Buckinghamshire Archaeological Society
Discover Bucks Museum Church Street, Aylesbury HP20 2QP Charity Registration number 310525
Trustees’ Annual Report for the period
From 1 January 2023 to 31 December 2023
Objects and Activities
To promote and to foster among the public the study of the architecture, archaeology, geology, botany, genealogy, zoology, topography, heraldry ,numismatics and the general and domestic and natural history and arts of Buckinghamshire
Main activities
Publishes the journal Records of Buckinghamshire
Publishes books and papers on the history and archaeology of the county
Produces two newsletters annually
Preserves and collects important county documents
Encourages research
Organises a varied winter lecture programme
Supports the work of the County Museum
Gives informal comment on some planning matters
Undertakes investigations at sites providing archaeological interest
Public benefit
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Achievements and Performance
The annual “Records of Buckinghamshire” (volume 63) was published in May 2023 The library was open to members of the public each Wednesday for research and consultation.
An excavation of the ha-ha at Linford Manor dig was undertaken by members
A day long conference was held in October 2023 in conjunction with other archaeological societies in Buckinghamshire.
A day long conference was held at which archaeologists involved in the preparation for the construction of HST outlined their activities in Buckinghamshire.
Structure, Governance and Management
The Society (an unincorporated association) is governed by trust deed. Trustees are elected at the Society’s annual general meeting and serve for up to three years.
Financial Review
The Society’s net assets at 31 December 2023 totalled £106,759. This includes restricted funds of £10,542 which have been set aside for specific purposes and a contingency reserve of £64,902 allocated to meet future expenditure on the freehold property owned by the Society.
Serious Incidents
There were no serios incidents in the year to 31 December 2023
Buckinghamshire Archaeological Society Independent Examiner's Report to the trustees on the accounts forthe year ended 31 December 2023 The report covers the accouiits for the year ended 31 December 2023 as set out in the following pages. The trustees are responsible for the preparation of the accounts. The charity's trustees consider that an Inde[ndent cxamination is needed. It is my responsibility to Examine the accounts under Section 345 of the 201 l Act To follow tlie procedures laid down in the general directions given by the Charity Commission under Section 145 (5Kb) of the 2011 Act and To state whether particular matters have come to my attention Basis of Independent Examiner's report My examination was carried out in accordance with genernl directions given by the Charity Commission. An examination includes a revTew of the aoUntIng records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unu8ual item8 of disclosure in the accounts and seeking explanations from the truste¢s conccrning any such matters . The procedures undertaken do not provide all the evideiice tliat would be required in Etn audit and con.8equcntly no opinion is given as to whether the accounts present a true and fair view and the r¢port is limited to the matters set out in the statement below. Independent Examiner's Report I have completed my examinatioh and I confirni that no material matters have come to my attention in connection with the exam inat&on whicli give me cause that in any material respect the accounting records were not kept in accordance with S¢ction 130 of the Charities Act the accounts did not accord with the accounting records or the accoui)ts did nol comply with the applicable requirement8 concerning thc fonn and content of the accounts set out iii the Charities (Accounts and Reports) Regulations 2008 other than any requirement tliat the accounts give a "true and fair" view which is not a matter considered as part of an independent examination. have no concerns and have com¢ across no other matters in connection with the examination to wliich atteijtion should be drawn in tliis report in order to enable a proper understanding of the accounts to be reached. il 10%+. Mrs B Dharamshi Hon Independent Examiner 123 Frenchay Road OXFORD OX2 6TE
Buckinghamshire Archaeological Society
Statement of Financial Activities for the year ended 31 December 2023
| Unrestricted Incoming Resources Funds Members' subscriptions 9,203 Gift Aid on members' subscriptions 1,740 Sales of publications 1,343 Sales of Records of Bucks and commercial income 4,627 Grant from HS2 3,140 Donations 492 BLHN conference - HS2 conference - John Head Will Trust 253 Museum rent 1 Other Incoming Resources 83 Interest 1,328 22,210 Resources expended 18,084 - Net (outgoing)/incoming resources 4,126 Increase/(Reduction) in value of investment 5,522 Total movement of funds 9,648 Fund balances at 1 January 2023 70,472 Fund balances at 31 December 2023 £ 80,120 £ |
Restricted Funds 2,944 2,944 2,228 - 716 716 25,923 26,639 £ |
2023 Total 2022 Total Funds Funds 9,203 7,364 1,740 1,457 1,343 3,783 4,627 4,842 3,140 1,000 492 528 2,944 2,500 - 1,886 253 197 1 1 83 58 1,328 250 25,154 23,866 20,312 - 18,442 - 4,842 5,424 5,522 4,357 - 10,364 1,067 96,395 95,328 106,759 £ 96,395 |
|---|---|---|
Buckinghamshire Archaeological Society
Notes forming part of the Financial Statements for the year ended 31 December 2023
1. Accounting Policies
The financial statements have been prepared under the historical cost convention as modified by the revaluation of investments and in accordance with The Charities Act and the Statement of Recommended Practice: Accounting and Reporting for Charities (issued in 2005) and all applicable Accounting Standards. The principal accounting policies adopted in the preparation of the accounts remain unaltered from previous years.
| ons Grants and Legacies General £ HS2 £ |
2023 | 2022 |
|---|---|---|
| 492 528 3,140 1,000 |
2. Donations Grants and Legacies
| 3. Total Resources expended Record of Bucks (vol 63) Newsletter Meetings Excursions BLHN conference HS2 conference Office and sundry expenses Grants ("Hidden Bucks") Insurance Subscriptions Library purchases Library equipment Publications Digitisation (Records of Bucks) from HS2 Grant Software Licences Website & Zoom costs Joan Elding prize £ |
2023 UnrestrictedRestricted Total |
2022 Total |
|---|---|---|
| £ £ £ £ 8,138 8,138 9,167 71 71 70 84 84 107 20 20 60 2,228 2,228 1,863 1,450 1,073 1,073 1,110 2,969 2,969 - 301 301 285 214 214 116 116 116 383 619 619 - 96 96 2,469 2,994 2,994 483 483 305 466 466 468 440 440 590 |
||
| 18,084 2,228 20,312 18,443 |
Buckinghamshire Archaeological Society
Notes forming part of the Financial Statements for the year ended 31 December 2023
| 4. Investments: COIF accummulation shares Market value at 1 January 2023 Movement in valuation Market value at 31 December 2023 £ Cost at 31 December 2023 £ |
2023 | 2022 | |
|---|---|---|---|
| £ 44,078 5,522 49,600 5,427 |
£ 48,435 4,357 - |
||
| 44,078 | |||
| 5,427 |
Investments forming more than 5% of assets
COIF Charities Fund accumulation units, market value £49,600 represent 46.46% of the Society's assets.
5. Funds Balances
| Capital Fund Other resticted Funds Library Legacy Fund Balance at 1 January 2023 Net movement in the year Balance at 31 December 2023 Professor Mead Legacy Balance at 1 January 2023 Net movement in the year Balance at 31 December 2023 Bucks Local History Network Fund Balance at 1 January 2023 Net movement in the year Balance at 31 December 2023 Contigency Reserve Unrestricted Funds Balance at 1 January 2023 Transfer to contingency reserve see note below) Net movement in the year Balance at 31 December 2023 Total Funds Sub total Total |
16,097 16,097 717 717 0 0 717 717 1,755 1,755 - - 1,755 1,755 7,354 6,716 716 638 8,070 7,354 |
16,097 16,097 717 717 0 0 717 717 1,755 1,755 - - 1,755 1,755 7,354 6,716 716 638 8,070 7,354 |
|---|---|---|
| 1,755 - |
||
| 7,354 716 |
||
| 8,066 2,496 - 9,648 |
10,542 9,826 26,639 25,923 64,902 62,406 10,609 2,972 - 429 15,218 8,066 106,759 96,395 |
|
| £ |
The contingency reserve provides for expenditure by the Society which may arise from any future changes in the operation of the County Museum. The reserve was increased by £2,496 to recognise
effect of inf lation in the year.
Buckinghamshire Archaeological Society
Balance Sheet as at 31 December 2023
| Fixed Assets Investments Museum Premises & Ceely House Current Assets Sundry Debtors Short Term Deposits Cash at bank and in hand Less Current Liabilities Creditors - amounts due within one year Sundry Creditors Deferred Income Net Current Assets Net Assets Represented by Capital Fund Restricted Funds Contingency Reserve Unrestricted Funds |
2023 2022 £ £ £ £ 49,600 44,078 13,738 13,738 63,338 57,816 1,498 1,547 43,425 39,177 2,498 3,438 47,421 44,162 -2,536 -1,050 -1,464 -4,533 -4,000 5,583 43,421 38,579 £ 106,759 96,395 16,097 16,097 10,542 9,826 26,639 25,923 64,902 62,406 15,218 8,066 80,120 70,472 £ 106,759 96,395 |
|---|---|
The freehold interest of the museum premises and Ceely House shown above is subject to a lease with over 90 years yet to run under which an annual rent of £1 per annum is payable
Mr Douglas Stuckey, Chairman
Mr Harry Ball, Treasurer