Statement of Financial Activities for the year ending 31st March 2020
**RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074**
The Trustees present their report and accounts for the year ending 31st March 2020
## **Trustees**
The trustees have served on the committee throughout the year. Appointment of trustees is governed by the Constitution. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee.
## **Investment powers**
The Constitution authorises the trustees to make and hold investments using the general funds of the charity, but no such investments are presently held and none are expected to be held in the foreseeable future.
## **Constitution, objects and policies**
The PTA is governed by its Constitution and its objects are to advance the education of the pupils of Rickmansworth School by providing and assisting in the provision of facilities for education in the school, and in so doing foster more extensive relationships between the staff, parents and others associated with the school and engage in activities which support the school and promote the welfare of the pupils attending it. The trustees delegate the day to day responsibilities for fund-raising activities to the PTA Committee.
## **Development, activities and achievements**
The trustees consider the performance of the association this year to be satisfactory having this year raised for the funds of:
|_(2020)_|£25,127|(2019)|£17,811|
|---|---|---|---|
|and having donated following amounts to school||||
|_(2020)_|£49,000|(2019)|£0|
The above donation includes £20,000 from funds raised from the previous year donated to the School's Music Department towards its refurbishment.
The remaining £29,000 was used to pay for the upgrade to the flooring in the Playhouse (£9000) and the new sound and lighting in the Playhouse (£20,000).
The bulk of this year's fund raising ( £19,000) comes from the Uniform Shop which is completely run by unpaid PTA volunteers. The association would like to thank all parents and staff, whose continued support enabled us to raise these funds
## **Financial review**
The surplus for the year is as set out in the attached financial statements and arises from voluntary fund-raising, and trading acitvites of the uniform shop.
## **Future developments and post Balance Sheet events**
The Year ending 2020 will see a change in the PTA Chair and the Head Teacher as well as other Trustess. Please also note the post balance sheet donation stated under developments, activities and achievemnts above.
## **Statement of trustees' responsibilities**
The trustees are required under the constitution to prepare financial statements for the financial year which give a true and fair view of the state of affairs of the charity and of its results for that period.
In preparing those financial statements the trustees are required to :
- 1/ select suitable accounting policies and apply them consistently;
- 2/ make judgments and estimates that are reasonable and prudent;
- 3/ prepare the financial statements on a going concern basis unless it is appropriate to assume that the charity will not continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable
accuracy at any time the financial position of the charity. They are also responsible for safeguarding
**Page 1**
the assets of the charity and hence, for taking reasonable steps for the prevention and detection of fraud and any other irreularities.
This report was approved by the trustees on and signed on its behalf by:
………………………………………………………..
## **Trustee**
**Page 2**
## **RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074**
Statement of Financial Activities for the year ending 31st March 2020
|**Incoming Resouces**
_Note_
Fund-raising income
_2_
Sale of school uniform
Interest received
Misc Income
**Total incoming resources**
**Resources expended**
**Direct charitable**
_._
Donation to School
**Other expenditure**
Fund-raising costs
_2_
Purchase of school uniform (for resale) Net of Stock Movement
Unifrom Shop Expenses
Management & Administration of PTA
_3_
**Total expenditure**
**Net movement in funds for the year**
_4_
**Total funds brought forward**
**Total funds carried forward**|**2020**
**9,959**
**58,875**
**0**
**36**
**68,870**
**49,000**
**3,659**
**39,962**
**0**
**122**
**92,743**
**(23,873)**
**91,605**
**67,732**|2019
7,665
62,076
0
36|
|---|---|---|
|||69,777|
|||**-**
3,908
47,916
26
117|
|||51,967|
|||17,811
73,794|
|||£91,605|
**The notes on pages 4 to 5 form part of these accounts Page 2**
Statement of Financial Activities for the year ending 31st March 2020
## **RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074**
|48126.34
**Current Assests**
Cash in Hand
Refreshments Stock
Stock of uniform (for resale)
Balance at bank
Prepayments & Receivables
**Current Liabilities:**amounts falling due within 1 year
Accruals
**Capital**
Unrestricted funds|_Note_
_5_|**2020**
**243**
**616**
**35,177**
**31,696**
**-**
**67,732**
**-**
**-**
**67,732**
**£67,732**
**0**|2019
3,579
719
39,180
48,126
-|
|---|---|---|---|
||||91,605
-
-|
||||91,605|
|||||
||||£91,605|
||||(0)|
**The notes pages 4 to 5 form part of these accounts Page 3**
**RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074**
## **NOTE**
## **1 Accounting Policies**
## **a) Basis of preparation of the accounts**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accrodance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK
The charity has taken advantage of the exemption in Financial Reporting Standard no.1 from the requirement to produce a cashflow statement on the grounds that it qualifies as a small charity.
## **b) Income**
Voluntary income and donations are accounted for as received by the association. The income from fund-raising ventures is shown gross, with the associated costs included in fund-raising costs. No permanent endowments have been received in the period.
## **c) Value Added Tax**
Value added tax is not recoverable by the charity and as such is included in the relevant costs in the statement of financial activities.
## **d) Fund-raising costs**
Fund-raising expenditure comprises costs incurred in the staging of fund-raising events.
## **e) Management and administration expenditure**
Expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity or fund-raising ventures.
## **2 Fund-raising income and costs**
|Quiz Nights
Song & Dance
Sports Day/ Sports Mornings
Non-Uniform Days
School Discos
School Production
Change in Refreshments Stock
Everyclick
Matchfunding
**Profit**|**2020**
**2020**
**INCOME**
**COSTS**
4,508
2,387
169
85
1,583
330
393
1,432
406
1,418
451
(102)
59
500
**9,959**
**3,659**
**6,300**|**2019**
**2019**
**INCOME**
**COSTS**
4,355
2,750
122
51
1,459
683
-
-
1,682
425
47|
|---|---|---|
|||**7,665**
**3,908**|
|||**3,757**|
Nothes to the Accounts Page 4
Notes to the Accounts for the year ending 31st March 2020
**Registered Charity No. 311074**
## **RICKMANSWORTH SCHOOL PTA**
|**NOTE**
**3**
**Administration expenditure**
Insurance
**4**
**Net movement in funds for the year**
Donations (inclusive of Income Tax refunds)
Profit on sale of school uniform & Stock movement
Income from fund raising activities**less**expenses
Bank interest received / Misc income
Funds raised**less**direct costs
Administration costs
Net funds raised in the year
Transferred to school funds
Other Donations Made
Net movement in funds for the year
The net movement in funds for the year is stated after charging:
Trustees' remuneration
Trustees' expenses reimbursed
Fee for the independent examination of the accounts|**2020**
**122**
**122**
**18,914**
**6,300**
**36**
**25,250**
**122**
**25,372**
**49,000**
**(23,628)**
**-**
**-**
**-**
**£0**|2019|
|---|---|---|
|||117|
|||112|
|||-
11,838
-
-|
|||11,838
117|
|||11,955
**1,500**|
|||**10,455**|
|||-
-
-|
|||£0|
## **5 Stock of school uniform for resale**
Stock is valued at the lower of cost and net realisable value, and was verified by 100% physical inspection by members of the committee. The value in these accounts is at cost less 10%
**Notes to the accounts Page 5**
Statement of Financial Activities for the year ending 31st March 2020
**RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074**
The Trustees present their report and accounts for the year ending 31st March 2020
## **Trustees**
The trustees have served on the committee throughout the year. Appointment of trustees is governed by the Constitution. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee.
## **Investment powers**
The Constitution authorises the trustees to make and hold investments using the general funds of the charity, but no such investments are presently held and none are expected to be held in the foreseeable future.
## **Constitution, objects and policies**
The PTA is governed by its Constitution and its objects are to advance the education of the pupils of Rickmansworth School by providing and assisting in the provision of facilities for education in the school, and in so doing foster more extensive relationships between the staff, parents and others associated with the school and engage in activities which support the school and promote the welfare of the pupils attending it. The trustees delegate the day to day responsibilities for fund-raising activities to the PTA Committee.
## **Development, activities and achievements**
The trustees consider the performance of the association this year to be satisfactory having this year raised for the funds of:
|_(2020)_|£25,127|(2019)|£17,811|
|---|---|---|---|
|and having donated following amounts to school||||
|_(2020)_|£49,000|(2019)|£0|
The above donation includes £20,000 from funds raised from the previous year donated to the School's Music Department towards its refurbishment.
The remaining £29,000 was used to pay for the upgrade to the flooring in the Playhouse (£9000) and the new sound and lighting in the Playhouse (£20,000).
The bulk of this year's fund raising ( £19,000) comes from the Uniform Shop which is completely run by unpaid PTA volunteers. The association would like to thank all parents and staff, whose continued support enabled us to raise these funds
## **Financial review**
The surplus for the year is as set out in the attached financial statements and arises from voluntary fund-raising, and trading acitvites of the uniform shop.
## **Future developments and post Balance Sheet events**
The Year ending 2020 will see a change in the PTA Chair and the Head Teacher as well as other Trustess. Please also note the post balance sheet donation stated under developments, activities and achievemnts above.
## **Statement of trustees' responsibilities**
The trustees are required under the constitution to prepare financial statements for the financial year which give a true and fair view of the state of affairs of the charity and of its results for that period.
In preparing those financial statements the trustees are required to :
- 1/ select suitable accounting policies and apply them consistently;
- 2/ make judgments and estimates that are reasonable and prudent;
- 3/ prepare the financial statements on a going concern basis unless it is appropriate to assume that the charity will not continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable
accuracy at any time the financial position of the charity. They are also responsible for safeguarding
**Page 1**
the assets of the charity and hence, for taking reasonable steps for the prevention and detection of fraud and any other irreularities.
This report was approved by the trustees on and signed on its behalf by:
………………………………………………………..
## **Trustee**
**Page 2**
## **RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074**
Statement of Financial Activities for the year ending 31st March 2020
|**Incoming Resouces**
_Note_
Fund-raising income
_2_
Sale of school uniform
Interest received
Misc Income
**Total incoming resources**
**Resources expended**
**Direct charitable**
_._
Donation to School
**Other expenditure**
Fund-raising costs
_2_
Purchase of school uniform (for resale) Net of Stock Movement
Unifrom Shop Expenses
Management & Administration of PTA
_3_
**Total expenditure**
**Net movement in funds for the year**
_4_
**Total funds brought forward**
**Total funds carried forward**|**2020**
**9,959**
**58,875**
**0**
**36**
**68,870**
**49,000**
**3,659**
**39,962**
**0**
**122**
**92,743**
**(23,873)**
**91,605**
**67,732**|2019
7,665
62,076
0
36|
|---|---|---|
|||69,777|
|||**-**
3,908
47,916
26
117|
|||51,967|
|||17,811
73,794|
|||£91,605|
**The notes on pages 4 to 5 form part of these accounts Page 2**
Statement of Financial Activities for the year ending 31st March 2020
## **RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074**
|48126.34
**Current Assests**
Cash in Hand
Refreshments Stock
Stock of uniform (for resale)
Balance at bank
Prepayments & Receivables
**Current Liabilities:**amounts falling due within 1 year
Accruals
**Capital**
Unrestricted funds|_Note_
_5_|**2020**
**243**
**616**
**35,177**
**31,696**
**-**
**67,732**
**-**
**-**
**67,732**
**£67,732**
**0**|2019
3,579
719
39,180
48,126
-|
|---|---|---|---|
||||91,605
-
-|
||||91,605|
|||||
||||£91,605|
||||(0)|
**The notes pages 4 to 5 form part of these accounts Page 3**
**RICKMANSWORTH SCHOOL PTA Registered Charity No. 311074**
## **NOTE**
## **1 Accounting Policies**
## **a) Basis of preparation of the accounts**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accrodance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK
The charity has taken advantage of the exemption in Financial Reporting Standard no.1 from the requirement to produce a cashflow statement on the grounds that it qualifies as a small charity.
## **b) Income**
Voluntary income and donations are accounted for as received by the association. The income from fund-raising ventures is shown gross, with the associated costs included in fund-raising costs. No permanent endowments have been received in the period.
## **c) Value Added Tax**
Value added tax is not recoverable by the charity and as such is included in the relevant costs in the statement of financial activities.
## **d) Fund-raising costs**
Fund-raising expenditure comprises costs incurred in the staging of fund-raising events.
## **e) Management and administration expenditure**
Expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity or fund-raising ventures.
## **2 Fund-raising income and costs**
|Quiz Nights
Song & Dance
Sports Day/ Sports Mornings
Non-Uniform Days
School Discos
School Production
Change in Refreshments Stock
Everyclick
Matchfunding
**Profit**|**2020**
**2020**
**INCOME**
**COSTS**
4,508
2,387
169
85
1,583
330
393
1,432
406
1,418
451
(102)
59
500
**9,959**
**3,659**
**6,300**|**2019**
**2019**
**INCOME**
**COSTS**
4,355
2,750
122
51
1,459
683
-
-
1,682
425
47|
|---|---|---|
|||**7,665**
**3,908**|
|||**3,757**|
Nothes to the Accounts Page 4
Notes to the Accounts for the year ending 31st March 2020
**Registered Charity No. 311074**
## **RICKMANSWORTH SCHOOL PTA**
|**NOTE**
**3**
**Administration expenditure**
Insurance
**4**
**Net movement in funds for the year**
Donations (inclusive of Income Tax refunds)
Profit on sale of school uniform & Stock movement
Income from fund raising activities**less**expenses
Bank interest received / Misc income
Funds raised**less**direct costs
Administration costs
Net funds raised in the year
Transferred to school funds
Other Donations Made
Net movement in funds for the year
The net movement in funds for the year is stated after charging:
Trustees' remuneration
Trustees' expenses reimbursed
Fee for the independent examination of the accounts|**2020**
**122**
**122**
**18,914**
**6,300**
**36**
**25,250**
**122**
**25,372**
**49,000**
**(23,628)**
**-**
**-**
**-**
**£0**|2019|
|---|---|---|
|||117|
|||112|
|||-
11,838
-
-|
|||11,838
117|
|||11,955
**1,500**|
|||**10,455**|
|||-
-
-|
|||£0|
## **5 Stock of school uniform for resale**
Stock is valued at the lower of cost and net realisable value, and was verified by 100% physical inspection by members of the committee. The value in these accounts is at cost less 10%
**Notes to the accounts Page 5**
CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
teport to the trust•esl
embers of
Rickrnansworth School PTA
)n accounts for the year
•nded
31. March 2020
Charity no
(If any)
311074
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trust.) for the year ended 3110312020
lesponslbltties and
iasls of rnport
As the charitys trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
("the Acr).
I report in respect of my examination of the Trust's accounts carried tsut
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commisslon
under section 145(5)(b) of the Act.
Independent I have completed my examinatK)n. I confirm that no material matters have
•xamlnorfs sL*ement come to my attention in connection with the examinalion
I have no )ncernS and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Slgned:
Dats:
2210112021
Name:
Aaron Martins ACMA
Relevant professlonal
quallflcatlon(8) or body
(If any):
Chartered Management Accountant
Address:
10 De Ver8 Walk
Watford
Herts
Soctioii B
Disclosure
Only complete rf the examiner needs to highlight material matters of concern
(see CC32. Independent examination of charity accounts: directions and
guidance for examiners).
Glv• here brlof dolall$ of
any It•m• that tho
oxamlner wlshos to
dl$¢lose.
IER
Oct 2018