## **Trustees' Annual Report for the period**
Period start date Period end date 1 April 2023 31 March 2024 **From To**
Section A Reference and administration details
**Charity name** The Saffron Walden Public Library **Other names charity is known by** The Gibson Library **Registered charity number (if any)** 310665 **Charity's principal address** 2 King Street Saffron Walden Essex **Postcode CB10 1ES** ~~=~~
**Registered charity number (if any)** 310665
**Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** Essex County Library Service 1 council ~~a~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ~~——_——~~ **Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ~~==~~ **Section B Structure, governance and management Description of the charity’s trusts** Scheme dated 24[th] January 1967 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) ~~Oo~~
March **2012**
**TAR**
1
Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
ONE OR BOTH THE FOLLOWING;- (A) THE MAINTENANCE AND IMPROVEMENT OF THE LIBRARY; (B) THE PROVISION OF LIBRARY FACILITIES ADDITIONAL TO THOSE NORMALLY PROVIDED BY THE COUNCIL UNDER THE PUBLIC LIBRARIES AND MUSEUMS ACT 19649
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
As a trustee Essex County Council has supported a Heritage Lottery Funding Application for the digitisation of rare books and items will protect the collection from damage or loss. Many items in the Gibson Library are unique or rare, and local ephemera and photography collections are irreplaceable. The Gibson Library’s natural history collection will be more accessible online, fostering appreciation for the environment. The Flora project will engage the public in monitoring local habitats. The Library aims to involve more young people through digitisation projects with schools and online curriculum resources. Reminiscence boxes will engage elderly residents. Volunteer support is crucial, and the project will enhance volunteer management and training through structured cataloguing and digitisation tasks. We are hoping the application is successful.
March **2012**
**TAR**
2
## Section D Achievements and performance
The volunteer-run Gibson Library Society also provided a series of well- **Summary of the main** attended lectures, exhibitions and other events to publicise the Gibson **achievements of the charity** Library, and raise awareness of the importance of the collection, and for **during the year** general educational purposes, and several volunteers were working throughout the year, indexing and cataloguing parts of the collection, working on publicity materials and organising the rebinding and conservation programme.
## **Section E Financial review**
The general policy is (a) to maintain a minimum figure in reserves, **Brief statement of the** equivalent to at least one year’s average annual expenditure. This is in **charity’s policy on reserves** recognition of the fact that the Charity’s main source of expenditure is the income from a single property (b) to maintain a contingency figure equivalent to a further 6 months annual expenditure. Reserves above this level are from time to time allocated to special projects
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** J Pirez **Full name(s)** Juliet Pirez **Position (eg Secretary, Chair,** Head of Libraries **etc) Date** 17.2.25
March **2012**
**TAR**
3
The Saffron Walden Public Library
Independent Examinefs Report
To The Trustees Of The Saffron Walder) Public Library
I report on the accounts of The Trust for the period ended 31 March 2024, which are set out on
page1.
Respective responslbillties of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees
consider that an audit is not required for this year under section 144(2.) of the Charities Act 2011
{the 2011 Act) and that an independent examinats'on is needed.
It is my responsibility to-
examine the accounts under section 145 of the 2011 Act.,
to follow the procedures laid down in the general Directs'ons given by the Charity
Commission under secbon 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attentK)n.
Basis of Independent examlnerfs report
My examinatson was carried out in accordance with the general Tr'recttons given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and
a comparison of the accounts presented with those records It also includes consideration of any
unusual Items or disclosures In the accounts. and seeking explanations from you as trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that
would be required in an audit and consequently no opinion is given as to whether the accounts
present a 'true and fair view, and the report is limited to those matters set out in the statement
below.
Independent examlnerfs Statement
In connecb'on wrth my examination, no matter has come to my attention..
a) which gives me reasonable cause to believe that in any maten'al respect the requirements..
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the
accounting requirements of the 2011 Act"
have not been met; or
b) to which, in ry opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be aChed.
Loucas
Charted Certified Accountants
The Carriage House
Mill Street
Maidstone
Kent
ME15 6YE
Dated: 3010112025
|#
#
#
#
#
#
#|**Actuals**
**Adjust**
**Accrued**
**Forecast**
**Projected**
**to date**
**Prior Yr**
**to date**
**Outturn**
**(£)**
**(£)**
**(£)**
**(£)**
**(£)**
**Income and Expenditure (SAFFLIBR)**
**_INCOME_**
Rental Income
(16,832)
(9,168)
(26,000)
Contributions
0
0
Dividends
0
0
Interest
0
0
**(16,832)**
**0**
**(9,168)**
**0**
**(26,000)**
**_less EXPENDITURE_**
Books and Periodicals
9,473
9,473
Bookbinding
7,974
7,974
Other
245
245
Photography
0
0
Furniture and Equipment
620
620
Printing & Stationery
241
241
Mileage
0
0
Postage
0
0
Premises Costs
0
0
Staff
0
0
Audit Fee
2,400
2,400
**20,952**
**0**
**0**
**0**
**20,952**
**(Surplus) / Deficit to Date**
**4,120**
**0**
**(9,168)**
**(5,048)**
**SAFFRON WALDEN PUBLIC LIBRARY CHARITY (Gibson Trust)**
**Registered Charity Number 310665**
**FINANCE REPORT**
**2023/24 ACCOUNTS**
**as at 31st March 2024**|
|---|---|
Note: the SAFFLIBR follows general ledger rules of income showing as credit and expenditure as debit entries
||**Actuals**
**Adjust**
**TRUST FUND**
**(£)**
**Prior Yr**
Cash at Bank 01/04/2023
64,224
Net Current Assets 01/04/2023
36,399
**100,623**
**0**
Surplus / (Deficit) for the year
5,048
**£105,670**
**£0**
Cash at Bank 31/03/2024
Net Current Assets 31/03/2024
**Income and Expenditure on SAFFLIBR**
**Total net current assets and cash at bank**
**Total net current assets and cash at bank**
**c/fwd to 01/04/2024**
**SAFFRON WALDEN PUBLIC LIBRARY CHARITY**
**FINANCE REPORT - COMMENTARY**
**2023/24 ACCOUNTS**
**Income**
**Rental Income**from the lease of Newport Jewellery Workshop Ltd is £26,000 for 23/24 financial year.
down as Actual Rental Income received (£500) relating to 2022/23 and £17,332 relating to 2023/24 an
accrual of £9,168.|**Projected**
**Outturn**
**(£)**
64,224
36,399
**100,623**
5,048
**£105,670**
£64,227
£32,275
**£96,502**
This is broken
d a year end|
|---|---|---|
||||
**Expenditure Material expenditure items including Books, Binding, Furniture & Equipment and Premises** Business as usual, no issues
The Saffron Walden Public Library
Independent Examinefs Report
To The Trustees Of The Saffron Walder) Public Library
I report on the accounts of The Trust for the period ended 31 March 2024, which are set out on
page1.
Respective responslbillties of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees
consider that an audit is not required for this year under section 144(2.) of the Charities Act 2011
{the 2011 Act) and that an independent examinats'on is needed.
It is my responsibility to-
examine the accounts under section 145 of the 2011 Act.,
to follow the procedures laid down in the general Directs'ons given by the Charity
Commission under secbon 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attentK)n.
Basis of Independent examlnerfs report
My examinatson was carried out in accordance with the general Tr'recttons given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and
a comparison of the accounts presented with those records It also includes consideration of any
unusual Items or disclosures In the accounts. and seeking explanations from you as trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that
would be required in an audit and consequently no opinion is given as to whether the accounts
present a 'true and fair view, and the report is limited to those matters set out in the statement
below.
Independent examlnerfs Statement
In connecb'on wrth my examination, no matter has come to my attention..
a) which gives me reasonable cause to believe that in any maten'al respect the requirements..
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the
accounting requirements of the 2011 Act"
have not been met; or
b) to which, in ry opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be aChed.
Loucas
Charted Certified Accountants
The Carriage House
Mill Street
Maidstone
Kent
ME15 6YE
Dated: 3010112025
|#
#
#
#
#
#
#|**Actuals**
**Adjust**
**Accrued**
**Forecast**
**Projected**
**to date**
**Prior Yr**
**to date**
**Outturn**
**(£)**
**(£)**
**(£)**
**(£)**
**(£)**
**Income and Expenditure (SAFFLIBR)**
**_INCOME_**
Rental Income
(16,832)
(9,168)
(26,000)
Contributions
0
0
Dividends
0
0
Interest
0
0
**(16,832)**
**0**
**(9,168)**
**0**
**(26,000)**
**_less EXPENDITURE_**
Books and Periodicals
9,473
9,473
Bookbinding
7,974
7,974
Other
245
245
Photography
0
0
Furniture and Equipment
620
620
Printing & Stationery
241
241
Mileage
0
0
Postage
0
0
Premises Costs
0
0
Staff
0
0
Audit Fee
2,400
2,400
**20,952**
**0**
**0**
**0**
**20,952**
**(Surplus) / Deficit to Date**
**4,120**
**0**
**(9,168)**
**(5,048)**
**SAFFRON WALDEN PUBLIC LIBRARY CHARITY (Gibson Trust)**
**Registered Charity Number 310665**
**FINANCE REPORT**
**2023/24 ACCOUNTS**
**as at 31st March 2024**|
|---|---|
Note: the SAFFLIBR follows general ledger rules of income showing as credit and expenditure as debit entries
||**Actuals**
**Adjust**
**TRUST FUND**
**(£)**
**Prior Yr**
Cash at Bank 01/04/2023
64,224
Net Current Assets 01/04/2023
36,399
**100,623**
**0**
Surplus / (Deficit) for the year
5,048
**£105,670**
**£0**
Cash at Bank 31/03/2024
Net Current Assets 31/03/2024
**Income and Expenditure on SAFFLIBR**
**Total net current assets and cash at bank**
**Total net current assets and cash at bank**
**c/fwd to 01/04/2024**
**SAFFRON WALDEN PUBLIC LIBRARY CHARITY**
**FINANCE REPORT - COMMENTARY**
**2023/24 ACCOUNTS**
**Income**
**Rental Income**from the lease of Newport Jewellery Workshop Ltd is £26,000 for 23/24 financial year.
down as Actual Rental Income received (£500) relating to 2022/23 and £17,332 relating to 2023/24 an
accrual of £9,168.|**Projected**
**Outturn**
**(£)**
64,224
36,399
**100,623**
5,048
**£105,670**
£64,227
£32,275
**£96,502**
This is broken
d a year end|
|---|---|---|
||||
**Expenditure Material expenditure items including Books, Binding, Furniture & Equipment and Premises** Business as usual, no issues