2021-03-31-accounts - Queensferry War Memorial Institute

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Trustees’ Annual Report for the period

From April 1[st] 2020 Period start date To March 31[st] 2021 Period end date

Charity name: Queensferry War Memorial Institute

Charity registration number: 500659

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 To maintain the institute as a
of the charity as set out community asset and preserve the
in its governing grade 2 listed building for the benefit
document of all of the community.
Summary of the main Para 1.17 and The War Memorial Institute is a
1.19
activities in relation to community facility and venue. It is
those purposes for the used as a venue on a regular basis by
public benefit, in a wide range of groups, weight
particular, the activities, watcher, slimming world, Deeside
projects or services slimmer’s, dog training, yoga, exercise
identified in the classes, AA meetings, RSPCA surgeries.
accounts. Periodically it is used as a polling
station , MP and SM surgeries and for
private functions.
Statement confirming Para 1.18 The Institute conforms to all Charity
whether the trustees Commission guidance
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
The Institute is indebted to the small
Contribution made by Para 1.38 group of volunteers who support its
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volunteers upkeep
Other
Achievements and Performance
SORP reference
The Institute performs an important
community role by providing a low cost
venue for groups and classes.
Summary of the main
Para 1.20
achievements of the Maintains a grade 2 listed building as
charity, identifying the an asset of historical importance to
difference the charity’s Queensferry
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
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Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 As a community venue the main
financial position at the revenue is through hall hire but this
end of the period has been significantly reduced during
the last financial year through covid
restrictions , however grants to offset
this deficit were received and the
Institute’s accounts are in a positive
net balance with an income of £27840
set against expenditure of £8583 for
the 2020/21 financial year. With bank
reserves the Institute’s balance is at a
healthy £39792.
Statement explaining the Para 1.22 Reserves are held for three main
policy for holding reasons.
reserves stating why they 1- The maintain the smooth and
are held continued running of the
Institute over extended periods
given the unpredictability of
reliance on hire fees.
2- To provide funds for ongoing
maintenance projects and
upgrading facilities
3- To provide an amount of money
that could provide at least
matched funding for major
restoration projects such as roof
replacement / renovation.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 An aging committee / trustees profile
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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The institute does not raise funds from
the general public directly. All income
The charity’s principal is from hall hire or grants. Occasionally
sources of funds Para 1.47 donations are made from individuals.
(including any
fundraising)
The Institute has a ‘ring fenced’
savings account for anticipated major
Investment policy and roof repairs.
objectives including any Para 1.46
social investment policy
adopted
A significant decline in the use of the
building resulting in a major fall of
Para 1.46
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A description of the income.
principal risks facing the Failure of the building’s infrastructure.
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Trust deed?
document
(trust deed, royal
charter)
How is the charity Para 1.25 Constitution set up with the Charity
constituted? Commission in 1986 when charity
(e.g unincorporated status was granted
association, CIO)
Trustee selection Para 1.25 All user groups can be represented on
methods including details the trustees as per constitution.
of any constitutional Community trustees are actively
provisions e.g. election to sought
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity is a member of Flintshire
Local Voluntary Council
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Queensferry War Memorial Institute
Other name the charity
uses
Registered charity 500659
number
Charity’s principal Chester Road West
address Queensferry
Deeside
Flintshire
CH5 1SA
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 G.Rudall Chair/secretary
2 S.Hedges Treasurer
3 S.Wynn
4 E.Lomas
5 D.Dawson
6 J.Dodd
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole
year
N/A
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Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Rudall Full name(s) Geoffrey Position (eg Chair Secretary, Chair, etc)

Date 12/12/2021

QUEENSFERRY WAR MEMORIAL INSTITUTE Receipts and Payments Account For the Year Ended 31[st] March 2021 Statement of Financial Services

QUEENSFERRY WAR MEMORIAL INSTITUTE

Financial Statements For the Year Ended 31st March 2021

Charity Number 500659

QUEENSFERRY WAR MEMORIAL INSTITUTE

Index To The Financial Statements

For the Year Ended 31st March 2021

	Page
Charity Information		2
Trustees’ Report	3
Independent Examiner's Report		4
Receipts and Payments	5
Notes to the Financial Statements		6

QUEENSFERRY WAR MEMORIAL INSTITUTE

For the Year Ended 31st March 2021

CHARITY INFORMATION

TRUSTEES

SHARON HEDGES TREASURER GEOFFREY RUDALL CHAIR ERIC LOMAS SANDRA WYNN

CHARITY NUMBER 500659

BANKERS

Lloyds High Street Mold

CONTACT INFORMATION MR G.RUDALL (chair)

134 GLADSTONE WAY

HAWARDEN DEESIDE CH5 3HF

QUEENSFERRY WAR MEMORIAL INSTITUTE

Trustees’ Report

The Trustees present their annual report with the accounts of the charity for the Year Ended 31st March 2021.

THE OBJECTS OF THE CHARITY

The objects of QUEENSFERRY WAR MEMORIAL INSTITUTE (hereinafter referred to as QWMI) are:

THE PROVISION AND MAINTENANCE OF A VILLAGE HALL FOR THE USE OF THE INHABITANTS OF QUEENSFERRY WITHOUT DISTINCTION OF POLITICAL, RELIGIOUS OR OTHER OPINIONS, INCLUDING USE FOR MEETINGS, LECTURES AND CLASSES, AND FOR OTHER FORMS OF RECREATION AND LEISURE-TIME OCCUPATION, WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS.

In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.

GOVERNANCE AND MANAGEMENT STRUCTURE

The Governing Document for QWMI is

Based on a Conveyance of 1924 and a SCHEME OF 14 JULY 1986

Trustees are appointed by the members, on a rolling programme, to serve for at least one year but may be re-elected or re-appointed.

The administrative work of the QWMI is carried out by the executive committee. Meetings are normally held four times a year at the village hall offices and at the Annual General meeting. They aim to make decisions together. Dates and times of these meetings are published.

ACHIEVEMENTS AND PERFORMANCE IN THE YEAR

QUEENSFERRY WAR MEMORIAL INSTITUTE continues to be a popular venue for groups and activities.

However, this year we were impacted by the Coronavirus pandemic and subsequent regulations that forced closure for many months. Although we did secure national funding that enabled us to cover the overheads whilst closed.

PLANS FOR FUTURE PERIODS

We were able to reopen in 2021 and although we have lost some prior customers regular users have returned and we will continue to offer the Institute for charitable activities and hire on a reasonable basis. The Committee aims to ensure the upkeep of the grade 2 listed building as both a venue for community activities and as a building of historical importance.

QWMI will endeavour to increase the involvement of Queensferry residents in activities and in involvement in the running of the organisation itself.

FINANCIAL REVIEW

QWMI’s policy on reserves is to hold sufficient resources to continue the charitable activities of the QWMI should income and fundraising activities fall short. Any surplus funds which are not likely to be needed to pay for activities are placed on deposit to earn interest.

Furthermore there is an ever increasing need for us to ensure that those to whom we direct our resources are the most suitable recipient and that we continue our prudent management of outgoings.

We need to increase these unrestricted funds in order to meet any unforeseen expenditure that may occur, for example equipment repairs/replacement and structural renovation of the ageing building. Designated funds for such building repairs are held in our deposit account.

Approved by the Trustees at the AGM on November 29[th] 2021

Signed on its behalf Mr G Ruddall

Independent Examiner's report to the Trustees of QUEENSFERRY WAR MEMORIAL INSTITUTE

I report on the accounts for the Charity for the year ended 31st March 2021, which are set out on pages 5 to 6.

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met ; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed : Shaun Darlington Payroll. Accounts, Examination Services

QUEENSFERRY WAR MEMORIAL INSTITUTE Receipts and Payments Account For the Year Ended 31[st] March 2021 Statement of Financial Services

QUEENSFERRY WAR MEMORIAL INSTITUTE

Notes forming part of the Financial Statements for the Year Ended 31st March 2021

1 ACCOUNTING POLICIES

Basis of Accounting

The Financial Statements have been prepared in accordance with the guidelines of the Charity Commission on a receipts and payments basis.

2 FUNDS

Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Unrestricted Funds

The Trustees have resolved that the financial reserves of the Charity should be reviewed on a regular basis and that adequate provision is made for unforeseen expenses whilst also being minded that reserves should not be held without valid reason.