## Prince Philip Centre Phab Club
Charity number 500883
## Annual Report and Financial Statements
## for the year ended 31 March 2024
Prince Philip Centre Phab Club
Annual Report and Financial Statements for the year ended 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 10|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Prince Philip Centre Phab Club
## Trustees' report for the year ended 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Chairman Secretary Treasurer
Michael Ball Catherine Ann Hart Steven Richardson Helen Royan Alan Bates
Resigned 28 April 2023
## **Charity number**
500883
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
38 Leeds Road Virgin Money Oulton 370 Harrogate Road Leeds Leeds LS26 8JU LS17 6QA
## **Independent examiner**
Alan Dodd FCCA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is governed by a constitution adopted on 3 February 1971 and amended on 13 July 1971, 15 November 1985 and 7 June 2019.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Prince Philip Centre Phab Club
## Trustees' report (continued) for the year ended 31 March 2024
## **Objectives and activities**
## **The charity's objects**
To integrate the social and leisure-time activities of both physically handicapped and able-bodied young people in the interests of social welfare so to develop their physical mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.
## **The charity's main activities**
We are a club for all ages (nine to ninety) bringing together disabled and non-disabled people. Volunteer drivers collect members from their homes in PHAB's own specially designed minibuses. Friday night is PHAB night with a varied programme of activities. We have residential holidays and outings during the year.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the relief of those in need by reason of youth, age, ill-health, disability or other disadvantage.
## **Achievements and performance**
Pleased to report that our Phab Friday club returned stronger and included a varied programme of music, craft and activities for our members.
We experienced a slight drop in attendances and volunteers that have presented some challenges but with our existing volunteers and support staff we have continued to deliver the Phab family experience.
This included taking a group of our member’s to Bendrigg centre for one week where they enjoyed a range of activities. We also had a programme of outings throughout the summer.
As a result of a massive effort of fund raising and generous private and charity donations we raised sufficient to purchase a new minibus that was delivered in December.
## **Financial review**
The net income for the year was £10,775, including net income of £40,196 on unrestricted funds and net expenditure of £29,421 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £48,502.
The trustees have not adopted a formal reserves policy but will consider the need for one in due course.
Approved by the board of trustees on 3/6/2024
Michael Ball (Trustee)
3
## Prince Philip Centre Phab Club
## Independent examiner's report to the trustees of Prince Philip Centre Phab Club
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024, which are set out on pages 5 to 10.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act;
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan Dodd FCCA
3/6/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Prince Philip Centre Phab Club
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
7,663
Door subscriptions
5,325
Canteen takings
2,641
Bingo and raffles
1,175
Other income
221
Projects and activities
412
Vehicle hire
2,023
Events and excursions
396
Interest received
3,695
Profit on disposal of vehicle
1,960
**Total income**
25,511
**Expenditure on:**
Canteen costs
2,027
Bingo, raffle and entertainment costs
2,044
Projects and activities
610
Sports and training
-
Support workers
-
Football expenditure
1,570
Vehicle running costs
4,967
Vehicle insurance
5,610
Depreciation
19,494
Events and excursions
609
Advertising and marketing
210
Affiliation fees and insurance
214
AGM costs
172
Postage and stationery
14
Rent of premises
1,113
Website costs
183
Independent examination
840
Sundry expenses
324
Repayment of grant
-
**Total expenditure**
40,001
**Net income / (expenditure)**
(14,490)
**Transfers between funds**
54,686
**Net movement in funds**
40,196
**Fund balances brought forward**
66,785
**Fund balances carried forward**
(3)
106,981|2024
Restricted
funds
£
40,000
-
-
-
-
20,150
-
-
-
-
60,150
-
595
16,586
500
12,434
-
770
-
-
-
-
-
-
-
-
-
-
-
4,000
34,885
25,265
(54,686)
(29,421)
125,320
95,899|2024
Total
funds
£
47,663
5,325
2,641
1,175
221
20,562
2,023
396
3,695
1,960
85,661
2,027
2,639
17,196
500
12,434
1,570
5,737
5,610
19,494
609
210
214
172
14
1,113
183
840
324
4,000
74,886
10,775
-
10,775
192,105
202,880|2023
Total
funds
£
16,762
4,673
1,916
1,022
-
23,143
1,604
882
1,764
2,276
54,042
1,459
202
24,765
133
11,836
-
5,847
5,841
7,884
2,264
75
416
117
196
1,113
180
-
305
-
62,633
(8,591)
-
(8,591)
200,696
192,105|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Prince Philip Centre Phab Club
## Balance sheet
|as at 31 March 2024
2024
Unrestricted
£
**Fixed assets**
Tangible assets
(4)
58,479
**Total fixed assets**
58,479
**Current assets**
Debtors and prepayments
(5)
-
Cash at bank and in hand
(6)
49,342
**Total current assets**
49,342
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
840
**Total current liabilities**
840
**Net current assets / (liabilities)**
48,502
**Net assets**
106,981
**Funds**
Unrestricted funds
106,981
Restricted funds
-
**Total funds**
106,981|2024
Restricted
£
-
-
-
95,899
95,899
-
-
95,899
95,899
-
95,899
95,899|2024
Total
£
58,479
58,479
-
145,241
145,241
840
840
144,401
202,880
106,981
95,899
202,880|2023
Total
£
23,577
23,577
412
168,116
168,528
-
-
168,528
192,105
66,785
125,320
192,105|
|---|---|---|---|
The financial statements were approved by the board of trustees on 3/6/2024
Michael Ball (Trustee)
6
## Prince Philip Centre Phab Club
## Notes to the accounts
for the year ended 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a reducing balance basis over their expected useful economic lives as follows: Motor vehicles: 25% pa
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Prince Philip Centre Phab Club
## Notes to the accounts continued
## for the year ended 31 March 2024
|**2 Grants and donations**
Bernard Sunley Foundation
Clothworkers Foundation
Leeds City Council
Mencap
Wade's Charity
Shepherd Charitable Trust
Sir George Martin Trust
Other donations
**3 Restricted funds**
Minibus fund
National Phab
Projects and Activities Fund
Sports and Training
Support Workers' Funds
Wade's Charity
Mencap|Balance b/f
£
21,867
584
86,365
1,769
9,735
5,000
-
125,320|2024
Unrestricted
funds
£
-
-
-
-
-
-
-
7,663
7,663
Incoming
£
39,200
-
8,165
200
11,985
-
600
60,150|2024
Restricted
funds
£
5,000
26,000
200
600
5,000
-
-
3,200
40,000
Outgoing
£
629
-
16,905
500
12,434
4,000
417
34,885|2024
Total
funds
£
5,000
26,000
200
600
5,000
-
-
10,863
47,663
Transfers
£
(54,686)
-
1,000
-
-
(1,000)
-
(54,686)|2023
Total
funds
£
-
-
-
-
5,000
500
2,000
9,262
16,762
Balance c/f
£
5,752
584
78,625
1,469
9,286
-
183
95,899|
|---|---|---|---|---|---|
**Fund name** Minibus fund
National Phab Projects and Activities Fund
Sports and Training Support Workers' Funds Wade's Charity
Mencap
## **Purpose of restriction**
For the acquisition of new and replacement minibuses. Transfers represent the capitalised cost of a replacement vehicle in the year, which is accounted for as an addition to fixed assets, for the general use of the Towards purchase of a TV for the club
For projects and activities including day trips and residential holidays for members
Towards the costs of sports equipment
Costs of adult support workers, and for general wellbeing activities Grant given towards the purchase of a minibus - £4,000 was repaid and £1,000 transferred to the Projects and Activities Fund by agreement of the funder
To provide a variety of events and activities including art and craft materials and equipment, karaoke machine and ten pin bowling, and to take eight members to the Archive event in Leeds in January 2024.
8
## Prince Philip Centre Phab Club
## Notes to the accounts continued
## for the year ended 31 March 2024
|**4 **
**5 **
**6 **
**7 **|**Tangible assets**
**Cost**
At 1 April 2023
Additions
Disposals
At 31 March 2024
**Depreciation**
At 1 April 2023
Depn reversed re. disposals
Charge for year
At 31 March 2024
**Net book value**
At 31 March 2024
At 1 April 2023
**Debtors and prepayments**
Debtors
**Cash at bank and in hand**
Cash at bank
**Creditors and accruals**
Accruals|£
128,160
54,686
(28,879)
153,967
104,583
(28,589)
19,494
95,488
58,479
23,577
2024
£
-
-
2024
£
145,241
145,241
2024
£
840
840
Motor
vehicles|Total
£
128,160
54,686
(28,879)
153,967
104,583
(28,589)
19,494
95,488
58,479
23,577
2023
£
412
412
2023
£
168,116
168,116
2023
£
-
-|
|---|---|---|---|
## **8 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
9
## Prince Philip Centre Phab Club
## Statement of Financial Activities including comparatives for all funds
## (including summary income and expenditure account)
## for the year ended 31 March 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
7,663
3,849
Door subscriptions
5,325
4,673
Canteen takings
2,641
1,916
Bingo and raffles
1,175
1,022
Other income
221
-
Projects and activities
412
-
Vehicle hire
2,023
1,604
Events and excursions
396
882
Interest received
3,695
31
Profit on disposal of vehicle
1,960
-
**Total income**
25,511
13,977
**Expenditure**
Canteen costs
2,027
1,459
Bingo, raffle and entertainment costs
2,044
202
Projects and activities
610
(188)
Sports and training
-
133
Support workers
-
-
Football expenditure
1,570
-
Vehicle running costs
4,967
5,847
Vehicle insurance
5,610
5,841
Depreciation
19,494
7,884
Events and excursions
609
2,264
Advertising and marketing
210
75
Affiliation fees and insurance
214
416
AGM costs
172
117
Postage and stationery
14
196
Rent of premises
1,113
1,113
Website costs
183
180
Independent examination
840
-
Sundry expenses
324
305
Repayment of grant
-
-
**Total expenditure**
40,001
25,844
**Net income / (expenditure)**
(14,490)
(11,867)
**Transfers between funds**
54,686
(1,709)
**Net movement in funds**
40,196
(13,576)
**Fund balances brought forward**
66,785
80,361
**Fund balances carried forward**
106,981
66,785|2024
Restricted
funds
£
40,000
-
-
-
-
20,150
-
-
-
-
60,150
-
595
16,586
500
12,434
-
770
-
-
-
-
-
-
-
-
-
-
-
4,000
34,885
25,265
(54,686)
(29,421)
125,320
95,899|2023
Restricted
funds
£
12,913
-
-
-
23,143
-
-
1,733
2,276
40,065
-
-
24,953
-
11,836
-
-
-
-
-
-
-
-
-
-
-
-
-
-
36,789
3,276
1,709
4,985
120,335
125,320|2024
Total
funds
£
47,663
5,325
2,641
1,175
221
20,562
2,023
396
3,695
1,960
85,661
2,027
2,639
17,196
500
12,434
1,570
5,737
5,610
19,494
609
210
214
172
14
1,113
183
840
324
4,000
74,886
10,775
-
10,775
192,105
202,880|2023
Total
funds
£
16,762
4,673
1,916
1,022
-
23,143
1,604
882
1,764
2,276
54,042
1,459
202
24,765
133
11,836
-
5,847
5,841
7,884
2,264
75
416
117
196
1,113
180
-
305
-
62,633
(8,591)
-
(8,591)
200,696
192,105|
|---|---|---|---|---|
10