Trustees' Annual Report for the period
Period start date Period end date 1 April 2023 31 March 2024 From To
Section A Reference and administration details
Charity name The Saffron Walden Public Library Other names charity is known by The Gibson Library Registered charity number (if any) 310665 Charity's principal address 2 King Street Saffron Walden Essex Postcode CB10 1ES ~~=~~
Registered charity number (if any) 310665
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) Essex County Library Service 1 council ~~a~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) ~~——_——~~ Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) ~~==~~ Section B Structure, governance and management Description of the charity’s trusts Scheme dated 24[th] January 1967 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) ~~Oo~~
March 2012
TAR
1
Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
ONE OR BOTH THE FOLLOWING;- (A) THE MAINTENANCE AND IMPROVEMENT OF THE LIBRARY; (B) THE PROVISION OF LIBRARY FACILITIES ADDITIONAL TO THOSE NORMALLY PROVIDED BY THE COUNCIL UNDER THE PUBLIC LIBRARIES AND MUSEUMS ACT 19649
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
As a trustee Essex County Council has supported a Heritage Lottery Funding Application for the digitisation of rare books and items will protect the collection from damage or loss. Many items in the Gibson Library are unique or rare, and local ephemera and photography collections are irreplaceable. The Gibson Library’s natural history collection will be more accessible online, fostering appreciation for the environment. The Flora project will engage the public in monitoring local habitats. The Library aims to involve more young people through digitisation projects with schools and online curriculum resources. Reminiscence boxes will engage elderly residents. Volunteer support is crucial, and the project will enhance volunteer management and training through structured cataloguing and digitisation tasks. We are hoping the application is successful.
March 2012
TAR
2
Section D Achievements and performance
The volunteer-run Gibson Library Society also provided a series of well- Summary of the main attended lectures, exhibitions and other events to publicise the Gibson achievements of the charity Library, and raise awareness of the importance of the collection, and for during the year general educational purposes, and several volunteers were working throughout the year, indexing and cataloguing parts of the collection, working on publicity materials and organising the rebinding and conservation programme.
Section E Financial review
The general policy is (a) to maintain a minimum figure in reserves, Brief statement of the equivalent to at least one year’s average annual expenditure. This is in charity’s policy on reserves recognition of the fact that the Charity’s main source of expenditure is the income from a single property (b) to maintain a contingency figure equivalent to a further 6 months annual expenditure. Reserves above this level are from time to time allocated to special projects
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) J Pirez Full name(s) Juliet Pirez Position (eg Secretary, Chair, Head of Libraries etc) Date 17.2.25
March 2012
TAR
3
The Saffron Walden Public Library Independent Examinefs Report To The Trustees Of The Saffron Walder) Public Library I report on the accounts of The Trust for the period ended 31 March 2024, which are set out on page1. Respective responslbillties of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2.) of the Charities Act 2011 {the 2011 Act) and that an independent examinats'on is needed. It is my responsibility to- examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the general Directs'ons given by the Charity Commission under secbon 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attentK)n. Basis of Independent examlnerfs report My examinatson was carried out in accordance with the general Tr'recttons given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records It also includes consideration of any unusual Items or disclosures In the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examlnerfs Statement In connecb'on wrth my examination, no matter has come to my attention.. a) which gives me reasonable cause to believe that in any maten'al respect the requirements.. to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act" have not been met; or b) to which, in ry opinion, attention should be drawn in order to enable a proper understanding of the accounts to be aChed. Loucas Charted Certified Accountants The Carriage House Mill Street Maidstone Kent ME15 6YE Dated: 3010112025
| # # # # # # # |
Actuals Adjust Accrued Forecast Projected to date Prior Yr to date Outturn (£) (£) (£) (£) (£) Income and Expenditure (SAFFLIBR) INCOME Rental Income (16,832) (9,168) (26,000) Contributions 0 0 Dividends 0 0 Interest 0 0 (16,832) 0 (9,168) 0 (26,000) less EXPENDITURE Books and Periodicals 9,473 9,473 Bookbinding 7,974 7,974 Other 245 245 Photography 0 0 Furniture and Equipment 620 620 Printing & Stationery 241 241 Mileage 0 0 Postage 0 0 Premises Costs 0 0 Staff 0 0 Audit Fee 2,400 2,400 20,952 0 0 0 20,952 (Surplus) / Deficit to Date 4,120 0 (9,168) (5,048) SAFFRON WALDEN PUBLIC LIBRARY CHARITY (Gibson Trust) Registered Charity Number 310665 FINANCE REPORT 2023/24 ACCOUNTS as at 31st March 2024 |
|---|---|
Note: the SAFFLIBR follows general ledger rules of income showing as credit and expenditure as debit entries
| Actuals Adjust TRUST FUND (£) Prior Yr Cash at Bank 01/04/2023 64,224 Net Current Assets 01/04/2023 36,399 100,623 0 Surplus / (Deficit) for the year 5,048 £105,670 £0 Cash at Bank 31/03/2024 Net Current Assets 31/03/2024 Income and Expenditure on SAFFLIBR Total net current assets and cash at bank Total net current assets and cash at bank c/fwd to 01/04/2024 SAFFRON WALDEN PUBLIC LIBRARY CHARITY FINANCE REPORT - COMMENTARY 2023/24 ACCOUNTS Income Rental Incomefrom the lease of Newport Jewellery Workshop Ltd is £26,000 for 23/24 financial year. down as Actual Rental Income received (£500) relating to 2022/23 and £17,332 relating to 2023/24 an accrual of £9,168. |
Projected Outturn (£) 64,224 36,399 100,623 5,048 £105,670 £64,227 £32,275 £96,502 This is broken d a year end |
|
|---|---|---|
Expenditure Material expenditure items including Books, Binding, Furniture & Equipment and Premises Business as usual, no issues
The Saffron Walden Public Library Independent Examinefs Report To The Trustees Of The Saffron Walder) Public Library I report on the accounts of The Trust for the period ended 31 March 2024, which are set out on page1. Respective responslbillties of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2.) of the Charities Act 2011 {the 2011 Act) and that an independent examinats'on is needed. It is my responsibility to- examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the general Directs'ons given by the Charity Commission under secbon 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attentK)n. Basis of Independent examlnerfs report My examinatson was carried out in accordance with the general Tr'recttons given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records It also includes consideration of any unusual Items or disclosures In the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examlnerfs Statement In connecb'on wrth my examination, no matter has come to my attention.. a) which gives me reasonable cause to believe that in any maten'al respect the requirements.. to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act" have not been met; or b) to which, in ry opinion, attention should be drawn in order to enable a proper understanding of the accounts to be aChed. Loucas Charted Certified Accountants The Carriage House Mill Street Maidstone Kent ME15 6YE Dated: 3010112025
| # # # # # # # |
Actuals Adjust Accrued Forecast Projected to date Prior Yr to date Outturn (£) (£) (£) (£) (£) Income and Expenditure (SAFFLIBR) INCOME Rental Income (16,832) (9,168) (26,000) Contributions 0 0 Dividends 0 0 Interest 0 0 (16,832) 0 (9,168) 0 (26,000) less EXPENDITURE Books and Periodicals 9,473 9,473 Bookbinding 7,974 7,974 Other 245 245 Photography 0 0 Furniture and Equipment 620 620 Printing & Stationery 241 241 Mileage 0 0 Postage 0 0 Premises Costs 0 0 Staff 0 0 Audit Fee 2,400 2,400 20,952 0 0 0 20,952 (Surplus) / Deficit to Date 4,120 0 (9,168) (5,048) SAFFRON WALDEN PUBLIC LIBRARY CHARITY (Gibson Trust) Registered Charity Number 310665 FINANCE REPORT 2023/24 ACCOUNTS as at 31st March 2024 |
|---|---|
Note: the SAFFLIBR follows general ledger rules of income showing as credit and expenditure as debit entries
| Actuals Adjust TRUST FUND (£) Prior Yr Cash at Bank 01/04/2023 64,224 Net Current Assets 01/04/2023 36,399 100,623 0 Surplus / (Deficit) for the year 5,048 £105,670 £0 Cash at Bank 31/03/2024 Net Current Assets 31/03/2024 Income and Expenditure on SAFFLIBR Total net current assets and cash at bank Total net current assets and cash at bank c/fwd to 01/04/2024 SAFFRON WALDEN PUBLIC LIBRARY CHARITY FINANCE REPORT - COMMENTARY 2023/24 ACCOUNTS Income Rental Incomefrom the lease of Newport Jewellery Workshop Ltd is £26,000 for 23/24 financial year. down as Actual Rental Income received (£500) relating to 2022/23 and £17,332 relating to 2023/24 an accrual of £9,168. |
Projected Outturn (£) 64,224 36,399 100,623 5,048 £105,670 £64,227 £32,275 £96,502 This is broken d a year end |
|
|---|---|---|
Expenditure Material expenditure items including Books, Binding, Furniture & Equipment and Premises Business as usual, no issues