2021-12-31-accounts - Zimbabwe Educational Trust

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Zimbabwe Educational Trust

Charity number 327519

Annual Report and Financial Statements

for the year ended 31 December 2021

Zimbabwe Educational Trust

Annual Report and Financial Statements for the year ended 31 December 2021

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Receipts and payments account	6
Statement of assets and liabilities	7
Notes to the accounts	8 to 9

Prepared by West Yorkshire Community Accountancy Service CIO

Zimbabwe Educational Trust

Trustees' report for the year ended 31 December 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Mr Derrick Mkandla Chair Dr Colourgrad Mpoko Secretary Mr Adam Ranson Treasurer Professor Ray Lloyd Mr Stuart Kempster Hannah O'Riordan Memory Maramba Resigned April 2021

Advisors

Mr Vulindlela Mkandla

Charity number

The charity was registered with the Charity Commission for England and Wales, number 327519, on 12 August 1987.

Principal address

Headingley Enterprise & Arts Centre Bennett Road Leeds LS6 3HN

Bankers

Leeds Building Society The Co-operative Bank p.l.c. Mercantile House P.O. Box 101 Silverlink Business Park 1 Balloon Street Wallsend Manchester NE28 9NY M60 4EP

Independent examiner

Claire Welling West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a Trust Deed adopted on 24 July 1987, amended on 7 December 2006 and 24 June 2014.

Method of recruitment and appointment of trustees

A new Trustee may be appointed by a resolution of the Trustees recorded in the minutes and signed by the new Trustee and such record shall be conclusive evidence of this appointment.

Zimbabwe Educational Trust

Trustees' report (continued) for the year ended 31 December 2021

Objectives and activities

The charity's objects

To advance the education of students resident in Zimbabwe by the provision of financial assistance, and of accommodation or assistance in the provision of accommodation, to enable such students to further their education in Great Britain.

To provide financial assistance towards charitable educational projects within Zimbabwe particularly but not exclusively the Zimbabwe Educational Trust Resource Centre in Buluwayo.

The charity's main activities

Supporting Zimbabwean communities to keep children in school and out of poverty, primarily through fundraising and project management support. Our work focuses on four thematic areas: children’s rights; girls’ empowerment; health & nutrition; and resources & infrastructure.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular:

Child protection and the advancement of education and opportunity in Zimbabwe, Tackling the effects of poverty,

Girls’ and women’s empowerment.

Achievements and performance

ZET UK:

Continued to support our three partners through fundraising efforts in the UK as well as collaborative capacity building support.

Though covid-19 has affected our operations and that of our partners we all maintain a relatively normal level of service delivery in support of those we serve.

Trinity Project:

Worked with community members and organisations to increase knowledge around birth registration increasing capacity to advocate for services whilst challenging culture on the issue.

Ran clubs for boys and girls covering issues such as early child marriage, teenage pregnancy, sexual and reproductive health (including HIV/AIDS) & rights.

Reached hundreds of families through community outreach, awareness raising sessions, and mobile support services like drop-ins and advice clinics. Each family was helped with unique advice and support for their case, touching on a range of birth registration and socioeconomic rights issues.

Continued its diverse portfolio of work supporting vulnerable children in the community.

Rafiki Girls Centre:

Trained 120 girls this year in life skills, personal development and a vocational course with work experience the majority of which went on to access further education or employment.

Continued FCDO (formerly DFID)/Jo Cox Memorial Strengthening Grant for the same purpose. Ran a number of events including HIV workshop, careers day, counselling and graduation.

Foundations for Farming:

Undertook work with a school to teach methods of conservation farming. Developed demonstrations plots and installed irrigation drip-kit. Yielded harvest and replanted for following season.

Zimbabwe Educational Trust

Trustees' report (continued) for the year ended 31 December 2021

Objectives and activities

Financial review

The net payments for the year were £3,053, including net receipts of £1,331 on unrestricted funds and net payments of £4,384 on restricted funds, after transfers.

The trustees have approved the write-off of a £850 loan made to the Trinity Project in December 2019, which was conditional upon improved financial management procedures being implemented at the project.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £12,980.

It is the policy of Zimbabwe Educational Trust to maintain free reserves at a level which enable the charity to meet our objectives and support our beneficiaries.

A minimum level of reserves equating to at least three months of unrestricted expenditure and a maximum level of reserves equating to twelve months is considered sufficient to cover our overheads, including management, administration and support costs, as well as enabling us to respond to emergency needs which may arise in this period.

Signed on behalf of the board of trustees on 18/05/2022

Derrick Mkandla (Trustee)

Zimbabwe Educational Trust

Independent examiner's report to the trustees of Zimbabwe Educational

Trust

I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 December 2021, which are set out on pages 6 to 9.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Claire Welling

18/05/2022

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Zimbabwe Educational Trust

Receipts and payments account

for the year ended 31 December 2021

Notes 2021 Unrestricted funds £ Receipts Grants (2) 700 Individual donations 7,945 Business donations - Gift Aid 293 Fundraising 345 Bank interest 1 Total receipts 9,284 Payments Salaries and payroll (3) 16,272 Insurance 254 Bank charges 200 Office supplies 608 Accountancy and independent examination 420 Membership fees - Foundations for Farming - Trinity project - Rafiki girls centre - Staff and volunteer expenses - Rent and office services 195 Fundraising - Grant repaid to funder (4) - Total payments 17,949 (8,665) Transfers between funds 9,996 Net movement in funds after transfers 1,331 Fund balances brought forward 11,649 Fund balances carried forward (5) 12,980 Net receipts / (payments)	2021 Restricted funds £ 56,684 3,076 1,049 - 400 4 61,213 - - 56 - - - 1,596 16,640 36,895 - - - 414 55,601 5,612 (9,996) (4,384) 19,511 15,127	2021 Total funds £ 57,384 11,021 1,049 293 745 5 70,497 16,272 254 256 608 420 - 1,596 16,640 36,895 - 195 - 414 73,550 (3,053) - (3,053) 31,160 28,107	2020 Total funds £ 96,475 8,547 256 888 100 58 106,324 14,869 254 325 241 336 41 3,426 44,733 28,141 201 585 61 - 93,213 13,111 - 13,111 18,049 31,160

Zimbabwe Educational Trust

Statement of assets and liabilities

as at 31 December 2021 2021 Unrestricted £ Cash funds Cash at bank 12,976 Cash in hand 4 Total cash funds 12,980	2021 Restricted £ 15,127 - 15,127	2021 Total £ 28,103 4 28,107	2020 Total £ 31,156 4 31,160

Assets retained for the charity's own use

Computers and office equipment

Liabilities Independent examination Rent due to Leeds DEC	£ 420 390 810

Approval of the accounts

The financial statements were approved by the board of trustees on 18/05/2022

Derrick Mkandla (Trustee)

Zimbabwe Educational Trust

Notes to the accounts continued

for the year ended 31 December 2021

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

2 Grants and donations Ann Jane Green Trust The Allan & Nesta Ferguson Charitable Trust The Claremont Trust The Lauderdale Trust The Mercury Phoenix Trust Department for International Development (DFID) EF Rathbone Trust Souter Trust World Day of Prayer Austin Bailey Foundation The HDH Wills 1965 Charitable Trust St Peter's Aid for the Needy (SPAN) Other small grants 3 Staff costs and numbers Gross salaries Pensions Payroll costs Foreign,Commonwealth & Development Office (FCDO) - Jo Cox Memorial grant	2021 Unrestricted funds £ 700 - - - - - - - - - - - - - 700	2021 Restricted funds £ - 18,384 5,000 800 25,000 7,500 - - - - - - - - 56,684	2021 Total funds £ 700 18,384 5,000 800 25,000 7,500 - - - - - - - - 57,384 2021 £ 15,337 767 168 16,272	2020 Total funds £ 700 33,548 - - - - 52,905 1,000 4,000 2,500 1,000 500 300 22 96,475 2020 £ 14,084 629 156 14,869

The average number employees during the year was 1, being an average of 0.64 full time equivalent (2020: 1, 0.64 FTE).

Zimbabwe Educational Trust

Notes to the accounts continued

for the year ended 31 December 2021

4 Grant repaid to funder

£414 of unspent project funding was returned to the Department for International Development.

5 Restricted funds Trinity Project Rafikhi Girls' Centre Foundations for Farming	Balance b/f £ 7,367 9,465 2,679 19,511	Incoming £ 15,317 45,608 288 61,213	Outgoing £ 17,090 36,915 1,596 55,601	Transfers £ (4,574) (5,364) (58) (9,996)	Balance c/f £ 1,020 12,794 1,313 15,127

Fund name

Trinity Project

Purpose of restriction

Increasing access, enrolment and retention in primary education for children in Zimbabwe through improving awareness of birth and death registration and provision of legal advice and services.

Funded by a DFID SCCF grant, The Mercury Phoenix Trust and the Allan & Nesta Ferguson Charitable Trust.

A transfer of £5,036 was made from this fund to contribute towards the Operations Manager’s salary and general overheads.

£414 was transferred into the fund as the payment for project underspend returned to the funder was transferred from the general funds, in order to maintain the project balance.

£48 was transferred in to this fund to represent bank interest in the previous year which had been incorrectly allocated to general funds.

Rafikhi Girls' Centre

For empowering women in Zimbabwe through education, vocational training and holistic support at the Rafikhi Girls' Centre in Harare. Funded by FCDO - Jo Cox Memorial fund, The Lauderdale Trust and The Claremont Trust.

A transfer of £5,364 was made from this fund to contribute towards the Operations Manager’s salary and general overheads.

Foundations for Farming

For work on training primary schools in conservation agriculture. A transfer of £58 was made from this fund to contribute to ZET's administrative costs.

6 Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.