Statement of Financial Activities for the year ending 31st March 2020
RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074
The Trustees present their report and accounts for the year ending 31st March 2020
Trustees
The trustees have served on the committee throughout the year. Appointment of trustees is governed by the Constitution. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee.
Investment powers
The Constitution authorises the trustees to make and hold investments using the general funds of the charity, but no such investments are presently held and none are expected to be held in the foreseeable future.
Constitution, objects and policies
The PTA is governed by its Constitution and its objects are to advance the education of the pupils of Rickmansworth School by providing and assisting in the provision of facilities for education in the school, and in so doing foster more extensive relationships between the staff, parents and others associated with the school and engage in activities which support the school and promote the welfare of the pupils attending it. The trustees delegate the day to day responsibilities for fund-raising activities to the PTA Committee.
Development, activities and achievements
The trustees consider the performance of the association this year to be satisfactory having this year raised for the funds of:
| (2020) | £25,127 | (2019) | £17,811 |
|---|---|---|---|
| and having donated following amounts to school | |||
| (2020) | £49,000 | (2019) | £0 |
The above donation includes £20,000 from funds raised from the previous year donated to the School's Music Department towards its refurbishment.
The remaining £29,000 was used to pay for the upgrade to the flooring in the Playhouse (£9000) and the new sound and lighting in the Playhouse (£20,000).
The bulk of this year's fund raising ( £19,000) comes from the Uniform Shop which is completely run by unpaid PTA volunteers. The association would like to thank all parents and staff, whose continued support enabled us to raise these funds
Financial review
The surplus for the year is as set out in the attached financial statements and arises from voluntary fund-raising, and trading acitvites of the uniform shop.
Future developments and post Balance Sheet events
The Year ending 2020 will see a change in the PTA Chair and the Head Teacher as well as other Trustess. Please also note the post balance sheet donation stated under developments, activities and achievemnts above.
Statement of trustees' responsibilities
The trustees are required under the constitution to prepare financial statements for the financial year which give a true and fair view of the state of affairs of the charity and of its results for that period.
In preparing those financial statements the trustees are required to :
-
1/ select suitable accounting policies and apply them consistently;
-
2/ make judgments and estimates that are reasonable and prudent;
-
3/ prepare the financial statements on a going concern basis unless it is appropriate to assume that the charity will not continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable
accuracy at any time the financial position of the charity. They are also responsible for safeguarding
Page 1
the assets of the charity and hence, for taking reasonable steps for the prevention and detection of fraud and any other irreularities.
This report was approved by the trustees on and signed on its behalf by:
………………………………………………………..
Trustee
Page 2
RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074
Statement of Financial Activities for the year ending 31st March 2020
| Incoming Resouces Note Fund-raising income 2 Sale of school uniform Interest received Misc Income Total incoming resources Resources expended Direct charitable . Donation to School Other expenditure Fund-raising costs 2 Purchase of school uniform (for resale) Net of Stock Movement Unifrom Shop Expenses Management & Administration of PTA 3 Total expenditure Net movement in funds for the year 4 Total funds brought forward Total funds carried forward |
2020 9,959 58,875 0 36 68,870 49,000 3,659 39,962 0 122 92,743 (23,873) 91,605 67,732 |
2019 7,665 62,076 0 36 |
|---|---|---|
| 69,777 | ||
| - 3,908 47,916 26 117 |
||
| 51,967 | ||
| 17,811 73,794 |
||
| £91,605 |
The notes on pages 4 to 5 form part of these accounts Page 2
Statement of Financial Activities for the year ending 31st March 2020
RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074
| 48126.34 Current Assests Cash in Hand Refreshments Stock Stock of uniform (for resale) Balance at bank Prepayments & Receivables Current Liabilities:amounts falling due within 1 year Accruals Capital Unrestricted funds |
Note 5 |
2020 243 616 35,177 31,696 - 67,732 - - 67,732 £67,732 0 |
2019 3,579 719 39,180 48,126 - |
|---|---|---|---|
| 91,605 - - |
|||
| 91,605 | |||
| £91,605 | |||
| (0) |
The notes pages 4 to 5 form part of these accounts Page 3
RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074
NOTE
1 Accounting Policies
a) Basis of preparation of the accounts
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accrodance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK
The charity has taken advantage of the exemption in Financial Reporting Standard no.1 from the requirement to produce a cashflow statement on the grounds that it qualifies as a small charity.
b) Income
Voluntary income and donations are accounted for as received by the association. The income from fund-raising ventures is shown gross, with the associated costs included in fund-raising costs. No permanent endowments have been received in the period.
c) Value Added Tax
Value added tax is not recoverable by the charity and as such is included in the relevant costs in the statement of financial activities.
d) Fund-raising costs
Fund-raising expenditure comprises costs incurred in the staging of fund-raising events.
e) Management and administration expenditure
Expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity or fund-raising ventures.
2 Fund-raising income and costs
| Quiz Nights Song & Dance Sports Day/ Sports Mornings Non-Uniform Days School Discos School Production Change in Refreshments Stock Everyclick Matchfunding Profit |
2020 2020 INCOME COSTS 4,508 2,387 169 85 1,583 330 393 1,432 406 1,418 451 (102) 59 500 9,959 3,659 6,300 |
2019 2019 INCOME COSTS 4,355 2,750 122 51 1,459 683 - - 1,682 425 47 |
|---|---|---|
| 7,665 3,908 |
||
| 3,757 |
Nothes to the Accounts Page 4
Notes to the Accounts for the year ending 31st March 2020
Registered Charity No. 311074
RICKMANSWORTH SCHOOL PTA
| NOTE 3 Administration expenditure Insurance 4 Net movement in funds for the year Donations (inclusive of Income Tax refunds) Profit on sale of school uniform & Stock movement Income from fund raising activitieslessexpenses Bank interest received / Misc income Funds raisedlessdirect costs Administration costs Net funds raised in the year Transferred to school funds Other Donations Made Net movement in funds for the year The net movement in funds for the year is stated after charging: Trustees' remuneration Trustees' expenses reimbursed Fee for the independent examination of the accounts |
2020 122 122 18,914 6,300 36 25,250 122 25,372 49,000 (23,628) - - - £0 |
2019 |
|---|---|---|
| 117 | ||
| 112 | ||
| - 11,838 - - |
||
| 11,838 117 |
||
| 11,955 1,500 |
||
| 10,455 | ||
| - - - |
||
| £0 |
5 Stock of school uniform for resale
Stock is valued at the lower of cost and net realisable value, and was verified by 100% physical inspection by members of the committee. The value in these accounts is at cost less 10%
Notes to the accounts Page 5
Statement of Financial Activities for the year ending 31st March 2020
RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074
The Trustees present their report and accounts for the year ending 31st March 2020
Trustees
The trustees have served on the committee throughout the year. Appointment of trustees is governed by the Constitution. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee.
Investment powers
The Constitution authorises the trustees to make and hold investments using the general funds of the charity, but no such investments are presently held and none are expected to be held in the foreseeable future.
Constitution, objects and policies
The PTA is governed by its Constitution and its objects are to advance the education of the pupils of Rickmansworth School by providing and assisting in the provision of facilities for education in the school, and in so doing foster more extensive relationships between the staff, parents and others associated with the school and engage in activities which support the school and promote the welfare of the pupils attending it. The trustees delegate the day to day responsibilities for fund-raising activities to the PTA Committee.
Development, activities and achievements
The trustees consider the performance of the association this year to be satisfactory having this year raised for the funds of:
| (2020) | £25,127 | (2019) | £17,811 |
|---|---|---|---|
| and having donated following amounts to school | |||
| (2020) | £49,000 | (2019) | £0 |
The above donation includes £20,000 from funds raised from the previous year donated to the School's Music Department towards its refurbishment.
The remaining £29,000 was used to pay for the upgrade to the flooring in the Playhouse (£9000) and the new sound and lighting in the Playhouse (£20,000).
The bulk of this year's fund raising ( £19,000) comes from the Uniform Shop which is completely run by unpaid PTA volunteers. The association would like to thank all parents and staff, whose continued support enabled us to raise these funds
Financial review
The surplus for the year is as set out in the attached financial statements and arises from voluntary fund-raising, and trading acitvites of the uniform shop.
Future developments and post Balance Sheet events
The Year ending 2020 will see a change in the PTA Chair and the Head Teacher as well as other Trustess. Please also note the post balance sheet donation stated under developments, activities and achievemnts above.
Statement of trustees' responsibilities
The trustees are required under the constitution to prepare financial statements for the financial year which give a true and fair view of the state of affairs of the charity and of its results for that period.
In preparing those financial statements the trustees are required to :
-
1/ select suitable accounting policies and apply them consistently;
-
2/ make judgments and estimates that are reasonable and prudent;
-
3/ prepare the financial statements on a going concern basis unless it is appropriate to assume that the charity will not continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable
accuracy at any time the financial position of the charity. They are also responsible for safeguarding
Page 1
the assets of the charity and hence, for taking reasonable steps for the prevention and detection of fraud and any other irreularities.
This report was approved by the trustees on and signed on its behalf by:
………………………………………………………..
Trustee
Page 2
RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074
Statement of Financial Activities for the year ending 31st March 2020
| Incoming Resouces Note Fund-raising income 2 Sale of school uniform Interest received Misc Income Total incoming resources Resources expended Direct charitable . Donation to School Other expenditure Fund-raising costs 2 Purchase of school uniform (for resale) Net of Stock Movement Unifrom Shop Expenses Management & Administration of PTA 3 Total expenditure Net movement in funds for the year 4 Total funds brought forward Total funds carried forward |
2020 9,959 58,875 0 36 68,870 49,000 3,659 39,962 0 122 92,743 (23,873) 91,605 67,732 |
2019 7,665 62,076 0 36 |
|---|---|---|
| 69,777 | ||
| - 3,908 47,916 26 117 |
||
| 51,967 | ||
| 17,811 73,794 |
||
| £91,605 |
The notes on pages 4 to 5 form part of these accounts Page 2
Statement of Financial Activities for the year ending 31st March 2020
RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074
| 48126.34 Current Assests Cash in Hand Refreshments Stock Stock of uniform (for resale) Balance at bank Prepayments & Receivables Current Liabilities:amounts falling due within 1 year Accruals Capital Unrestricted funds |
Note 5 |
2020 243 616 35,177 31,696 - 67,732 - - 67,732 £67,732 0 |
2019 3,579 719 39,180 48,126 - |
|---|---|---|---|
| 91,605 - - |
|||
| 91,605 | |||
| £91,605 | |||
| (0) |
The notes pages 4 to 5 form part of these accounts Page 3
RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074
NOTE
1 Accounting Policies
a) Basis of preparation of the accounts
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accrodance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK
The charity has taken advantage of the exemption in Financial Reporting Standard no.1 from the requirement to produce a cashflow statement on the grounds that it qualifies as a small charity.
b) Income
Voluntary income and donations are accounted for as received by the association. The income from fund-raising ventures is shown gross, with the associated costs included in fund-raising costs. No permanent endowments have been received in the period.
c) Value Added Tax
Value added tax is not recoverable by the charity and as such is included in the relevant costs in the statement of financial activities.
d) Fund-raising costs
Fund-raising expenditure comprises costs incurred in the staging of fund-raising events.
e) Management and administration expenditure
Expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity or fund-raising ventures.
2 Fund-raising income and costs
| Quiz Nights Song & Dance Sports Day/ Sports Mornings Non-Uniform Days School Discos School Production Change in Refreshments Stock Everyclick Matchfunding Profit |
2020 2020 INCOME COSTS 4,508 2,387 169 85 1,583 330 393 1,432 406 1,418 451 (102) 59 500 9,959 3,659 6,300 |
2019 2019 INCOME COSTS 4,355 2,750 122 51 1,459 683 - - 1,682 425 47 |
|---|---|---|
| 7,665 3,908 |
||
| 3,757 |
Nothes to the Accounts Page 4
Notes to the Accounts for the year ending 31st March 2020
Registered Charity No. 311074
RICKMANSWORTH SCHOOL PTA
| NOTE 3 Administration expenditure Insurance 4 Net movement in funds for the year Donations (inclusive of Income Tax refunds) Profit on sale of school uniform & Stock movement Income from fund raising activitieslessexpenses Bank interest received / Misc income Funds raisedlessdirect costs Administration costs Net funds raised in the year Transferred to school funds Other Donations Made Net movement in funds for the year The net movement in funds for the year is stated after charging: Trustees' remuneration Trustees' expenses reimbursed Fee for the independent examination of the accounts |
2020 122 122 18,914 6,300 36 25,250 122 25,372 49,000 (23,628) - - - £0 |
2019 |
|---|---|---|
| 117 | ||
| 112 | ||
| - 11,838 - - |
||
| 11,838 117 |
||
| 11,955 1,500 |
||
| 10,455 | ||
| - - - |
||
| £0 |
5 Stock of school uniform for resale
Stock is valued at the lower of cost and net realisable value, and was verified by 100% physical inspection by members of the committee. The value in these accounts is at cost less 10%
Notes to the accounts Page 5
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report teport to the trust•esl embers of Rickrnansworth School PTA )n accounts for the year •nded 31. March 2020 Charity no (If any) 311074 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 3110312020 lesponslbltties and iasls of rnport As the charitys trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Acr). I report in respect of my examination of the Trust's accounts carried tsut under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commisslon under section 145(5)(b) of the Act. Independent I have completed my examinatK)n. I confirm that no material matters have •xamlnorfs sL*ement come to my attention in connection with the examinalion I have no )ncernS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Dats: 2210112021 Name: Aaron Martins ACMA Relevant professlonal quallflcatlon(8) or body (If any): Chartered Management Accountant Address: 10 De Ver8 Walk Watford Herts
Soctioii B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Glv• here brlof dolall$ of any It•m• that tho oxamlner wlshos to dl$¢lose. IER Oct 2018