2021-06-30-accounts - Rotary Club Of Rugby Benevolent Fund

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THE ROTARY CLUB OF RUGBY BENEVOLENT FUND (Charity No: 500889)

TRUSTEES REPORT AND FINANCIAL STATEMENTS

for the year ended 30th June 2021

Index
Trustees Report	1 to 2
Examiners report	3
Statement of Financial Activities and Balance Sheet	4
Donations amd Income from Charitable Activities	5 and 6
and Expenditure in Raising Funds
Charitable Donations made	7 and 8
Notes to the Accounts and Movement in Restricted Funds	9 and 10

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

TRUSTEES' REPORT FOR THE YEAR ENDED 30TH JUNE 2021

Trustees Keith Ward President Nicholas Morse Secretary Peter Smith Treasurer

Mrs Susan Maguire was a trustee in the previous year but resigned on 1st July 2020 on stepping down as President of the Rotary Club

Basis of Report and Accounts

The trustees have pleasure in presenting their report together with the financial statements of the charity for the year ended 30th June 2021, which have been prepared adopting the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in 2019.

Principal Activities

The fund was established by a trust deed dated 4th June 1970

The object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and in particular to encourage and foster:

First	the development of acquaintance as an opportuntiy for service
Second	high ethical standards in business and professions, the recognition of the
	worthiness of all useful occupations and the dignifying by each Rotarian
	of his occupation as an opportunity to serve society
Third	the application of the ideals of service by every Rotarian to his personal,
	business and community life
Fourth	the advancement of international understanding, goodwill and peace
	through a world fellowship of business and professional persons united in
	the ideal of service

In achieving these objects the members carry out fund-raising and service projects in order to provide assistance to local, national and international causes

As a registered charity the fund is not liable to taxation

Risk Management

The trustees have reviewed the risks facing the charity, which has involved identifying the type of risk and the means of mitigating those risks. Internal controls and systems have been established accordingly

Reserves Policy

The trustees consider the level of reserves required should be sufficient to ensure the charity is able to maintain the historic level of ongoing service for the foreseeable future . Significant surpluses should be reviewd by the trustees in conjunction with the council of the Rotary Club and may be distributed ad hoc.

THE R(yfARY CLUB OF RUGBY BENEVOLENT FUND TRUSTEES. REPORT FOR THE YEAR ENDED 30TH JUNE 2021 contillued Inve$tmeknt Pol In view of the level of funth available for investin& the ¢h8rity h&s a w)li¢y of inveIng in low risk investments such a5 bank and other detx)sit accounts GrAnt Mgking Policy The charity Enakes donations to l(K71. national and international charitsble ca. Donations which may first b¢ considere¢l reviewed and proFwd by Club cornmittees are ratified by ihe Club Council and trustee& Ratification may k retrospective in the of emergency donatiorLS requ¢st¢d by umunittees of th¢ Club. Unless the Club otherwise re501Ye& not less than nty per cent of fijnds raised during any year should go to causes deemed international as agreed by the Council of the club. Responsibillty of ¢h¢ Trys¢ees The Charity Act requi$ th¢ Intstees to pr¢we financial statements for each financial yvdf) which give Irue and fair viw of the stht¢ of atTairs of the charity at the year end and of its income and expenditure for th¢ year then ended. In preparing lh¢ financial ststements the tnstees are required io select suitable accounting tx)licies and ihen apply them consistenily. making judgements and lte5 that are reasonable and PTudent.The trustees musl also prepare the financial statements on an ongoing concern tsis unless it is inaFpropriale to presume Ihat the charity will continue its activities The trustees are sponsible for k¢eping proper accounting cor{b. which disclose with EY&sonable accuracy at any time the financial posilion of ihe c1ty and enable them to ensure thai the financial statements comply with the Charities Act 401 l. The trustee5 are also reSt)nsIble for safeguarding the assets of the charity, and therefore taking Th8onable for the preventton and dete10 of fraud 8nd othe irregularities Revlew of A¢tivities for the year The yearfs fund raising activities wete severely restricted due to the Covid pandemic and the lockdow. Memb¢rs w¢ff ¢ncouraged to donate to the Benevoleni Fund in lieu of taking lun¢h.which. with gift aid. meant that nearly six thousand pounds was received. Two large donations were received from ih¢ Rugby Benevolent Fund toiwds the cost of diclionairies and i0.ardS some seats on the Great C¢ntral Way. A new fund rniser, the 100 club, produced nearly three thou&2nd five hundred wunds. The Tr¢¢ of Lighi project was able to go ahead enabling a I4¢r donation io Myton Hospice from this. The total incom¢ for the year £41,415 (2020 £26.i21) and the cosi of rnising funds was £9.46) {2020 £5,121) wtth £25,107 donad to charity (?0?0 £?5.455} and other costs £JO120?0 £151 The stsry)lus on th¢ unrcstricicd fund for the year was £6,206 (2020 a deficil of £2,89?} and on the resÈtricted fund £70912020 a deficil of ££1.368) giving a balance to cany forward on the untrstrieted fund tM)fr £11,211 (2020 £5005) and on the restri¢ted funds £l1.346 { ?020 £10.637). In the year donations to charities working oversw w&s 17.6Y• (2020 £36.6Yo) signed on behatf of the Tee5 Peter Smith

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND INDEPENDENT EXAMINERS, REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF RUGBY BENEVOLENT FUND- Cknrity No 500889 We rert on the accounts of the Charity forthe year ended 30th June 2021 which are set out on pages Respective Responsibilities of Trnstees And Examiners The Charitys tStee5 are resw)nsible for the preratiOn of the aOTrts. You the trustees consider that an audit is not required for this year under Section 144(2) Charities Act ?01 l { the 2011 Ath) and th an indeIdent examinaiion is needed. It is our resw)nsibility as Examiners to.. (i) examin¢ Ihe accounts under section 145 of the 2011 Act (li) follow the pro¢edur¢s laid down in the G¢n¢ral Directions given by the Charity Commissioners Under section 145{5) of the 2011 Act (iii) stste whdher any particular matters have come to our attention B4si8 of Independent ExAminet3' Report Our examineation carried out in accordance with the Generdl Dirtttions given by the Chariry Commissioners. An examination includes a review of the accounting records kept by the charity and a compaTison of the accounts presented with those records. li also includes ¢onsiderntion of unus1 lten or disclosures in the accounts. and seeking explanations froni the trusttts concerning such matters. The KKocedures undertaken do not provide all the evidence thai M'ould be required in an audit and consequently no opinion is given as to whether the a¢¢ounts present a'true and fair view" 8nd the report is limited to those matters set out in the Slement below. Ind¢pendent Examln¢rs' Ststement In connethion with our examination no matter has come our attention: l Mthich gives reasonable cause io lIeVe in anv material resp the requiremenL' (a) to keep accounting re¢ords in accordance with sethion IJO of the 201 l Act and (bl to prere accounts whi¢h accord w.ith the accounting recoThts and comply wtth the accounting requirements of the 2011 Act has not been mel or to which in our opinion attention should k drnwn in order to enable a PToper understanding of the a¢¢ounts io k r¢ach¢d Juli Chartered Accountant Rugby CV22 5QE Austin Hardwick I Rugby CV22 6DY 29th October 2021

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Statement of Financial Activities for the period ended 30th June 2021

|Unrestricted
Restricted
Total
Funds
Funds
Funds
Notes
2021
£
£
£
Income from
Gift and Donations
1(a) (b)
7,867
11,033
18,900
Charitable Activities
2 (a) (b)
11,815
10,796
22,611
Investment Income
3
1
4
Other Income
19,685
21,830
41,515
Expenditure on
Raising Funds
2(a) (b)
5,965
3,498
9,463
Charitable expenditure 3 (a) ( b|)
7,484
17,623
25,107
Other Expenses
30
30
13,479
21,121
34,600
Net Incoming resources
6,206
709
6,915
Balance 1st July 2020
5,005
10,637
15,642
BALANCE 30th June 2021
£11,211
£11,346
£22,557
Balance Sheet
as at 30th June 2021
Unrestricted
Restricted
2021
Funds
Funds
Total
Current Assets
Funds
Cash at Bank
4
14,181
10,891
25,072
Stock/Prepayments
5
1,100
455
1,555
15,281
11,346
26,627
Liabilities
Creditors due within a y
6
4,070
4,070
4,070
4,070
Total Net Assets
£11,211
£11,346
£22,557
The Funds of the Charity
Unrestricted Funds:
7
11,211
11,211
Restricted Funds:
7
11,346
11,346
Total Funds of the Charity
£11,211
£11,346
£22,557|Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
£
£
£
406
10,260
10,666
8,150
7,353
15,503
42
10
52
100
100
8,698
17,623
26,321
4,240
881
5,121
7,335
18,110
25,445
15
15
11,590
18,991
30,581
-2,892
-1,368
-4,260
7,897
12,005
19,902
£5,005
£10,637
£15,642
Unrestricted
Restricted
2020
Funds
Funds
Total
Funds
6,729
10,637
17,366
1,081
1,081
7,810
10,637
18,447
2,805
2,805
2,805
0
2,805
£5,005
£10,637
£15,642
5,005
5,005
10,637
10,637
£5,005
£10,637
£15,642| |---|---|

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Notes to the Statement of Financial Activities for the period ended 30th June 2021

		Unrestricted Funds	Unrestricted Funds	Unrestricted Funds	2021	Restricted	Funds	2021	2020
			Donation	Gift Aid	Total	Donation	Gift Aid	Total	Total
							and Prize
			£	£	£	£	£	£	£
1 (a)	Donations
	Carol Service and Conc		1,676	149	1,825			0	-
	District Grants				0	1,940		1,940	2,000
	Dictionaries				0	1,021		1,021	1,500
	End Polio now				0	797	112	909	194
	Extra Mile					200	62	262	-
	Foundation					50		50	-
	Great Central Way					5,940	250	6,190	-
	Members		4,821	1,099	5,920			0	2,464
	Other Rotary Clubs		122		122			0	3,029
	Presidents Charity				0	50		50	252
	Satelite Club					461		461	-
	Toybox					150		150
	InMemory/General				0				1,227
			£6,619	£1,248	£7,867	£10,609	£424	£11,033	£10,666
2(a)	Income from Charitable Activities and Expenditure in					Raising Funds		2021
Charity Golf Day		Unrestricted Funds Income Costs £ £ 5,611 3,418			2021 Net £ 2,193	Restricted Income £	Funds Costs £	2021 Net £ 0	2020 Net £
Christmas Car Park			442		442			0	915
Christmas Cards					0			0	78
Christmas Santa Grotto					0			0	942
Dog Walk					0			0	625
Dunchurch	Panto Collection				0			0	250
End Polio Now					0	493	337	156
100 Club			4,265	773	3,492			0
Macmillan					0	310		310
Great Central Way				1,391	-1,391	307		307	(1,660)
Mugs and Plates Promotion					0	2,758	2,521	237	74
Pigeon Shoot					0			0	1,759
President's Charity raffle					0			0	514
Quiz					0			0	967
Race Night			844	161	683			0
Sainsburys	Voucher scheme		505	76	429			0	808
Santa Fun Run					0			0	758
India					0	120		120
Sport for the Disabled					0			0	(65)
Hamper					0	1,010		1,010
Table Pots					0			0	454
Tree of Light					0	5,798	460	5,338	4,160
Youth Competition				146	-146		180	(180)	(710)
Zoom			148		123
Dance and Band Comp					0			0	513
			£11,815	£5,965	£5,825	£10,796	£3,498	£7,399	£10,382

THE	ROTARY CLUB OF RUGBY BENEVOLENT FUND	ROTARY CLUB OF RUGBY BENEVOLENT FUND	ROTARY CLUB OF RUGBY BENEVOLENT FUND	ROTARY CLUB OF RUGBY BENEVOLENT FUND	ROTARY CLUB OF RUGBY BENEVOLENT FUND	ROTARY CLUB OF RUGBY BENEVOLENT FUND
Notes to the Statement of Financial Activities for the period ended						30th June	2020
	Unrestricted Funds		2020	Restricted Funds			2020	2019
	Donation	Gift Aid	Total	Donation	Gift Aid		Total
	£	£	£	£		£	£
1(b) Donations
Post Lockdown	20		20	1,960		484	2,444
Presidents Charity				225		27	252	591
End Polio now				155		39	194	756
Shelter box								290
In Memory				880		215	1,095	537
District Grants				2,000			2,000	1,740
Dictionaries				1,500			1,500
Other Rotary Clubs	254		254	2,775			2,775	367
General	132		132
	£367		£406	£9,495		£765	£10,260	£4,281
2(b) Income from Charitable Activities and Expenditure in				Raising Funds
Blackpool Holiday	Unrestricted Funds Income Costs £ £		2020 Net £	Restricted Funds Income Costs £ £			2020 Net £	2019 Net £ 114
Charity Golf Day								894
Christmas Car Park	915		915					902
Christmas Cards				78			78	120
Christmas Santa Grotto	942		942					1,461
Dictionaries								942
Dog Walk				625			625	1,452
Dunchurch Panto Collection				250			250	250
End Polio Now								456
Frugal Lunch								205
Fun Run Sponsorship								250
Great Central Way		1,660	(1,660)					150
Mugs and Plates Promotion				719		645	74	196
Pigeon Shoot	1,807	48	1,759					1,271
President's Charity raffle				676		162	514	752
Quiz	1,211	244	967					983
Race Night								1,643
Sainsburys Voucher scheme	808		808					828
Santa Fun Run	758		758					968
Shelter Box								590
Sport for the Disabled				9		74	(65)	(143)
Spring Fair								4,065
Table Pots				454			454	699
Tree of Light		382	(382)	4,542			4,542	4,245
Youth Competition	122	832	(710)			180
Dance and Band Comp	1,587	1,074	513					864
TOTAL	£8,150	£4,240	£3,910	£7,353		£1,061	£6,472	£24,167

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

Notes to the Statement of Financial Activities for the period ended 30th June 2021

3 (a) Charitable Activities Expenditure - Donations made

					2021	2020
			UnrestrictedRestricted		Total	Total
			Funds	Funds	Funds	Funds
Rotary Foundation			213	287	500	500
Rotary 'End Polio Now' Project				900	900	200
Rotary District	D G Charity		200		200
	Youth Football				0
	Kids Day Out				0	70
	Youth Competitions				0
Bwengu			1200		1200
Bradby Club			100		100	150
British Heart					0	228
City Gates					0	1,000
Crocus					0	318
Dogs for Good					0	625
Extra Mile					0	6,900
Foodbank			250	250	500
Friends of St Cross					0	159
Great Central Way				7,372	7372
Great Ormond Street Hospital					0
Futures Unlocked					0	1,349
Inner Wheel		1386	1,386		1,386	1,135
India Ventilators			230	120	350
Macmillan				310	310
Mayor's Charity					0	1,100
Myton Hospice	5338	1010	50	6,348	6,398	5,923
Orthopedia India			200		200	700
Rotary Travel Scholarships					0
Rugby Dementia			1,150	50	1200
Rugby Talking newspaper			1,200		1,200	250
RNLI					0	307
Satelite Club Charity					0	411
School Dictionaries			715	1,021	1,736	2,940
Shelterbox / Aquabox			590	590	1180
Toybox				375	375
WNAA					0	980
Young Person Grants					0	200
			£7,484	£17,623	£25,107	£25,445

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

Notes to the Statement of Financial Activities for the period ended 30th June 2021

3(b) Charitable Activities Expenditure - Donations made

		UnrestrictedRestricted	UnrestrictedRestricted	Total	Total
		Funds	Funds	Funds	Funds
				2020	2019
		£	£	£	£
Rotary Foundation - unrestricted giving		426	74	500	400
Rotary 'End Polio Now' Project		6	194	200	756
Rotary District	Mablethorpe				360
	D G Charity				200
	Youth Football	70		70	70
	Kids Day Out				835
	Youth Competitions				940
Bwengu					500
Bradby Club		150		150	150
British Heart			228	228
City Gates		1000		1000
Crocus		318		318	138
Disabled Person Grant					500
Dogs for Good			625	625	1,452
Extra Mile		1,812	5,088	6,900
Family First					100
Friends of St Cross			159	159
Great Central Way					1,626
Great Ormond Street Hospital					175
Hope 4					200
Futures Unlocked		662	687	1,349	250
Inner Wheel		1,135		1,135	1,272
Kerala					125
Mayor's Charity		413	687	1,100	500
Myton Hospice			5,923	5,923	4,636
Orthopedia India		42	658	700	700
Rotary Travel Scholarships					1,200
Red Box					100
Remade					250
Rugby Autism					3,400
RNAC		250		250
RNLI			307	307	40
Satelite Club Charity		411		411
School Dictionaries		440	2,500	2,940	2,744
Shelterbox / Aquabox					1,180
UCL Amyloidosis					363
WNAA			980	980
Young Person Grants		200		200	650
TOTAL		£7,335	£18,110	£25,445	£25,812

THE ROTARY CLUB OF RUGBY BENEVOLENT FUND

Notes to the Statement of Financial Activities for the period ended 30th June 2021

			2021		2020
			£		£
4	Cash at bank
	Lloyds Bank Accounts		15,282		7,580
	Charities Official Investment Fund Deposit Account		9,790		9,786
			£25,072		£17,366
5	Prepayments/Stocks Prepayments Stock of Vouchers/Sports Trophies		455 1100		1081
			£1,555		£1,081
6	Creditors payable within one year Amounts received in advance 1570 2500		£4,070		£2,805
7	Funds
(a)	Year ended 30th June 2021
Unrestricted		Income Interest 2020 for year Received £ £ £	Costs for year £	Donations £	2021 £
Benevolent	General Fund	5,005 19,682 3	13,479		11,211
Restricted
Travel Scholarship		7,182			7,182
Rotaract		180	180		0
Extra Mile		18 262			280
Great Central Way		0 7,372		7,372	0
Satelite Club		461			461
Sports Day	for the Disabled	3,257 1			3,258
Tree of Light Fund		0 5,798	460	5,338	0
Funds raised for Specific Charities		7,936	2,858	4,913	165
		£10,637 £21,829 £1	£3,498	£17,623	£11,346

(b) Year ended 30th June 2020

Unrestricted Benevolent General Fund	Income Interest Costs Donations 2019 for year Received for year 2020 £ £ £ £ £ £ 7,897 42 8,656 4,255 7,335 5,005
Restricted Travel Scholarship Rotaract Great Central Way Sports day for the Disabled Tree of Light Fund Denis Straw Fund Funds raised for Specific Charities	7,182 - - 7,182 180 - - - - 180 0 3,308 9 10 74 3,253 0 0 1,331 1,331 0 0 17,604 807 16,779 18
	£4,819 £17,613 £10 £881 £18,110 £10,633