Trustees’ Annual Report for the period
From 1[st] Sept 2023 To 31[st] Aug 2024
Charity name: Southwell Choral Society
Charity registration number: 500239
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the Society are to advance, improve, develop and maintain the Society members’ and the public education in, and appreciation of, the art and science of music, in all its aspects, by any means that the trustees see fit, including through the presentation of public concerts and recitals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Society successfully presented three concerts in The Minster this year: Verdi’s Requiem (jointly with Burton Joyce and Ryton Choral Societies), Haydn’s Creation and a Summer Serenade. Two concerts turned a profit and one a loss, with the net loss being manageable. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have paid due regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Society awards the David McIntosh Award and the Peggy and John Oldham Bursary, £500 each, to promote the careers of young, local musicians. The Society also offers a Nicholas Thorpe Composition Award of £650 each year. These awards are decided by sub committees. |
| Policy on social investment including program related investment |
Para 1.38 | |
| All Officers and Trustees are volunteers and volunteer members assist with |
| Contribution made by volunteers |
Para 1.38 | refreshments at singing days and setting up rehearsal facilities. The local Rotary Club volunteer their services front of house for concerts. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The significant increase in revenue from Members’ subscriptions is testament to the quality of performances and rehearsals over the year. The Society has also stretched itself in engaging higher quality soloists and musicians at higher costs, without threatening the viability of its finances. In particular, the Verdi Concert was a sell-out. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Receipts up 28% to £45,888 - Mostly through increased subscriptions and ticket sales Payments up 60% to £44,307 - Mostly through increased payments to musicians, soloists & vergers Surplus £1,581 Closing Fund Balance £65,953 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Society maintains a reserve of £30,000 to cover a 10-month performance period in a typical year plus one large project. Funds are held to: - cover setbacks in funding or cash flow prior to a concert - reduce the impact of risks beyond its control (concert planning involves significant expenditure in advance of securing funding for the event) - build up funds for a future large project Reserves are held in the interest-bearing Business Reserve Account |
|---|---|---|
| Amount of reserves held | Para 1.22 | £51,800 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Main source of funds is from membership subscriptions, Friends’ subscriptions and ticket sales, with additional funds from legacies, ad-hoc fundraising and sponsorship. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Each event staged carries a risk of performance costs not being covered by ticket sales We are dependent on the availability of Southwell Minster as our venue for both performances and rehearsals. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
The Society and its property shall be managed and administered by a committee comprising the officers and other members elected in accordance with this constitution. The officers and other members of the committee shall be the trustees of the Society. |
||
|---|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution Document 2019 |
|---|---|---|
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Community Choir |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The number of committee members shall be not less than 7 and not more than 12 members or Friends. The committee members shall be elected by and from the Society’s members at the Annual General Meeting. Committee members shall serve for one year and be eligible for re-election for up to a maximum of five years’ service. Officers may be re-elected to serve a maximum of three years in any one post, as part of their five years’ service. The committee may appoint any person who is willing to act as a member of the committee. They may also appoint committee members to act as officers. Any committee member or officer so appointed shall then stand for election by members at the next Annual General Meeting. The committee may appoint one of the committee members (who may be an office holder) to act as vice-chair. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Southwell Choral Society |
|---|---|
| Other name the charity uses | NA |
| Registered charitynumber | 500239 |
| Charity’s principal address | 9 Caudwell Close, Southwell Notts. NG25 0DF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jane Gamble | Chair | |||
| Simon Smith | Treasurer | |||
| Val Littledyke | Booking Secretary | |||
| David Wathen | Concert Secretary | |||
| Geoff Littledyke | DeputyChair | |||
| Annette Durrand | Friends Secretary | |||
| Pam Brewerton | Minutes Secretary | |||
| Carol Fitzgerald | Social Secretary | |||
| Neil Parrott | Membership Secretary | |||
| Anabel Capon | ||||
| Zoe Brown |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Designated Fund |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
The Nicholas Thorpe Composition Award Fund Fund is used to provide awards for composition, annual winner being decided by a sub-committee of The Society |
Details of arrangements for Fund is accounted as a separate item in the Society’s safe custody and accounts and held in The Society’s Business Reserve segregation of such assets Account from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Mrs P Brewerton Full name(s) Mrs J Gamble Position (eg Secretary, Chair Secretary Chair, etc)
Date
Southwell Choral Society
Annual Accounts
2023-24
Charity Number: 500239
Page 1 of 4
Southwell Choral Society
Receipts & Payments Account for year ended 31 Aug 2024
| 2023-24 | ||||
|---|---|---|---|---|
| Restricte d Funds |
General Funds |
Total | ||
| Receipts | £ | £ | £ | |
| Subscriptions - Choir | - | 18,510 | 18,510 | |
| Ticket & programme sales | - | 13,232 | 13,232 | |
| Donations & sponsorship | - | 4,118 | 4,118 | |
| Gift aid | - | 3,315 | 3,315 | |
| Advertising income | - | 1,800 | 1,800 | |
| Music sale/hire | - | 539 | 539 | |
| Subscriptions - Friends | - | 600 | 600 | |
| Miscellaneous income | - | 3,100 | 3,100 | |
| Interest income | 20 | 654 | 674 | |
| Rehearsal days & singing events |
- | - | - | |
| Fund raising income | - | - | - | |
| TOTAL RECEIPTS | 20 | 45,868 | 45,888 | |
| Payments | ||||
| Musicians | - | 13,485 | 13,485 | |
| Fees | - | 9,400 | 9,400 | |
| Minster hire | - | 8,975 | 8,975 | |
| Soloists | - | 3,368 | 3,368 | |
| Vergers | - | 2,221 | 2,221 | |
| Printing | - | 1,688 | 1,688 | |
| Music hire & purchase | - | 822 | 822 | |
| Insurance & 'Making Music' | sub. |
- | 675 | 675 |
| Lighting | - | 600 | 600 | |
| Bursary award | - | 558 | 558 | |
| Advertising | - | 312 | 312 | |
| Performing rights fees | - | 272 | 272 | |
| Practice room hire | - | 169 | 169 | |
| Rehearsal days & singing events |
- | 150 | 150 | |
| Transfer to Bingham District Choral Society |
- | - | - | |
| Misc. expenses | - | 1,613 | 1,613 | |
| **TOTAL PAYMENTS ** | - | 44,307 | 44,307 | |
| Transfers between funds | - | - | - | |
| FUND SURPLUS/(DEFICIT) FOR YEAR | 20 | 1,561 | 1,581 | |
| Opening Fund Balances at | 1st September 202 | 4,287 | 60,085 | 64,371 |
| Closing Fund Balance at 31st August 202 | 4,307 | 61,646 | 65,953 |
Page 2 of 4
Southwell Choral Society
Statement of Assets and Liabilities at 31 Aug 2024
| Assets: NatWest Current a/c NatWest Business Reserve a/c Scottish Widows A/c Virgin Charity Account Cash in hand Represented by: General Fund Designated Fund - D McIntosh Bursary The Nick Thorpe Composition Award Fund Signed on behalf of the Board by: |
2023-24 |
|---|---|
| Total £ £ £ - 13,662 13,662 4,307 47,523 51,830 - - - - - - - 462 462 Restricte d Funds General Funds |
|
| 4,307 61,646 65,953 | |
- 61,646 61,646 - - - 4,307 - 4,307 |
|
| 4,307 61,646 65,953 | |
………………………………………………………………............................... Date
Page 3 of 4
NOTE 1: ACCOUNTING POLICIES
The Society's accounts have been prepared on a receipts and payments ba Restricted funds are funds donated to the charity subject to restrictions as They comprise the Nick Thorpe Composition Award Fund.
Designated funds are those general funds of the charity which have been s by the trustees for a particular purpose.
NOTE 2: ANALYSIS OF CONCERT SURPLUS/DEFICITS
| Receipts Ticket & programme sales Miscellaneous income Donations & Sponsorship Advertising income Sale & hire of music Total income Payments Orchestra/Instrumentalists Soloists Other printing Music purchase/hire Lighting Ticket printing Advertising Practice room hire Vergers Misc. Expenses Total expenditure Surplus/(Defcit) |
2023-24 |
|---|---|
| Haydn £ £ £ 5,958 - 7,27 - - 1,91 - 575 940 - 86 392 - 10 Summer Serenade Ver Requie |
|
| 7,290 575 10,16 | |
| £ £ £ 9,000 160 3,90 1,507 - 1,71 382 59 49 492 134 300 - 30 110 92 102 - 6 - - 11 - - 8 19 - 8 |
|
| 11,912 445 6,75 | |
| (4,622) 130 3,4 |
The above analysis excludes any income or expenditure arising on these conce
Page 4 of 4
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name Southwell Choral Society
On accounts for the year ended
31 August 2024
Charity no.
500239
Set out on pages
2-4
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023 .
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
4 Oct 2024
Name:
1
Oct 2018
IER
David Phillips
Relevant professional qualification(s) or body (if any):
Retired member of the ICAEW.
Address:
3 Manor Fields
Halam
Newark NG22 8DU
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None
2
Oct 2018
IER