## **Trustees’ Annual Report for the period**
**From 1[st] Sept 2023 To 31[st] Aug 2024**
## **Charity name: Southwell Choral Society**
## **Charity registration number: 500239**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the Society are to advance,
improve, develop and maintain the Society
members’ and the public education in, and
appreciation of, the art and science of
music, in all its aspects, by any means that
the trustees see fit, including through the
presentation of public concerts and recitals.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Society successfully presented three
concerts in The Minster this year: Verdi’s
Requiem (jointly with Burton Joyce and
Ryton Choral Societies), Haydn’s Creation
and a Summer Serenade. Two concerts
turned a profit and one a loss, with the net
loss being manageable.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have paid due regard to the
guidance issued by the Charity
Commission on public benefit|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The Society awards the David McIntosh
Award and the Peggy and John Oldham
Bursary, £500 each, to promote the careers
of young, local musicians.
The Society also offers a Nicholas Thorpe
Composition Award of £650 each year.
These awards are decided by sub
committees.|
|Policy on social investment
including program related
investment|Para 1.38||
|||All Officers and Trustees are volunteers
and volunteer members assist with|
|Contribution made by
volunteers|Para 1.38|refreshments at singing days and setting
up rehearsal facilities. The local Rotary
Club volunteer their services front of house
for concerts.|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The significant increase in revenue from
Members’ subscriptions is testament to the
quality of performances and rehearsals over
the year.
The Society has also stretched itself in
engaging higher quality soloists and
musicians at higher costs, without
threatening the viability of its finances. In
particular, the Verdi Concert was a sell-out.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Receipts up 28% to £45,888
-
Mostly through increased
subscriptions and ticket sales
Payments up 60% to £44,307
-
Mostly through increased payments
to musicians, soloists & vergers
Surplus £1,581
Closing Fund Balance £65,953|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Society maintains a reserve of £30,000
to cover a 10-month performance period in
a typical year plus one large project. Funds
are held to:
- cover setbacks in funding or cash flow
prior to a concert
- reduce the impact of risks beyond its
control (concert planning involves
significant expenditure in advance of
securing funding for the event)
- build up funds for a future large project
Reserves are held in the interest-bearing
Business Reserve Account|
|---|---|---|
|Amount of reserves held|Para 1.22|£51,800|
|Reasons for holding zero
reserves|Para 1.22|**NA**|
|Details of fund materially in
deficit|Para 1.24|**NA**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**NA**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Main source of funds is from membership
subscriptions, Friends’ subscriptions and
ticket sales, with additional funds from
legacies, ad-hoc fundraising and
sponsorship.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Each event staged carries a risk of
performance costs not being covered by
ticket sales
We are dependent on the availability of
Southwell Minster as our venue for both
performances and rehearsals.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||The Society and its property shall be
managed and administered by a
committee comprising the officers and
other members elected in accordance
with this constitution. The officers and
other members of the committee shall
be the trustees of the Society.||
|---|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution Document 2019**|
|---|---|---|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Community Choir**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The number of committee members shall
be not less than 7 and not more than 12
members or Friends.
The committee members shall be elected
by and from the Society’s members at the
Annual General Meeting. Committee
members shall serve for one year and be
eligible for re-election for up to a maximum
of five years’ service. Officers may be
re-elected to serve a maximum of three
years in any one post, as part of their five
years’ service.
The committee may appoint any person
who is willing to act as a member of the
committee. They may also appoint
committee members to act as officers. Any
committee member or officer so appointed
shall then stand for election by members
at the next Annual General Meeting.
The committee may appoint one of the
committee members (who may be an office
holder) to act as vice-chair.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Southwell Choral Society|
|---|---|
|Other name the charity uses|NA|
|Registered charitynumber|500239|
|Charity’s principal address|9 Caudwell Close,
Southwell
Notts.
NG25 0DF|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Jane Gamble|Chair|||
||Simon Smith|Treasurer|||
||Val Littledyke|Booking Secretary|||
||David Wathen|Concert Secretary|||
||Geoff Littledyke|DeputyChair|||
||Annette Durrand|Friends Secretary|||
||Pam Brewerton|Minutes Secretary|||
||Carol Fitzgerald|Social Secretary|||
||Neil Parrott|Membership Secretary|||
||Anabel Capon||||
||Zoe Brown||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|Designated Fund|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|The Nicholas Thorpe Composition Award Fund
Fund is used to provide awards for composition, annual
winner being decided by a sub-committee of The Society|
Details of arrangements for Fund is accounted as a separate item in the Society’s safe custody and accounts and held in The Society’s Business Reserve segregation of such assets Account from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Mrs P Brewerton **Full name(s)** Mrs J Gamble **Position (eg Secretary,** Chair Secretary **Chair, etc)**
Date
## **Southwell Choral Society**
## **Annual Accounts**
## **2023-24**
Charity Number: 500239
Page **1** of **4**
## **Southwell Choral Society**
## **Receipts & Payments Account for year ended 31 Aug 2024**
||||**2023-24**||
|---|---|---|---|---|
||**Restricte**
**d Funds**||**General**
**Funds**|**Total**|
|**Receipts**||**£**|**£**|**£**|
|Subscriptions - Choir||-|18,510|18,510|
|Ticket & programme sales||-|13,232|13,232|
|Donations & sponsorship||-|4,118|4,118|
|Gift aid||-|3,315|3,315|
|Advertising income||-|1,800|1,800|
|Music sale/hire||-|539|539|
|Subscriptions - Friends||-|600|600|
|Miscellaneous income||-|3,100|3,100|
|Interest income||20|654|674|
|Rehearsal days & singing events
||-|-|-|
|Fund raising income||**-**|-|-|
||**TOTAL RECEIPTS**|**20**|**45,868**|**45,888**|
|**Payments**|||||
|Musicians||**-**|13,485|13,485|
|Fees||**-**|9,400|9,400|
|Minster hire||-|8,975|8,975|
|Soloists||**-**|3,368|3,368|
|Vergers||-|2,221|2,221|
|Printing||**-**|1,688|1,688|
|Music hire & purchase||**-**|822|822|
|Insurance & 'Making Music'|sub.
|**-**|675|675|
|Lighting||-|600|600|
|Bursary award||**-**|558|558|
|Advertising||-|312|312|
|Performing rights fees||**-**|272|272|
|Practice room hire||**-**|169|169|
|Rehearsal days & singing events
||**-**|150|150|
|Transfer to Bingham District Choral Society
||-|-|-|
|Misc. expenses||-|1,613|1,613|
||**TOTAL PAYMENTS **|**-**|**44,307**|**44,307**|
|Transfers between funds||-|-|-|
|**FUND SURPLUS/(DEFICIT) FOR YEAR**||**20**|**1,561**|**1,581**|
|Opening Fund Balances at|1st September 202|4,287|60,085|64,371|
|**Closing Fund Balance at 31st August 202**||**4,307**|**61,646**|**65,953**|
Page **2** of **4**
## **Southwell Choral Society**
## **Statement of Assets and Liabilities at 31 Aug 2024**
|**Assets:**
NatWest Current a/c
NatWest Business Reserve a/c
Scottish Widows A/c
Virgin Charity Account
Cash in hand
**Represented by:**
General Fund
Designated Fund - D McIntosh Bursary
The Nick Thorpe Composition Award Fund
Signed on behalf of the Board by:|**2023-24**|
|---|---|
||**Total**
£
£
£
- 13,662 13,662
4,307
47,523 51,830
- - -
- - -
- 462 462
**Restricte**
**d Funds**
**General**
**Funds**|
||**4,307 61,646 65,953**|
||
- 61,646 61,646
- - -
4,307 - 4,307|
||**4,307 61,646 65,953**|
|||
………………………………………………………………............................... Date
Page **3** of **4**
## **NOTE 1: ACCOUNTING POLICIES**
The Society's accounts have been prepared on a receipts and payments ba Restricted funds are funds donated to the charity subject to restrictions as They comprise the Nick Thorpe Composition Award Fund.
Designated funds are those general funds of the charity which have been s by the trustees for a particular purpose.
## **NOTE 2: ANALYSIS OF CONCERT SURPLUS/DEFICITS**
|**Receipts**
Ticket & programme sales
Miscellaneous income
Donations & Sponsorship
Advertising income
Sale & hire of music
**Total income**
**Payments**
Orchestra/Instrumentalists
Soloists
Other printing
Music purchase/hire
Lighting
Ticket printing
Advertising
Practice room hire
Vergers
Misc. Expenses
**Total expenditure**
**Surplus/(Defcit)**|**2023-24**|
|---|---|
||**Haydn**
£
£
£
5,958 - 7,27
- - 1,91
- 575
940 - 86
392 - 10
**Summer**
**Serenade**
**Ver**
**Requie**|
||**7,290 575 10,16**|
||£
£
£
9,000 160 3,90
1,507 - 1,71
382 59 49
492 134
300 - 30
110 92
102 - 6
- - 11
- - 8
19 - 8|
||**11,912 445 6,75**|
|||
||**(4,622)**
**130**
**3,4**|
The above analysis excludes any income or expenditure arising on these conce
Page **4** of **4**
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/ members of**
Charity Name **Southwell Choral Society**
**On accounts for the year ended**
31 August 2024
**Charity no.**
500239
**Set out on pages**
2-4
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2023** .
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:**
**Date:**
4 Oct 2024
**Name:**
1
**Oct 2018**
**IER**
David Phillips
## **Relevant professional qualification(s) or body (if any):**
Retired member of the ICAEW.
**Address:**
3 Manor Fields
Halam
Newark NG22 8DU
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
## **Give here brief details of any items that the examiner wishes to disclose** .
None
2
**Oct 2018**
**IER**