## **Trustees' Annual Report for the period** Period start date Period end date Day Year Day Month Year **From** 1 June 2024 **To** 31 May 2025 ## Section A Reference and administration details **Charity name** Henllys Village Hall **Other names charity is known by Registered charity number (if any)** 500183 **Charity's principal address** ||| |---|---| |
Henllys Village Hall|| |Henllys Village Road|| |Henllys, Cwmbran|| |**Postcode**|**NP44 6JZ**| **Names of the charity trustees who manage the charity** |1
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19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ron Burnett|Chair||Henllys CommunityCouncil| ||Elizabeth Kerl|Vice Chair||Cwmbran MinistryArea| ||Valerie Waters|Secretary||| ||Dennis Henson|Treasurer||| ||Malcolm Pressley|||| ||Hywel Davies|||| ||Howard Fortescue|||| ||Ken Smith|||| ||KellyElkins|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** A Charity Commission Scheme dated 27 July 2009 Type of governing document (eg. trust deed, constitution) There is no membership; the charity is managed by a committee of 12 How the charity is constituted trustees (eg. trust, association, company) 10 trustees are elected at the AGM from those present and eligible to vote Trustee selection methods (inhabitants of the area of benefit of 18 years and upward) (eg. appointed by, elected by) One trustee is nominated by the Cwmbran Ministry Area and One trustee is nominated by Henllys Community Council ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: All trustees give their time voluntarily and receive no remuneration or other benefits. - policies and procedures All new trustees are given a Members Information File which contains adopted for the induction and guidance and information, including a copy of the scheme. training of trustees; - Trustees have agreed H&S checks which are carried out on a regular - • the charity’s organisational basis; appropriate insurance cover is secured; incident/accident records structure and any wider are maintained. network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object of the charity is the provision and maintenance of a village hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions, including use for: - (a) Meetings, lectures and classes and - (b) other forms of recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants. March **2012** **TAR** 2 In line with the Charity Commission’s guidance on public benefit the trustees have worked hard through the year to provide and maintain a safe, attractive and sustainable village hall for the community. Trustees reviewed the impact the village hall has on the local environment. New initiatives were introduced to reduce waste generated by users of the village hall. To save energy and reduce the CO2 impact of the hall we have taken the following actions: **Summary of the main activities undertaken for the** The lighting both inside and outside the hall has been changed to LED **public benefit in relation to** panels. **these objects (include within this section the statutory** We have also introduced the HIVE heating application in order to monitor **declaration that trustees have** the use of energy and have better control of the heating in the hall. **had regard to the guidance issued by the Charity** Henllys village hall has provided a venue for numerous community **Commission on public** support groups such as youth clubs, ballet classes, NHS quit smoking **benefit)** group, various training sessions such as CPR, and local historical event We have also introduced the HIVE heating application in order to monitor the use of energy and have better control of the heating in the hall. Henllys village hall has provided a venue for numerous community support groups such as youth clubs, ballet classes, NHS quit smoking group, various training sessions such as CPR, and local historical event about the development of the area through farming and local industry. ## **Additional details of objectives and activities (Optional information)** Henllys village hall does not make grant payments. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The village hall is a successful focus of the village offering an everwidening range of classes and events for the community. There is an annual Remembrance Day service and Christmas Carol service held in the village hall. The village hall has helped tackle loneliness in the vicinity with a regular coffee morning group. The village hall also supports the annual village fete which is increasing in popularity each year. March **2012** **TAR** 4 ## **Section E Financial review** The policy of the committee is to retain unrestricted funds not committed **Brief statement of the** or invested (the free reserves) to cover any significant unforeseen **charity’s policy on reserves** changes in the levels of its regular income or expenditure. The amount of these free reserves should equate to no more than approximately 6 months of the normal expenditure of the charity **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Valerie Ann Waters|Ron Burnett| ||

Secretary|Chairman| ||25 March 2026
25 March 2026|| ||25 March 2026|| March **2012** **TAR** 5 ## Henllys Village Hall Period Reporting: 01st June 2024 - 31st May 2025 **==> picture [102 x 7] intentionally omitted <==** **----- Start of picture text -----**
Charity Reg: 500183
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Opening Balance at Bank on 01st June 2024: Lloyds Bank (Current & Saving) £ 18,025.06 Income £ 37,130.83 Bank Interest £ 245.84 Donations £ 5,091.00 Generated Income: £ 6,540 Room Hire £ 24,211.47 Fundraising Activities £ 30.00 FIT £ 1,012.52 Expenditure £ 30,776.88 Building Costs £ 26,368.65 Professional Fees £ F Fundraising Costs £ 58.57 Licenses £ 685.80 Administraion & Other £ 56.98 Hall Supervisor £ 3,606.88 Closing Balance at Bank on 31st May 2025: Lloyds Bank (Current & Saving) £ 18,025.06 Net Income £ 6,353.95 | have examined the accounts of Henllys Village Hall, including the books and supporting documentation, for the financial year ending 31st May 2025. In my opinion, the Income and Expenditure Account for that period provides a true and fair view of the financial affairs of Henllys Village Hall. **==> picture [424 x 128] intentionally omitted <==** **----- Start of picture text -----**
Verified By:
Name & Signature: Aeryn Reed
Position: Finance & Premises Officer
Orgnisation: Torfaen Voluntary Alliance
pe as Date: Monday, 12th January 2026
oLongrnook) alol2e .
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## Henllys Village Hall Period Reporting: 01st June 2024 - 31st May 2025 **==> picture [102 x 7] intentionally omitted <==** **----- Start of picture text -----**
Charity Reg: 500183
**----- End of picture text -----**
Opening Balance at Bank on 01st June 2024: Lloyds Bank (Current & Saving) £ 18,025.06 Income £ 37,130.83 Bank Interest £ 245.84 Donations £ 5,091.00 Generated Income: £ 6,540 Room Hire £ 24,211.47 Fundraising Activities £ 30.00 FIT £ 1,012.52 Expenditure £ 30,776.88 Building Costs £ 26,368.65 Professional Fees £ F Fundraising Costs £ 58.57 Licenses £ 685.80 Administraion & Other £ 56.98 Hall Supervisor £ 3,606.88 Closing Balance at Bank on 31st May 2025: Lloyds Bank (Current & Saving) £ 18,025.06 Net Income £ 6,353.95 | have examined the accounts of Henllys Village Hall, including the books and supporting documentation, for the financial year ending 31st May 2025. In my opinion, the Income and Expenditure Account for that period provides a true and fair view of the financial affairs of Henllys Village Hall. **==> picture [424 x 128] intentionally omitted <==** **----- Start of picture text -----**
Verified By:
Name & Signature: Aeryn Reed
Position: Finance & Premises Officer
Orgnisation: Torfaen Voluntary Alliance
pe as Date: Monday, 12th January 2026
oLongrnook) alol2e .
**----- End of picture text -----**