+ **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND (Charity No: 500889)** ## **TRUSTEES REPORT AND FINANCIAL STATEMENTS** ## **for the year ended 30th June 2021** |**Index**|| |---|---| |Trustees Report|1 to 2| |Examiners report|3| |Statement of Financial Activities and Balance Sheet|4| |Donations amd Income from Charitable Activities|5 and 6| |and Expenditure in Raising Funds|| |Charitable Donations made|7 and 8| |Notes to the Accounts and Movement in Restricted Funds|9 and 10| **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 30TH JUNE 2021** Trustees Keith Ward President Nicholas Morse Secretary Peter Smith Treasurer Mrs Susan Maguire was a trustee in the previous year but resigned on 1st July 2020 on stepping down as President of the Rotary Club ## **Basis of Report and Accounts** The trustees have pleasure in presenting their report together with the financial statements of the charity for the year ended 30th June 2021, which have been prepared adopting the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in 2019. ## **Principal Activities** The fund was established by a trust deed dated 4th June 1970 The object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and in particular to encourage and foster: |First|the development of acquaintance as an opportuntiy for service| |---|---| |Second|high ethical standards in business and professions, the recognition of the| ||worthiness of all useful occupations and the dignifying by each Rotarian| ||of his occupation as an opportunity to serve society| |Third|the application of the ideals of service by every Rotarian to his personal,| ||business and community life| |Fourth|the advancement of international understanding, goodwill and peace| ||through a world fellowship of business and professional persons united in| ||the ideal of service| In achieving these objects the members carry out fund-raising and service projects in order to provide assistance to local, national and international causes As a registered charity the fund is not liable to taxation ## **Risk Management** The trustees have reviewed the risks facing the charity, which has involved identifying the type of risk and the means of mitigating those risks. Internal controls and systems have been established accordingly ## **Reserves Policy** The trustees consider the level of reserves required should be sufficient to ensure the charity is able to maintain the historic level of ongoing service for the foreseeable future . Significant surpluses should be reviewd by the trustees in conjunction with the council of the Rotary Club and may be distributed ad hoc. 1 THE R(yfARY CLUB OF RUGBY BENEVOLENT FUND TRUSTEES. REPORT FOR THE YEAR ENDED 30TH JUNE 2021 contillued Inve$tmeknt Pol In view of the level of funth available for investin& the ¢h8rity h&s a w)li¢y of inve￿Ing in low risk investments such a5 bank and other detx)sit accounts GrAnt Mgking Policy The charity Enakes donations to l(K71. national and international charitsble ca￿. Donations which may first b¢ considere¢l reviewed and proFwd by Club cornmittees are ratified by ihe Club Council and trustee& Ratification may k retrospective in the of emergency donatiorLS requ¢st¢d by umunittees of th¢ Club. Unless the Club otherwise re501Ye& not less than ￿nty per cent of fijnds raised during any year should go to causes deemed international as agreed by the Council of the club. Responsibillty of ¢h¢ Trys¢ees The Charity Act requi￿$ th¢ Intstees to pr¢we financial statements for each financial yvdf) which give Irue and fair viw of the stht¢ of atTairs of the charity at the year end and of its income and expenditure for th¢ year then ended. In preparing lh¢ financial ststements the tnstees are required io select suitable accounting tx)licies and ihen apply them consistenily. making judgements and ￿l￿￿te5 that are reasonable and PTudent.The trustees musl also prepare the financial statements on an ongoing concern t*sis unless it is inaFpropriale to presume Ihat the charity will continue its activities The trustees are ￿sponsible for k¢eping proper accounting ￿cor{b. which disclose with EY&sonable accuracy at any time the financial posilion of ihe c1￿￿ty and enable them to ensure thai the financial statements comply with the Charities Act 401 l. The trustee5 are also reSt￿)nsIble for safeguarding the assets of the charity, and therefore taking Th8onable for the preventton and dete￿10￿ of fraud 8nd othe irregularities Revlew of A¢tivities for the year The yearfs fund raising activities wete severely restricted due to the Covid pandemic and the lockdow￿. Memb¢rs w¢ff ¢ncouraged to donate to the Benevoleni Fund in lieu of taking lun¢h.which. with gift aid. meant that nearly six thousand pounds was received. Two large donations were received from ih¢ Rugby Benevolent Fund toiwds the cost of diclionairies and i0￿.ardS some seats on the Great C¢ntral Way. A new fund rniser, the 100 club, produced nearly three thou&2nd five hundred wunds. The Tr¢¢ of Lighi project was able to go ahead enabling a I4￿¢r donation io Myton Hospice from this. The total incom¢ for the year £41,415 (2020 £26.i21) and the cosi of rnising funds was £9.46) {2020 £5,121) wtth £25,107 dona*d to charity (?0?0 £?5.455} and other costs £JO120?0 £151 The stsry)lus on th¢ unrcstricicd fund for the year was £6,206 (2020 a deficil of £2,89?} and on the resÈtricted fund £70912020 a deficil of ££1.368) giving a balance to cany forward on the untrstrieted fund tM)fr £11,211 (2020 £5005) and on the restri¢ted funds £l1.346 { ?020 £10.637). In the year donations to charities working oversw w&s 17.6Y• (2020 £36.6Yo) signed on behatf of the T￿￿ee5 Peter Smith THE ROTARY CLUB OF RUGBY BENEVOLENT FUND INDEPENDENT EXAMINERS, REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF RUGBY BENEVOLENT FUND- Cknrity No 500889 We re￿rt on the accounts of the Charity forthe year ended 30th June 2021 which are set out on pages Respective Responsibilities of Trnstees And Examiners The Charitys t￿Stee5 are resw)nsible for the pre￿ratiOn of the a￿O￿Trts. You the trustees consider that an audit is not required for this year under Section 144(2) Charities Act ?01 l { the 2011 Ath) and th￿ an inde￿Ident examinaiion is needed. It is our resw)nsibility as Examiners to.. (i) examin¢ Ihe accounts under section 145 of the 2011 Act (li) follow the pro¢edur¢s laid down in the G¢n¢ral Directions given by the Charity Commissioners Under section 145{5) of the 2011 Act (iii) stste whdher any particular matters have come to our attention B4si8 of Independent ExAminet3' Report Our examineation carried out in accordance with the Generdl Dirtttions given by the Chariry Commissioners. An examination includes a review of the accounting records kept by the charity and a compaTison of the accounts presented with those records. li also includes ¢onsiderntion of unus￿1 lten￿ or disclosures in the accounts. and seeking explanations froni the trusttts concerning such matters. The KKocedures undertaken do not provide all the evidence thai M'ould be required in an audit and consequently no opinion is given as to whether the a¢¢ounts present a'true and fair view" 8nd the report is limited to those matters set out in the S￿lement below. Ind¢pendent Examln¢rs' Ststement In connethion with our examination no matter has come ￿ our attention: l Mthich gives reasonable cause io ￿lIeVe in anv material resp￿ the requiremenL' (a) to keep accounting re¢ords in accordance with sethion IJO of the 201 l Act and (bl to pre￿re accounts whi¢h accord w.ith the accounting recoThts and comply wtth the accounting requirements of the 2011 Act has not been mel or to which in our opinion attention should k drnwn in order to enable a PToper understanding of the a¢¢ounts io k r¢ach¢d Juli Chartered Accountant Rugby CV22 5QE Austin Hardwick I Rugby CV22 6DY 29th October 2021 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Statement of Financial Activities for the period ended 30th June 2021** |**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
Notes
**2021**
£
£
£
**Income from**
Gift and Donations
1(a) (b)
7,867
11,033
18,900
Charitable Activities
2 (a) (b)
11,815
10,796
22,611
Investment Income
3
1
4
Other Income
19,685
21,830
41,515
**Expenditure on**
Raising Funds
2(a) (b)
5,965
3,498
9,463
Charitable expenditure 3 (a) ( b|)
7,484
17,623
25,107
Other Expenses
30
30
13,479
21,121
34,600
**Net Incoming resources**
6,206
709
6,915
Balance 1st July 2020
5,005
10,637
15,642
**BALANCE 30th June 2021**
£11,211
£11,346
£22,557
**Balance Sheet**
**as at 30th June 2021**
**Unrestricted**
**Restricted**
**2021**
**Funds**
**Funds**
**Total**
**Current Assets**
**Funds**
Cash at Bank
4
14,181
10,891
25,072
Stock/Prepayments
5
1,100
455
1,555
15,281
11,346
26,627
**Liabilities**
Creditors due within a y
6
4,070
4,070
4,070
4,070
**Total Net Assets**
£11,211
£11,346
£22,557
**The Funds of the Charity**
Unrestricted Funds:
7
11,211
11,211
Restricted Funds:
7
11,346
11,346
**Total Funds of the Charity**
£11,211
£11,346
£22,557|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2020**
£
£
£
406
10,260
10,666
8,150
7,353
15,503
42
10
52
100
100
8,698
17,623
26,321
4,240
881
5,121
7,335
18,110
25,445
15
15
11,590
18,991
30,581
-2,892
-1,368
-4,260
7,897
12,005
19,902
£5,005
£10,637
£15,642
**Unrestricted**
**Restricted**
**2020**
**Funds**
**Funds**
**Total**
**Funds**
6,729
10,637
17,366
1,081
1,081
7,810
10,637
18,447
2,805
2,805
2,805
0
2,805
£5,005
£10,637
£15,642
5,005
5,005
10,637
10,637
£5,005
£10,637
£15,642| |---|---| 4 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Notes to the Statement of Financial Activities for the period ended 30th June 2021** |||**Unrestricted Funds**|**Unrestricted Funds**|**Unrestricted Funds**|**2021**|**Restricted**|**Funds**|**2021**|**2020**| |---|---|---|---|---|---|---|---|---|---| ||||**Donation**|**Gift Aid**|**Total**|**Donation**|**Gift Aid**|**Total**|**Total**| ||||||||**and Prize**||| ||||**£**|**£**|**£**|**£**|**£**|**£**|**£**| |**1 (a)**|**Donations**||||||||| ||Carol Service and Conc||1,676|149|1,825|||0|-| ||District Grants||||0|1,940||1,940|2,000| ||Dictionaries||||0|1,021||1,021|1,500| ||End Polio now||||0|797|112|909|194| ||Extra Mile|||||200|62|262|-| ||Foundation|||||50||50|-| ||Great Central Way|||||5,940|250|6,190|-| ||Members||4,821|1,099|5,920|||0|2,464| ||Other Rotary Clubs||122||122|||0|3,029| ||Presidents Charity||||0|50||50|252| ||Satelite Club|||||461||461|-| ||Toybox|||||150||150|| ||InMemory/General||||0||||1,227| ||||£6,619|£1,248|£7,867|£10,609|£424|£11,033|£10,666| |**2(a)**|**Income from Charitable Activities and Expenditure in**|||||**Raising Funds**||**2021**|| |Charity Golf Day||**Unrestricted Funds**
**Income**
**Costs**
£
£
5,611
3,418|||**2021**
**Net**
£
2,193|**Restricted**
**Income**
£|**Funds**
**Costs**
£|**2021**
**Net**
£
0|**2020**
**Net**
£| |Christmas Car Park|||442||442|||0|915| |Christmas Cards|||||0|||0|78| |Christmas Santa Grotto|||||0|||0|942| |Dog Walk|||||0|||0|625| |Dunchurch|Panto Collection||||0|||0|250| |End Polio Now|||||0|493|337|156|| |100 Club|||4,265|773|3,492|||0|| |Macmillan|||||0|310||310|| |Great Central Way||||1,391|-1,391|307||307|(1,660)| |Mugs and Plates Promotion|||||0|2,758|2,521|237|74| |Pigeon Shoot|||||0|||0|1,759| |President's Charity raffle|||||0|||0|514| |Quiz|||||0|||0|967| |Race Night|||844|161|683|||0|| |Sainsburys|Voucher scheme||505|76|429|||0|808| |Santa Fun Run|||||0|||0|758| |India|||||0|120||120|| |Sport for the Disabled|||||0|||0|(65)| |Hamper|||||0|1,010||1,010|| |Table Pots|||||0|||0|454| |Tree of Light|||||0|5,798|460|5,338|4,160| |Youth Competition||||146|-146||180|(180)|(710)| |Zoom|||148||123||||| |Dance and Band Comp|||||0|||0|513| ||||£11,815|£5,965|£5,825|£10,796|£3,498|£7,399|£10,382| 5 |**THE**|**ROTARY CLUB OF RUGBY BENEVOLENT FUND**|**ROTARY CLUB OF RUGBY BENEVOLENT FUND**|**ROTARY CLUB OF RUGBY BENEVOLENT FUND**|**ROTARY CLUB OF RUGBY BENEVOLENT FUND**|**ROTARY CLUB OF RUGBY BENEVOLENT FUND**|**ROTARY CLUB OF RUGBY BENEVOLENT FUND**||| |---|---|---|---|---|---|---|---|---| |**Notes to the Statement of Financial Activities for the period ended**||||||**30th June**|**2020**|| ||**Unrestricted Funds**||**2020**|**Restricted Funds**|||**2020**|**2019**| ||**Donation**|**Gift Aid**|**Total**|**Donation**|**Gift Aid**||**Total**|| ||**£**|**£**|**£**|**£**||**£**|**£**|| |**1(b)**
**Donations**||||||||| |Post Lockdown|20||20|1,960||484|2,444|| |Presidents Charity||||225||27|252|591| |End Polio now||||155||39|194|756| |Shelter box||||||||290| |In Memory||||880||215|1,095|537| |District Grants||||2,000|||2,000|1,740| |Dictionaries||||1,500|||1,500|| |Other Rotary Clubs|254||254|2,775|||2,775|367| |General|132||132|||||| ||£367||£406|£9,495||£765|£10,260|£4,281| |**2(b)**
**Income from Charitable Activities and Expenditure in**||||**Raising Funds**||||| |Blackpool Holiday|**Unrestricted Funds**
**Income**
**Costs**
£
£||**2020**
**Net**
£|**Restricted Funds**
**Income**
**Costs**
£
£|||**2020**
**Net**
£|**2019**
**Net**
£
114| |Charity Golf Day||||||||894| |Christmas Car Park|915||915|||||902| |Christmas Cards||||78|||78|120| |Christmas Santa Grotto|942||942|||||1,461| |Dictionaries||||||||942| |Dog Walk||||625|||625|1,452| |Dunchurch Panto Collection||||250|||250|250| |End Polio Now||||||||456| |Frugal Lunch||||||||205| |Fun Run Sponsorship||||||||250| |Great Central Way||1,660|(1,660)|||||150| |Mugs and Plates Promotion||||719||645|74|196| |Pigeon Shoot|1,807|48|1,759|||||1,271| |President's Charity raffle||||676||162|514|752| |Quiz|1,211|244|967|||||983| |Race Night||||||||1,643| |Sainsburys Voucher scheme|808||808|||||828| |Santa Fun Run|758||758|||||968| |Shelter Box||||||||590| |Sport for the Disabled||||9||74|(65)|(143)| |Spring Fair||||||||4,065| |Table Pots||||454|||454|699| |Tree of Light||382|(382)|4,542|||4,542|4,245| |Youth Competition|122|832|(710)|||180||| |Dance and Band Comp|1,587|1,074|513|||||864| |TOTAL|£8,150|£4,240|£3,910|£7,353||£1,061|£6,472|£24,167| 6 **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** **Notes to the Statement of Financial Activities for the period ended 30th June 2021** ## **3 (a) Charitable Activities Expenditure - Donations made** ||||||**2021**|**2020**| |---|---|---|---|---|---|---| ||||**UnrestrictedRestricted**||**Total**|**Total**| ||||**Funds**|**Funds**|**Funds**|**Funds**| |Rotary Foundation|||213|287|500|500| |Rotary 'End Polio Now' Project||||900|900|200| |Rotary District|D G Charity||200||200|| ||Youth Football||||0|| ||Kids Day Out||||0|70| ||Youth Competitions||||0|| |Bwengu|||1200||1200|| |Bradby Club|||100||100|150| |British Heart|||||0|228| |City Gates|||||0|1,000| |Crocus|||||0|318| |Dogs for Good|||||0|625| |Extra Mile|||||0|6,900| |Foodbank|||250|250|500|| |Friends of St Cross|||||0|159| |Great Central Way||||7,372|7372|| |Great Ormond Street Hospital|||||0|| |Futures Unlocked|||||0|1,349| |Inner Wheel||1386|1,386||1,386|1,135| |India Ventilators|||230|120|350|| |Macmillan||||310|310|| |Mayor's Charity|||||0|1,100| |Myton Hospice|5338|1010|50|6,348|6,398|5,923| |Orthopedia India|||200||200|700| |Rotary Travel Scholarships|||||0|| |Rugby Dementia|||1,150|50|1200|| |Rugby Talking newspaper|||1,200||1,200|250| |RNLI|||||0|307| |Satelite Club Charity|||||0|411| |School Dictionaries|||715|1,021|1,736|2,940| |Shelterbox / Aquabox|||590|590|1180|| |Toybox||||375|375|| |WNAA|||||0|980| |Young Person Grants|||||0|200| ||||£7,484|£17,623|£25,107|£25,445| 7 **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** **Notes to the Statement of Financial Activities for the period ended 30th June 2021** ## **3(b) Charitable Activities Expenditure - Donations made** |||**UnrestrictedRestricted**|**UnrestrictedRestricted**|**Total**|**Total**| |---|---|---|---|---|---| |||**Funds**|**Funds**|**Funds**|**Funds**| |||||**2020**|**2019**| |||**£**|**£**|**£**|**£**| |Rotary Foundation - unrestricted giving||426|74|500|400| |Rotary 'End Polio Now' Project||6|194|200|756| |Rotary District|Mablethorpe||||360| ||D G Charity||||200| ||Youth Football|70||70|70| ||Kids Day Out||||835| ||Youth Competitions||||940| |Bwengu|||||500| |Bradby Club||150||150|150| |British Heart|||228|228|| |City Gates||1000||1000|| |Crocus||318||318|138| |Disabled Person Grant|||||500| |Dogs for Good|||625|625|1,452| |Extra Mile||1,812|5,088|6,900|| |Family First|||||100| |Friends of St Cross|||159|159|| |Great Central Way|||||1,626| |Great Ormond Street Hospital|||||175| |Hope 4|||||200| |Futures Unlocked||662|687|1,349|250| |Inner Wheel||1,135||1,135|1,272| |Kerala|||||125| |Mayor's Charity||413|687|1,100|500| |Myton Hospice|||5,923|5,923|4,636| |Orthopedia India||42|658|700|700| |Rotary Travel Scholarships|||||1,200| |Red Box|||||100| |Remade|||||250| |Rugby Autism|||||3,400| |RNAC||250||250|| |RNLI|||307|307|40| |Satelite Club Charity||411||411|| |School Dictionaries||440|2,500|2,940|2,744| |Shelterbox / Aquabox|||||1,180| |UCL Amyloidosis|||||363| |WNAA|||980|980|| |Young Person Grants||200||200|650| |TOTAL||£7,335|£18,110|£25,445|£25,812| 8 ## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND** ## **Notes to the Statement of Financial Activities for the period ended 30th June 2021** ||||**2021**||**2020**| |---|---|---|---|---|---| ||||**£**||**£**| |**4**|**Cash at bank**||||| ||Lloyds Bank Accounts||15,282||7,580| ||Charities Official Investment Fund Deposit Account||9,790||9,786| ||||£25,072||£17,366| |**5**|**Prepayments/Stocks**
Prepayments
Stock of Vouchers/Sports Trophies||455
1100||1081| ||||£1,555||£1,081| |**6**|**Creditors payable within one year**
Amounts received in advance
1570
2500||£4,070||£2,805| |**7**|**Funds**||||| |**(a) **|**Year ended 30th June 2021**||||| |**Unrestricted**||**Income**
**Interest**
**2020**
**for year**
**Received**
**£**
**£**
£|**Costs**
**for year**
**£**|**Donations**
**£**|**2021**
**£**| |Benevolent|General Fund|5,005
19,682
3|13,479||11,211| |**Restricted**|||||| |Travel Scholarship||7,182|||7,182| |Rotaract||180|180||0| |Extra Mile||18
262|||280| |Great Central Way||0
7,372||7,372|0| |Satelite Club||461|||461| |Sports Day|for the Disabled|3,257
1|||3,258| |Tree of Light Fund||0
5,798|460|5,338|0| |Funds raised for Specific Charities||7,936|2,858|4,913|165| |||£10,637
£21,829
£1|£3,498|£17,623|£11,346| ## **(b) Year ended 30th June 2020** |**Unrestricted**
Benevolent General Fund|**Income**
**Interest**
**Costs**
**Donations**
**2019**
**for year**
**Received**
**for year**
**2020**
**£**
**£**
£
**£**
**£**
**£**
7,897
42
8,656
4,255
7,335
5,005| |---|---| |**Restricted**
Travel Scholarship
Rotaract
Great Central Way
Sports day for the Disabled
Tree of Light Fund
Denis Straw Fund
Funds raised for Specific Charities|7,182
-
-
7,182
180
-
-
-
-
180
0
3,308
9
10
74
3,253
0
0
1,331
1,331
0
0
17,604
807
16,779
18| ||£4,819
£17,613
£10
£881
£18,110
£10,633| 9