## Zimbabwe Educational Trust
Charity number 327519
Annual Report and Financial Statements
for the year ended 31 December 2021
## Zimbabwe Educational Trust
Annual Report and Financial Statements for the year ended 31 December 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Zimbabwe Educational Trust
## Trustees' report for the year ended 31 December 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Mr Derrick Mkandla Chair Dr Colourgrad Mpoko Secretary Mr Adam Ranson Treasurer Professor Ray Lloyd Mr Stuart Kempster Hannah O'Riordan Memory Maramba Resigned April 2021
## **Advisors**
Mr Vulindlela Mkandla
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 327519, on 12 August 1987.
## **Principal address**
Headingley Enterprise & Arts Centre Bennett Road Leeds LS6 3HN
## **Bankers**
Leeds Building Society The Co-operative Bank p.l.c. Mercantile House P.O. Box 101 Silverlink Business Park 1 Balloon Street Wallsend Manchester NE28 9NY M60 4EP
## **Independent examiner**
Claire Welling **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is governed by a Trust Deed adopted on 24 July 1987, amended on 7 December 2006 and 24 June 2014.
## **Method of recruitment and appointment of trustees**
A new Trustee may be appointed by a resolution of the Trustees recorded in the minutes and signed by the new Trustee and such record shall be conclusive evidence of this appointment.
2
## Zimbabwe Educational Trust
## Trustees' report (continued) for the year ended 31 December 2021
## **Objectives and activities**
## **The charity's objects**
To advance the education of students resident in Zimbabwe by the provision of financial assistance, and of accommodation or assistance in the provision of accommodation, to enable such students to further their education in Great Britain.
To provide financial assistance towards charitable educational projects within Zimbabwe particularly but not exclusively the Zimbabwe Educational Trust Resource Centre in Buluwayo.
## **The charity's main activities**
Supporting Zimbabwean communities to keep children in school and out of poverty, primarily through fundraising and project management support. Our work focuses on four thematic areas: children’s rights; girls’ empowerment; health & nutrition; and resources & infrastructure.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular:
Child protection and the advancement of education and opportunity in Zimbabwe, Tackling the effects of poverty,
Girls’ and women’s empowerment.
## **Achievements and performance**
## ZET UK:
Continued to support our three partners through fundraising efforts in the UK as well as collaborative capacity building support.
Though covid-19 has affected our operations and that of our partners we all maintain a relatively normal level of service delivery in support of those we serve.
## Trinity Project:
Worked with community members and organisations to increase knowledge around birth registration increasing capacity to advocate for services whilst challenging culture on the issue.
Ran clubs for boys and girls covering issues such as early child marriage, teenage pregnancy, sexual and reproductive health (including HIV/AIDS) & rights.
Reached hundreds of families through community outreach, awareness raising sessions, and mobile support services like drop-ins and advice clinics. Each family was helped with unique advice and support for their case, touching on a range of birth registration and socioeconomic rights issues.
Continued its diverse portfolio of work supporting vulnerable children in the community.
## Rafiki Girls Centre:
Trained 120 girls this year in life skills, personal development and a vocational course with work experience the majority of which went on to access further education or employment.
Continued FCDO (formerly DFID)/Jo Cox Memorial Strengthening Grant for the same purpose. Ran a number of events including HIV workshop, careers day, counselling and graduation.
## Foundations for Farming:
Undertook work with a school to teach methods of conservation farming. Developed demonstrations plots and installed irrigation drip-kit. Yielded harvest and replanted for following season.
3
## Zimbabwe Educational Trust
## Trustees' report (continued) for the year ended 31 December 2021
## **Objectives and activities**
## **Financial review**
The net payments for the year were £3,053, including net receipts of £1,331 on unrestricted funds and net payments of £4,384 on restricted funds, after transfers.
The trustees have approved the write-off of a £850 loan made to the Trinity Project in December 2019, which was conditional upon improved financial management procedures being implemented at the project.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £12,980.
It is the policy of Zimbabwe Educational Trust to maintain free reserves at a level which enable the charity to meet our objectives and support our beneficiaries.
A minimum level of reserves equating to at least three months of unrestricted expenditure and a maximum level of reserves equating to twelve months is considered sufficient to cover our overheads, including management, administration and support costs, as well as enabling us to respond to emergency needs which may arise in this period.
Signed on behalf of the board of trustees on 18/05/2022
Derrick Mkandla (Trustee)
4
## Zimbabwe Educational Trust
## Independent examiner's report to the trustees of Zimbabwe Educational
## Trust
I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 December 2021, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Claire Welling
18/05/2022
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Zimbabwe Educational Trust
## Receipts and payments account
## for the year ended 31 December 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Grants
(2)
700
Individual donations
7,945
Business donations
-
Gift Aid
293
Fundraising
345
Bank interest
1
**Total receipts**
9,284
**Payments**
Salaries and payroll
(3)
16,272
Insurance
254
Bank charges
200
Office supplies
608
Accountancy and independent examination
420
Membership fees
-
Foundations for Farming
-
Trinity project
-
Rafiki girls centre
-
Staff and volunteer expenses
-
Rent and office services
195
Fundraising
-
Grant repaid to funder
(4)
-
**Total payments**
17,949
(8,665)
Transfers between funds
9,996
**Net movement in funds after transfers**
1,331
**Fund balances brought forward**
11,649
**Fund balances carried forward**
(5)
12,980
**Net receipts / (payments)**|2021
Restricted
funds
£
56,684
3,076
1,049
-
400
4
61,213
-
-
56
-
-
-
1,596
16,640
36,895
-
-
-
414
55,601
5,612
(9,996)
(4,384)
19,511
15,127|2021
Total
funds
£
57,384
11,021
1,049
293
745
5
70,497
16,272
254
256
608
420
-
1,596
16,640
36,895
-
195
-
414
73,550
(3,053)
-
(3,053)
31,160
28,107|2020
Total
funds
£
96,475
8,547
256
888
100
58
106,324
14,869
254
325
241
336
41
3,426
44,733
28,141
201
585
61
-
93,213
13,111
-
13,111
18,049
31,160|
|---|---|---|---|
6
## Zimbabwe Educational Trust
## Statement of assets and liabilities
|as at 31 December 2021
2021
Unrestricted
£
**Cash funds**
Cash at bank
12,976
Cash in hand
4
**Total cash funds**
12,980|2021
Restricted
£
15,127
-
15,127|2021
Total
£
28,103
4
28,107|2020
Total
£
31,156
4
31,160|
|---|---|---|---|
## **Assets retained for the charity's own use**
Computers and office equipment
|**Liabilities**
Independent examination
Rent due to Leeds DEC|£
420
390
810|
|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 18/05/2022
Derrick Mkandla (Trustee)
7
## Zimbabwe Educational Trust
## Notes to the accounts continued
## for the year ended 31 December 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
|**2 Grants and donations**
Ann Jane Green Trust
The Allan & Nesta Ferguson Charitable Trust
The Claremont Trust
The Lauderdale Trust
The Mercury Phoenix Trust
Department for International Development (DFID)
EF Rathbone Trust
Souter Trust
World Day of Prayer
Austin Bailey Foundation
The HDH Wills 1965 Charitable Trust
St Peter's Aid for the Needy (SPAN)
Other small grants
**3 Staff costs and numbers**
Gross salaries
Pensions
Payroll costs
Foreign,Commonwealth & Development Office
(FCDO) - Jo Cox Memorial grant|2021
Unrestricted
funds
£
700
-
-
-
-
-
-
-
-
-
-
-
-
-
700|2021
Restricted
funds
£
-
18,384
5,000
800
25,000
7,500
-
-
-
-
-
-
-
-
56,684|2021
Total
funds
£
700
18,384
5,000
800
25,000
7,500
-
-
-
-
-
-
-
-
57,384
2021
£
15,337
767
168
16,272|2020
Total
funds
£
700
33,548
-
-
-
-
52,905
1,000
4,000
2,500
1,000
500
300
22
96,475
2020
£
14,084
629
156
14,869|
|---|---|---|---|---|
The average number employees during the year was 1, being an average of 0.64 full time equivalent (2020: 1, 0.64 FTE).
8
## Zimbabwe Educational Trust
## Notes to the accounts continued
## for the year ended 31 December 2021
## **4 Grant repaid to funder**
- £414 of unspent project funding was returned to the Department for International Development.
|**5 Restricted funds**
Trinity Project
Rafikhi Girls' Centre
Foundations for Farming|Balance b/f
£
7,367
9,465
2,679
19,511|Incoming
£
15,317
45,608
288
61,213|Outgoing
£
17,090
36,915
1,596
55,601|Transfers
£
(4,574)
(5,364)
(58)
(9,996)|Balance c/f
£
1,020
12,794
1,313
15,127|
|---|---|---|---|---|---|
## **Fund name**
Trinity Project
## **Purpose of restriction**
Increasing access, enrolment and retention in primary education for children in Zimbabwe through improving awareness of birth and death registration and provision of legal advice and services.
Funded by a DFID SCCF grant, The Mercury Phoenix Trust and the Allan & Nesta Ferguson Charitable Trust.
A transfer of £5,036 was made from this fund to contribute towards the Operations Manager’s salary and general overheads.
£414 was transferred into the fund as the payment for project underspend returned to the funder was transferred from the general funds, in order to maintain the project balance.
£48 was transferred in to this fund to represent bank interest in the previous year which had been incorrectly allocated to general funds.
Rafikhi Girls' Centre
For empowering women in Zimbabwe through education, vocational training and holistic support at the Rafikhi Girls' Centre in Harare. Funded by FCDO - Jo Cox Memorial fund, The Lauderdale Trust and The Claremont Trust.
A transfer of £5,364 was made from this fund to contribute towards the Operations Manager’s salary and general overheads.
Foundations for Farming
For work on training primary schools in conservation agriculture. A transfer of £58 was made from this fund to contribute to ZET's administrative costs.
## **6 Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
9