2024-03-31-accounts - Prince Philip Centre Phab Club Leeds

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Prince Philip Centre Phab Club

Charity number 500883

Annual Report and Financial Statements

for the year ended 31 March 2024

Prince Philip Centre Phab Club

Annual Report and Financial Statements for the year ended 31 March 2024

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Statement of financial activities	5
Balance sheet	6
Notes to the accounts	7 to 10

Prepared by West Yorkshire Community Accountancy Service CIO

Prince Philip Centre Phab Club

Trustees' report for the year ended 31 March 2024

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Chairman Secretary Treasurer

Michael Ball Catherine Ann Hart Steven Richardson Helen Royan Alan Bates

Resigned 28 April 2023

Charity number

500883

Registered in England and Wales

Registered and principal address

Bankers

38 Leeds Road Virgin Money Oulton 370 Harrogate Road Leeds Leeds LS26 8JU LS17 6QA

Independent examiner

Alan Dodd FCCA

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a constitution adopted on 3 February 1971 and amended on 13 July 1971, 15 November 1985 and 7 June 2019.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Prince Philip Centre Phab Club

Trustees' report (continued) for the year ended 31 March 2024

Objectives and activities

The charity's objects

To integrate the social and leisure-time activities of both physically handicapped and able-bodied young people in the interests of social welfare so to develop their physical mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.

The charity's main activities

We are a club for all ages (nine to ninety) bringing together disabled and non-disabled people. Volunteer drivers collect members from their homes in PHAB's own specially designed minibuses. Friday night is PHAB night with a varied programme of activities. We have residential holidays and outings during the year.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the relief of those in need by reason of youth, age, ill-health, disability or other disadvantage.

Achievements and performance

Pleased to report that our Phab Friday club returned stronger and included a varied programme of music, craft and activities for our members.

We experienced a slight drop in attendances and volunteers that have presented some challenges but with our existing volunteers and support staff we have continued to deliver the Phab family experience.

This included taking a group of our member’s to Bendrigg centre for one week where they enjoyed a range of activities. We also had a programme of outings throughout the summer.

As a result of a massive effort of fund raising and generous private and charity donations we raised sufficient to purchase a new minibus that was delivered in December.

Financial review

The net income for the year was £10,775, including net income of £40,196 on unrestricted funds and net expenditure of £29,421 on restricted funds after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £48,502.

The trustees have not adopted a formal reserves policy but will consider the need for one in due course.

Approved by the board of trustees on 3/6/2024

Michael Ball (Trustee)

Prince Philip Centre Phab Club

Independent examiner's report to the trustees of Prince Philip Centre Phab Club

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024, which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act;

2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Alan Dodd FCCA

3/6/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Prince Philip Centre Phab Club

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2024

Notes 2024 Unrestricted funds £ Income from: Grants and donations (2) 7,663 Door subscriptions 5,325 Canteen takings 2,641 Bingo and raffles 1,175 Other income 221 Projects and activities 412 Vehicle hire 2,023 Events and excursions 396 Interest received 3,695 Profit on disposal of vehicle 1,960 Total income 25,511 Expenditure on: Canteen costs 2,027 Bingo, raffle and entertainment costs 2,044 Projects and activities 610 Sports and training - Support workers - Football expenditure 1,570 Vehicle running costs 4,967 Vehicle insurance 5,610 Depreciation 19,494 Events and excursions 609 Advertising and marketing 210 Affiliation fees and insurance 214 AGM costs 172 Postage and stationery 14 Rent of premises 1,113 Website costs 183 Independent examination 840 Sundry expenses 324 Repayment of grant - Total expenditure 40,001 Net income / (expenditure) (14,490) Transfers between funds 54,686 Net movement in funds 40,196 Fund balances brought forward 66,785 Fund balances carried forward (3) 106,981	2024 Restricted funds £ 40,000 - - - - 20,150 - - - - 60,150 - 595 16,586 500 12,434 - 770 - - - - - - - - - - - 4,000 34,885 25,265 (54,686) (29,421) 125,320 95,899	2024 Total funds £ 47,663 5,325 2,641 1,175 221 20,562 2,023 396 3,695 1,960 85,661 2,027 2,639 17,196 500 12,434 1,570 5,737 5,610 19,494 609 210 214 172 14 1,113 183 840 324 4,000 74,886 10,775 - 10,775 192,105 202,880	2023 Total funds £ 16,762 4,673 1,916 1,022 - 23,143 1,604 882 1,764 2,276 54,042 1,459 202 24,765 133 11,836 - 5,847 5,841 7,884 2,264 75 416 117 196 1,113 180 - 305 - 62,633 (8,591) - (8,591) 200,696 192,105

All incoming resources and resources expended derive from continuing activities.

Prince Philip Centre Phab Club

Balance sheet

as at 31 March 2024 2024 Unrestricted £ Fixed assets Tangible assets (4) 58,479 Total fixed assets 58,479 Current assets Debtors and prepayments (5) - Cash at bank and in hand (6) 49,342 Total current assets 49,342 Current liabilities: amounts falling due within one year Creditors and accruals (7) 840 Total current liabilities 840 Net current assets / (liabilities) 48,502 Net assets 106,981 Funds Unrestricted funds 106,981 Restricted funds - Total funds 106,981	2024 Restricted £ - - - 95,899 95,899 - - 95,899 95,899 - 95,899 95,899	2024 Total £ 58,479 58,479 - 145,241 145,241 840 840 144,401 202,880 106,981 95,899 202,880	2023 Total £ 23,577 23,577 412 168,116 168,528 - - 168,528 192,105 66,785 125,320 192,105

The financial statements were approved by the board of trustees on 3/6/2024

Michael Ball (Trustee)

Prince Philip Centre Phab Club

Notes to the accounts

for the year ended 31 March 2024

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a reducing balance basis over their expected useful economic lives as follows: Motor vehicles: 25% pa

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Prince Philip Centre Phab Club

Notes to the accounts continued

for the year ended 31 March 2024

2 Grants and donations Bernard Sunley Foundation Clothworkers Foundation Leeds City Council Mencap Wade's Charity Shepherd Charitable Trust Sir George Martin Trust Other donations 3 Restricted funds Minibus fund National Phab Projects and Activities Fund Sports and Training Support Workers' Funds Wade's Charity Mencap	Balance b/f £ 21,867 584 86,365 1,769 9,735 5,000 - 125,320	2024 Unrestricted funds £ - - - - - - - 7,663 7,663 Incoming £ 39,200 - 8,165 200 11,985 - 600 60,150	2024 Restricted funds £ 5,000 26,000 200 600 5,000 - - 3,200 40,000 Outgoing £ 629 - 16,905 500 12,434 4,000 417 34,885	2024 Total funds £ 5,000 26,000 200 600 5,000 - - 10,863 47,663 Transfers £ (54,686) - 1,000 - - (1,000) - (54,686)	2023 Total funds £ - - - - 5,000 500 2,000 9,262 16,762 Balance c/f £ 5,752 584 78,625 1,469 9,286 - 183 95,899

Fund name Minibus fund

National Phab Projects and Activities Fund

Sports and Training Support Workers' Funds Wade's Charity

Mencap

Purpose of restriction

For the acquisition of new and replacement minibuses. Transfers represent the capitalised cost of a replacement vehicle in the year, which is accounted for as an addition to fixed assets, for the general use of the Towards purchase of a TV for the club

For projects and activities including day trips and residential holidays for members

Towards the costs of sports equipment

Costs of adult support workers, and for general wellbeing activities Grant given towards the purchase of a minibus - £4,000 was repaid and £1,000 transferred to the Projects and Activities Fund by agreement of the funder

To provide a variety of events and activities including art and craft materials and equipment, karaoke machine and ten pin bowling, and to take eight members to the Archive event in Leeds in January 2024.

Prince Philip Centre Phab Club

Notes to the accounts continued

for the year ended 31 March 2024

4 5 6 7	Tangible assets Cost At 1 April 2023 Additions Disposals At 31 March 2024 Depreciation At 1 April 2023 Depn reversed re. disposals Charge for year At 31 March 2024 Net book value At 31 March 2024 At 1 April 2023 Debtors and prepayments Debtors Cash at bank and in hand Cash at bank Creditors and accruals Accruals	£ 128,160 54,686 (28,879) 153,967 104,583 (28,589) 19,494 95,488 58,479 23,577 2024 £ - - 2024 £ 145,241 145,241 2024 £ 840 840 Motor vehicles	Total £ 128,160 54,686 (28,879) 153,967 104,583 (28,589) 19,494 95,488 58,479 23,577 2023 £ 412 412 2023 £ 168,116 168,116 2023 £ - -

8 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Prince Philip Centre Phab Club

Statement of Financial Activities including comparatives for all funds

(including summary income and expenditure account)

for the year ended 31 March 2024

2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 7,663 3,849 Door subscriptions 5,325 4,673 Canteen takings 2,641 1,916 Bingo and raffles 1,175 1,022 Other income 221 - Projects and activities 412 - Vehicle hire 2,023 1,604 Events and excursions 396 882 Interest received 3,695 31 Profit on disposal of vehicle 1,960 - Total income 25,511 13,977 Expenditure Canteen costs 2,027 1,459 Bingo, raffle and entertainment costs 2,044 202 Projects and activities 610 (188) Sports and training - 133 Support workers - - Football expenditure 1,570 - Vehicle running costs 4,967 5,847 Vehicle insurance 5,610 5,841 Depreciation 19,494 7,884 Events and excursions 609 2,264 Advertising and marketing 210 75 Affiliation fees and insurance 214 416 AGM costs 172 117 Postage and stationery 14 196 Rent of premises 1,113 1,113 Website costs 183 180 Independent examination 840 - Sundry expenses 324 305 Repayment of grant - - Total expenditure 40,001 25,844 Net income / (expenditure) (14,490) (11,867) Transfers between funds 54,686 (1,709) Net movement in funds 40,196 (13,576) Fund balances brought forward 66,785 80,361 Fund balances carried forward 106,981 66,785	2024 Restricted funds £ 40,000 - - - - 20,150 - - - - 60,150 - 595 16,586 500 12,434 - 770 - - - - - - - - - - - 4,000 34,885 25,265 (54,686) (29,421) 125,320 95,899	2023 Restricted funds £ 12,913 - - - 23,143 - - 1,733 2,276 40,065 - - 24,953 - 11,836 - - - - - - - - - - - - - - 36,789 3,276 1,709 4,985 120,335 125,320	2024 Total funds £ 47,663 5,325 2,641 1,175 221 20,562 2,023 396 3,695 1,960 85,661 2,027 2,639 17,196 500 12,434 1,570 5,737 5,610 19,494 609 210 214 172 14 1,113 183 840 324 4,000 74,886 10,775 - 10,775 192,105 202,880	2023 Total funds £ 16,762 4,673 1,916 1,022 - 23,143 1,604 882 1,764 2,276 54,042 1,459 202 24,765 133 11,836 - 5,847 5,841 7,884 2,264 75 416 117 196 1,113 180 - 305 - 62,633 (8,591) - (8,591) 200,696 192,105