## **Trustees' Annual Report for the period** 

Period start date Period end date 1 June 2020 31 May 2021 **From To** 

Section A                        Reference and administration details 

**Charity name** Henllys Village Hall 

**Other names charity is known by** 

**Registered charity number (if any)** 500183 **Charity's principal address** Henllys Village Hall Henllys Village Road Henllys, Cwmbran **Postcode** NP44 6JZ ~~=~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Ron Burnett Chair Henllys Community Council Howard Fortescue Vice Chair The Henllys District of the 2 Rectorial Benefice of Cwmbran 3 Linda Westerman Secretary 4 Dennis Henson Treasurer 5 Ray Dawes 6 Julie Dawes 7 Howard Stansfield 8 Hywel Davies 9 Ken Smith 10 Malcolm Pressley 11 Elizabeth Kerl 12 Leonard Roderick 

**Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** Charity Commission Custodian ~~tf~~ 



**Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

A Charity Commission Scheme dated 27 July 2009. Type of governing document 

(eg. trust deed, constitution) There is no membership; the charity is managed by a committee of 12 How the charity is constituted trustees (eg. trust, association, company) 

10 trustees are elected at the AGM from those present and eligible to vote Trustee selection methods (Inhabitants of the area of benefit of 18 years and upward). (eg. appointed by, elected by) One trustee is nominated by Henllys Community Council; One trustee is nominated by the Henllys District of the Rectorial Benefice of Cwmbran. 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

All trustees give their time voluntarily and receive no remuneration or other benefits. 

All new trustees are given a Members’ Information File which contains guidance and information, including a copy of the Scheme. 

Trustees have agreed H&S checks which are actioned on a regular cycle; appropriate insurance cover is secured; incident/accident records are maintained. 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 



## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

The object of the charity is the provision and maintenance of a village hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants. 

In line with the Charity Commission’s guidance on public benefit the trustees have worked tirelessly through the year to provide & maintain a safe, attractive and sustainable village hall for the community. 

This has been a difficult year due to the coronavirus pandemic. Trustees have ensured that Welsh Government regulations and guidelines have been followed to ensure as far as possible the safety of our hirers and everyone entering the building. 

**Summary of the main activities undertaken for the public benefit  in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

Such measures have included risk assessments supplied by each group using the building, our own risk assessment, signage to encourage social distancing, hand sanitisation, wearing of face masks, controls of numbers in each group… 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy  programme related investment; 

- contribution made by volunteers. 



## Section D                      Achievements and performance 

**1[st] June 2020 – 31[st] May 2021 Summary of the main achievements of the charity** The village hall is a successful focus of the village offering an ever- **during the year** widening range of classes and events for the community. For much of the year we were not open, lockdowns due to the coronavirus risk. When we have been able to open there are various activities in the hall which have been able to continue, albeit with smaller numbers, such as – Zumba dance; Tai Chi classes; toddlers’ groups; Weekly amateur radio group; Yoga and children’s ballet classes.. In addition to the day to day management of the building, the Henllys Village Hall Committee have, during the year – Undertaken regular H&S checks; Undertaken general repairs and maintenance. Installed an external CCTV system 

## **Section E                    Financial review** 

‘The policy of the committee is to retain unrestricted funds not committed **Brief statement of the** or invested (the ‘free reserves’) to cover any significant unforeseen **charity’s policy on reserves** changes in the levels of its regular income or expenditure. The amount of these free reserves should equate to no more than approximately 6 months of the normal expenditure of the charity.’ **Details of any funds materially in deficit Further financial review details (Optional information)** 

## **Section E                    Financial review** 

‘The policy of the committee is to retain unrestricted funds not committed **Brief statement of the** or invested (the ‘free reserves’) to cover any significant unforeseen **charity’s policy on reserves** changes in the levels of its regular income or expenditure. The amount of these free reserves should equate to no more than approximately 6 months of the normal expenditure of the charity.’ 



**Details of any funds materially in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 


## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

## **Signed on behalf of the charity’s trustees** 

**Signature(s)** 

**Full name(s)** Linda Alice Westerman **Position (eg Secretary, Chair,** Secretary **etc)** 

**Date** 21/02/2022 



## **Henllys Village Hall Income & Expenditure Report 1st June 2020 - 31st May 2021** 

## **Income Categories** 

**£'s** 

|Hall Hire Regulars<br>5,074.00|
|---|
|Hall Hire Occasionals<br>-95.00<br>Donations<br>2,251.00<br>Fundraising Income<br>0.00<br>ee<br>ee|
|Bank Interest<br>1.15|
|FIT Income<br>841.06<br>~~ee~~|
|Other<br>23,000.00|
|**Total Income**|



**£31,072.21** 

## **Expense Categories** 

|Gas<br>764.47<br>~~ee~~|
|---|
|Electric<br>1,379.78|
|Water<br>144.63<br>Cleaning<br>5,554.21<br>Hygiene<br>1,145.47<br>Capital Spend<br>1,931.80<br>Professional Fees<br>312.00<br>Fundraising Costs<br>1.89<br>Henllys CC Fete<br>0.00<br>Repairs & Maintenance<br>2,174.68<br>Licences<br>709.86<br>Insurance<br>1,027.40<br>~~ee~~<br>ee<br>ee<br>ee<br>ee|
|Admin/Stationery<br>0.00|
|Broadband/Phone<br>518.40<br>Other Expenditure<br>0.00<br>Hall Supervisor<br>3,581.16<br>ee<br>ee|
|**Total Expenditure**<br>**£19,245.75**|
|**Net Income**<br>**£11,826.46**|
|**Carried forward from previous year**|
|Current Account<br>**£8,545.88**|
|Savings Account<br>**£6,009.74**|
|**Total Funds (Accounts)**<br>**26,382.08**<br>**£**<br>**Balance end of May 2021**<br>Current Account<br>20,371.19<br>Savings Account<br>6,010.89<br>**Total Funds (Bank Statements)**<br>**26,382.08**<br>**£**<br>ee<br>eee|





HENLLYS VILLAGE HALL
BALANCE SHEET
AS AT 31ST MAY 2021
CURRENT ASSETS
Current Bank Account
20.371.19
Savings Bank Account
26.382 08
LESS CURRENT LIABIUTIES
Accountancy Fees
324.00
NET ASSETS
REPRESENTED BY:.
Undistributed funds blf
14,243.82
Excess of Income over Expenditure
Undistributed funds clf
We have independently examined the books and vouehers ol Henllys Village H811 for
the year ended 31st May 2021. We can ￿rtify that in our opinion the Balance Sheet
8nd Income and Expenditure Account as at that date gives a true and fair view of
Henllys Village Hall's financial affairs.
Stèvè Turzyn8ki & Co..
Accountants
15-17 Commercial Street
Old Cwmbr8n
Cwmbran
Torf8en
NP44 3LR

HENLLYS VILLAGE HALL
INCOME & EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31ST MAY 2021
INCOME
Hall Hire- Regul&rs
5,074.00
Hall Hire- Occasional
195.001
Donation
2,251.00
Covid Recovery Grants
23,000.00
Fit Income
841.06
Bank Interest
1.15
31,072.21
EXPENDITURE
Gas
764.47
Electririty
1,379.78
Water
144.63
Cleaniry
5,554.21
Hygiene
1,145.47
Professional Fees
324.00
Fund Raising Costs
1.89
Capital Spend
1,931.80
Repairs and Maintenance
2,174.68
Licences
709.66
Insurance
1,027.40
Administration and Ststionery
Broadband and Telephon8
518.40
Hall Supervisor
19 257.75
EXCESS INCOME OVER EXPENDITURE