Trustees' Annual Report for the period
Period start date Period end date 1 June 2020 31 May 2021 From To
Section A Reference and administration details
Charity name Henllys Village Hall
Other names charity is known by
Registered charity number (if any) 500183 Charity's principal address Henllys Village Hall Henllys Village Road Henllys, Cwmbran Postcode NP44 6JZ ~~=~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Ron Burnett Chair Henllys Community Council Howard Fortescue Vice Chair The Henllys District of the 2 Rectorial Benefice of Cwmbran 3 Linda Westerman Secretary 4 Dennis Henson Treasurer 5 Ray Dawes 6 Julie Dawes 7 Howard Stansfield 8 Hywel Davies 9 Ken Smith 10 Malcolm Pressley 11 Elizabeth Kerl 12 Leonard Roderick
Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year Charity Commission Custodian ~~tf~~
Section B Structure, governance and management
Description of the charity’s trusts
A Charity Commission Scheme dated 27 July 2009. Type of governing document
(eg. trust deed, constitution) There is no membership; the charity is managed by a committee of 12 How the charity is constituted trustees (eg. trust, association, company)
10 trustees are elected at the AGM from those present and eligible to vote Trustee selection methods (Inhabitants of the area of benefit of 18 years and upward). (eg. appointed by, elected by) One trustee is nominated by Henllys Community Council; One trustee is nominated by the Henllys District of the Rectorial Benefice of Cwmbran.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
All trustees give their time voluntarily and receive no remuneration or other benefits.
All new trustees are given a Members’ Information File which contains guidance and information, including a copy of the Scheme.
Trustees have agreed H&S checks which are actioned on a regular cycle; appropriate insurance cover is secured; incident/accident records are maintained.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The object of the charity is the provision and maintenance of a village hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.
In line with the Charity Commission’s guidance on public benefit the trustees have worked tirelessly through the year to provide & maintain a safe, attractive and sustainable village hall for the community.
This has been a difficult year due to the coronavirus pandemic. Trustees have ensured that Welsh Government regulations and guidelines have been followed to ensure as far as possible the safety of our hirers and everyone entering the building.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Such measures have included risk assessments supplied by each group using the building, our own risk assessment, signage to encourage social distancing, hand sanitisation, wearing of face masks, controls of numbers in each group…
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
1[st] June 2020 – 31[st] May 2021 Summary of the main achievements of the charity The village hall is a successful focus of the village offering an ever- during the year widening range of classes and events for the community. For much of the year we were not open, lockdowns due to the coronavirus risk. When we have been able to open there are various activities in the hall which have been able to continue, albeit with smaller numbers, such as – Zumba dance; Tai Chi classes; toddlers’ groups; Weekly amateur radio group; Yoga and children’s ballet classes.. In addition to the day to day management of the building, the Henllys Village Hall Committee have, during the year – Undertaken regular H&S checks; Undertaken general repairs and maintenance. Installed an external CCTV system
Section E Financial review
‘The policy of the committee is to retain unrestricted funds not committed Brief statement of the or invested (the ‘free reserves’) to cover any significant unforeseen charity’s policy on reserves changes in the levels of its regular income or expenditure. The amount of these free reserves should equate to no more than approximately 6 months of the normal expenditure of the charity.’ Details of any funds materially in deficit Further financial review details (Optional information)
Section E Financial review
‘The policy of the committee is to retain unrestricted funds not committed Brief statement of the or invested (the ‘free reserves’) to cover any significant unforeseen charity’s policy on reserves changes in the levels of its regular income or expenditure. The amount of these free reserves should equate to no more than approximately 6 months of the normal expenditure of the charity.’
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Linda Alice Westerman Position (eg Secretary, Chair, Secretary etc)
Date 21/02/2022
Henllys Village Hall Income & Expenditure Report 1st June 2020 - 31st May 2021
Income Categories
£'s
| Hall Hire Regulars 5,074.00 |
|---|
| Hall Hire Occasionals -95.00 Donations 2,251.00 Fundraising Income 0.00 ee ee |
| Bank Interest 1.15 |
| FIT Income 841.06 ~~ee~~ |
| Other 23,000.00 |
| Total Income |
£31,072.21
Expense Categories
| Gas 764.47 ~~ee~~ |
|---|
| Electric 1,379.78 |
| Water 144.63 Cleaning 5,554.21 Hygiene 1,145.47 Capital Spend 1,931.80 Professional Fees 312.00 Fundraising Costs 1.89 Henllys CC Fete 0.00 Repairs & Maintenance 2,174.68 Licences 709.86 Insurance 1,027.40 ~~ee~~ ee ee ee ee |
| Admin/Stationery 0.00 |
| Broadband/Phone 518.40 Other Expenditure 0.00 Hall Supervisor 3,581.16 ee ee |
| Total Expenditure £19,245.75 |
| Net Income £11,826.46 |
| Carried forward from previous year |
| Current Account £8,545.88 |
| Savings Account £6,009.74 |
| Total Funds (Accounts) 26,382.08 £ Balance end of May 2021 Current Account 20,371.19 Savings Account 6,010.89 Total Funds (Bank Statements) 26,382.08 £ ee eee |
HENLLYS VILLAGE HALL BALANCE SHEET AS AT 31ST MAY 2021 CURRENT ASSETS Current Bank Account 20.371.19 Savings Bank Account 26.382 08 LESS CURRENT LIABIUTIES Accountancy Fees 324.00 NET ASSETS REPRESENTED BY:. Undistributed funds blf 14,243.82 Excess of Income over Expenditure Undistributed funds clf We have independently examined the books and vouehers ol Henllys Village H811 for the year ended 31st May 2021. We can rtify that in our opinion the Balance Sheet 8nd Income and Expenditure Account as at that date gives a true and fair view of Henllys Village Hall's financial affairs. Stèvè Turzyn8ki & Co.. Accountants 15-17 Commercial Street Old Cwmbr8n Cwmbran Torf8en NP44 3LR
HENLLYS VILLAGE HALL INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MAY 2021 INCOME Hall Hire- Regul&rs 5,074.00 Hall Hire- Occasional 195.001 Donation 2,251.00 Covid Recovery Grants 23,000.00 Fit Income 841.06 Bank Interest 1.15 31,072.21 EXPENDITURE Gas 764.47 Electririty 1,379.78 Water 144.63 Cleaniry 5,554.21 Hygiene 1,145.47 Professional Fees 324.00 Fund Raising Costs 1.89 Capital Spend 1,931.80 Repairs and Maintenance 2,174.68 Licences 709.66 Insurance 1,027.40 Administration and Ststionery Broadband and Telephon8 518.40 Hall Supervisor 19 257.75 EXCESS INCOME OVER EXPENDITURE