2025-05-31-accounts - Henllys Village Hall

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Trustees' Annual Report for the period

Period start date Period end date Day Year Day Month Year From 1 June 2024 To 31 May 2025

Section A Reference and administration details

Charity name

Henllys Village Hall

Other names charity is known by Registered charity number (if any) 500183 Charity's principal address


Henllys Village Hall
Henllys Village Road
Henllys, Cwmbran
Postcode	NP44 6JZ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Ron Burnett	Chair	Henllys CommunityCouncil
Elizabeth Kerl	Vice Chair	Cwmbran MinistryArea
Valerie Waters	Secretary
Dennis Henson	Treasurer
Malcolm Pressley
Hywel Davies
Howard Fortescue
Ken Smith
KellyElkins

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

A Charity Commission Scheme dated 27 July 2009 Type of governing document (eg. trust deed, constitution) There is no membership; the charity is managed by a committee of 12 How the charity is constituted trustees (eg. trust, association, company)

10 trustees are elected at the AGM from those present and eligible to vote Trustee selection methods (inhabitants of the area of benefit of 18 years and upward) (eg. appointed by, elected by) One trustee is nominated by the Cwmbran Ministry Area and One trustee is nominated by Henllys Community Council

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

All trustees give their time voluntarily and receive no remuneration or other benefits.

policies and procedures All new trustees are given a Members Information File which contains adopted for the induction and guidance and information, including a copy of the scheme. training of trustees;
Trustees have agreed H&S checks which are carried out on a regular
• the charity’s organisational basis; appropriate insurance cover is secured; incident/accident records structure and any wider are maintained. network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the charity is the provision and maintenance of a village hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions, including use for:

(a) Meetings, lectures and classes and
(b) other forms of recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants.

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In line with the Charity Commission’s guidance on public benefit the trustees have worked hard through the year to provide and maintain a safe, attractive and sustainable village hall for the community.

Trustees reviewed the impact the village hall has on the local environment. New initiatives were introduced to reduce waste generated by users of the village hall.

To save energy and reduce the CO2 impact of the hall we have taken the following actions:

Summary of the main activities undertaken for the The lighting both inside and outside the hall has been changed to LED public benefit in relation to panels. these objects (include within this section the statutory We have also introduced the HIVE heating application in order to monitor declaration that trustees have the use of energy and have better control of the heating in the hall. had regard to the guidance issued by the Charity Henllys village hall has provided a venue for numerous community Commission on public support groups such as youth clubs, ballet classes, NHS quit smoking benefit) group, various training sessions such as CPR, and local historical event

We have also introduced the HIVE heating application in order to monitor the use of energy and have better control of the heating in the hall.

Henllys village hall has provided a venue for numerous community support groups such as youth clubs, ballet classes, NHS quit smoking group, various training sessions such as CPR, and local historical event about the development of the area through farming and local industry.

Additional details of objectives and activities (Optional information)

Henllys village hall does not make grant payments.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The village hall is a successful focus of the village offering an everwidening range of classes and events for the community. There is an annual Remembrance Day service and Christmas Carol service held in the village hall.

The village hall has helped tackle loneliness in the vicinity with a regular coffee morning group. The village hall also supports the annual village fete which is increasing in popularity each year.

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Section E Financial review

The policy of the committee is to retain unrestricted funds not committed Brief statement of the or invested (the free reserves) to cover any significant unforeseen charity’s policy on reserves changes in the levels of its regular income or expenditure. The amount of these free reserves should equate to no more than approximately 6 months of the normal expenditure of the charity

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Valerie Ann Waters	Ron Burnett
	Secretary	Chairman
	25 March 2026 25 March 2026
	25 March 2026

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Henllys Village Hall

Period Reporting: 01st June 2024 - 31st May 2025

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Charity Reg: 500183
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Opening Balance at Bank on 01st June 2024: Lloyds Bank (Current & Saving) £ 18,025.06 Income £ 37,130.83 Bank Interest £ 245.84 Donations £ 5,091.00 Generated Income: £ 6,540 Room Hire £ 24,211.47 Fundraising Activities £ 30.00 FIT £ 1,012.52 Expenditure £ 30,776.88 Building Costs £ 26,368.65 Professional Fees £ F Fundraising Costs £ 58.57 Licenses £ 685.80 Administraion & Other £ 56.98 Hall Supervisor £ 3,606.88 Closing Balance at Bank on 31st May 2025: Lloyds Bank (Current & Saving) £ 18,025.06 Net Income £ 6,353.95

| have examined the accounts of Henllys Village Hall, including the books and supporting documentation, for the financial year ending 31st May 2025. In my opinion, the Income and Expenditure Account for that period provides a true and fair view of the financial affairs of Henllys Village Hall.

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Verified By:
Name & Signature: Aeryn Reed
Position: Finance & Premises Officer
Orgnisation: Torfaen Voluntary Alliance
pe as Date: Monday, 12th January 2026
oLongrnook) alol2e .
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Henllys Village Hall

Period Reporting: 01st June 2024 - 31st May 2025

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Charity Reg: 500183
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