examiners** The Charity's Trustees are responsible for the preparation of the accounts. You the Trustees consider that an audit is not required for this year under Section 144(2) Charities Act 2011 ( the 2011 Act) and that an independent examination is needed. It is our responsibility as Examiners to: - (i) examine the accounts under section 145 of the 2011 Act - (ii) follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5) of the 2011 Act - (iii) state whether any particular matters have come to our attention ## **Basis of Independent Examiners' Report** Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of unusual items or disclosures in the accounts , and seeking explanations from the Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## **Independent Examiners' Statement** In connection with our examination no matter has come to our attention: - 1 which gives reasonable cause to believe that in any material respect the requirement: - (a) to keep accounting records in accordance with section 130 of the 2011 Act and - (b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act has not been met or - 2 to which in our opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached Julian Hall Austin Hardwick Badby Rugby Daventry CV22 6DY NN11 3AF 30th December 2022 3