Trustees of the Lambe School
Charity No 310422
Minutes
Committee Meeting 26[th] April 2022 at 7.30pm
Present
James Bolton (Chairman), Bob Elmer (Treasurer), Linda Bestow (Secretary), , Rev Canon S Van der Toorn, Steve Butcher
1 Apologies for absence
none
2. Minutes of meeting held on 18[th] January 2022
Signed by the Chairman as a true record
3 Chairman’s Report
None – all items listed on Agenda
4. Secretary’s Report
Linda had has heard back from Parish Clerk new trustee to be appointed at AGM in May
5. Treasurer’s Report
As appended to minutes - £23,166 current account £42,220 deposit
6. Hiring Rates
Remain as now review again in autumn and agree increasing payments to Emma (£95 month) and Karen (£9.50 hour)
7. Maintenance issues
A. Damp work in lower hall
Maljon booked for end of July. Emma has let hirers know
B. Door Mat
Steve has organised replacement which will require silicone under layer to make level with floor – approx cost £200
C. Painting of path edge at rear
Christine not at meeting Linda to contact her to see if everything okay
D. Fire Risk Assessment
Report attached to minutes – all look sensible things to do. Bob to go back to FirePower and ask if they do work or recommend who can and obtain quotes for work
E H and S Risk Assessment
Outstanding for last meeting James to look at templates Linda has found and see what needs to be done
Linda has bought an Accident Book and put it with first aid kit in kitchen
F Paving in front of building
Work completed
G Moss on Path
Ted had organised this with gardener and work done
H Water heater
Linda has investigated this and is now not so keen to recommend a replacement to the urn. Bowls Club and Church both use a Lincat instant water heater. More constant use is made of them and they do require maintenance. A survey is being carried out as to what use is actually made of the urn and this will be monitored so far use seems to be one a week by Bridge Club. In meantime Bob will buy a new kettle and get the existing old one cleaned and kept as a spare
I Any other issues
Linda suggested that kitchen could do with deep clean, sort out and generally tidy with provision of baskets and cleaning materials for hirers. Bob to contact Karen and put her in touch with Linda
8. Conversion to CIO
James and Steve to look at update to the Constitution to progress this
9. Web site
James and Steve to look at this
10. Any other business
none
Date of next meeting – 19[th] July and 11[th] October (also AGM)
Meeting closed at 8.40pm
LAMBE SCHOOL - INCOME 2021-22
| Rentals | Grants | EE Rent | Interest | ||||
|---|---|---|---|---|---|---|---|
| APRIL | March rents | cash | £13.00 | ||||
| Babergh Grants x5 | £10,708.00 | ||||||
| MAY | RENTS | CASH | £39.00 | ||||
| JUNE | RENTS | CASH | £36.00 | ||||
| CHEQUE | £70.00 | ||||||
| CHEQUE | £17.50 | ||||||
| WED BRG | BACS | £31.00 | |||||
| BABERGH | BACS | £52.50 | |||||
| REST GRANT | BACS | £8,000.00 | RESTART GRANT | ||||
| POW NET | CHEQUE | £40.00 | LEASE POWER NETWORK | ||||
| JULY | RENTS | CASH | £113.00 | LESS EMMA £85 PAID IN £28 | |||
| LANKESTER | CHEQUE | £17.50 | |||||
| LANKESTER | CHEQUE | £17.50 | |||||
| WED BR | BACS | £62.00 | |||||
| OPEN GDNS | BACS | £31.00 | |||||
| Stour valley | Bacs | £35.00 | |||||
| AUGUST | RENTS | CASH | £144.50 | LESS EMMA £85, KAREN £59.50 | |||
| LANKESTER | CHEQUE | £17.50 | |||||
| LANKESTER | CHEQUE | £17.50 | |||||
| PILATES | CHEQUE | £155.00 | |||||
| HOBBS | BACS | £78.00 | |||||
| WED BRIDGE | BACS | £46.50 |
LAMBE SCHOOL - INCOME 2021-22
| Rentals | Grants | EE Rent | Interest | |||
|---|---|---|---|---|---|---|
| SEPTEMBER | RENTS | CASH | £68.00 | |||
| MANUEL | CHEQUE | £70.00 | ||||
| HOBBS | BACS | £78.00 | ||||
| WED BRIDGE | BACS | £62.00 | ||||
| EBBS | CHEQUE | £155.00 | ||||
| HORT SOC | BACS | £13.50 | ||||
| OCTOBER | RENTS | CASH | £188.50 | |||
| LANKESTER | CHEQUE | £17.50 | ||||
| LANKESTER | CHEQUE | £17.50 | ||||
| PILATES | CHEQUE | £93.00 | ||||
| HOBBS | BACS | £40.50 | ||||
| WED N BR | BACS | £62.00 | ||||
| PELLS | BACS | £17.50 | ||||
| NOVEMBER | RENTS | CASH | £165.00 | |||
| LANKESTER | CHEQUE | £17.50 | ||||
| LANKESTER | CHEQUE | £17.50 | ||||
| MANUEL | CHEQUE | £35.00 | ||||
| MANUEL | CHEQUE | £17.50 | ||||
| ST VALLEY | BACS | £34.00 | ||||
| TIMPELLS | BACS | £17.50 | ||||
| HOBBS | BACS | £54.00 | ||||
| WED BRIDGE | BACS | £62.00 | ||||
| EBBS | cheque | £186.00 | ||||
| EBPC | BACS | £149.00 | ||||
| HORT SOC | BACS | £29.00 |
LESS EMMA £85, KAREN £72.25. £31.25 PAID IN
LESS EMMA £85, KAREN £68 £12 PAID IN
LAMBE SCHOOL - INCOME 2021-22
| Rentals | Grants | EE Rent | Interest | |||
|---|---|---|---|---|---|---|
| DECEMBER | RENTS | CASH | £240.00 | |||
| MANUEL | CHEQUE | £70.00 | ||||
| N MUSIC | BACS | £17.50 | ||||
| GIBRIT | BACS | £17.50 | ||||
| HOBBS | BACS | £40.50 | ||||
| WED BRIDGE | BACS | £62.00 | ||||
| O SPENCER | BACS | £70.00 | ||||
| ST VALLEY | BACS | £35.00 | ||||
| PELLS | bacs | £17.50 | ||||
| JANUARY | RENTS | CASH | £221.00 | |||
| PILATES | CHEQUE | £108.50 | ||||
| HOBBS | BACS | £54.00 | ||||
| J GIBBBS | BACS | £35.00 | ||||
| WED BRIDG | BACS | £31.00 | ||||
| EBBS | CHEQUE | £93.00 | ||||
| HORT SOC | BACS | £13.50 | ||||
| EBPC | BACS | £71.50 | ||||
| 12.1 PELLS | BACS | £35.00 | ||||
| FEBRUARY | RENTS | CASH | £83.50 | |||
| cash | £1.50 | |||||
| MANUEL | CHEQUE | £17.50 | ||||
| HOBBS | BACS | £54.00 | ||||
| SCC | BACS | £395.00 | ||||
| GIBBS | BACS | £35.00 | ||||
| WED BRIDGE | BACS | £62.00 | ||||
| N Humphries | BACS | £17.50 | ||||
| 23.2.22 | BABERGH | BACS | £2,667.00 |
LESS EMMA £85, KAREN £68 PAID IN £87
LESS EMMA £85 KAREN £51 PAID IN £85
NIL PAID IN to make up to £85 paid to Emma
OMINICRON HOSPITALITY &LEISURE GRANT
LAMBE SCHOOL - INCOME 2021-22
Rentals Grants EE Rent Interest MARCH RENTS CASH £112.00 £55.25 KAREN, EMMA £56.75 GIBBS BACS £35.00 WED BRIDGE BACS £62.00 U3A BACS £35.00 HOBBS BACS £40.50 GROUP BACS £35.00 PARTON BACS £55.00 WED BRIDGE BACS £77.50 intrest on savings account £4.65 Total income in the year £5,011.50 £21,375.00 £40.00 £4.65 £26,431.15
LAMBE SCHOOL - INCOME 2021-22
Rentals Grants
EE Rent Interest
To adjust income for debtors:
less debtors b/f from 2020-21 (shown in green above)
March rents CASH £13.00 total debtors c/f £13.00
plus debtors c/f (money relating to 2021-22 not received until 2022-23)
March rents banked in April CASH £233.50 less received in advance -£64.00 PILATES CHEQUE £186.00 Invoices 4th quarter: EB Bridge £170.50 Horticultural Society £13.50 EB Parish Council £104.50 total debtors c/f £644.00
LESS EMMA £85, KAREN £515 PAID IN £97.50 April and May Farmers Markets (see Emma's cash sheet)
Total income for 2021-22
£5,642.50 £21,375.00 £40.00 £4.65 £27,062.15
LAMBE SCHOOL - EXPENDITURE 2021-2022
| SITE | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| LETTING SEC | CARETAKER | WATER | ELECTRICITY | GAS | INSURANCE | MAINTENANCE | ADMIN | MEMBERSHIP | ADVERT | |||
| APRIL | GATEWELLS | BACS | £47.13 | |||||||||
| EMMA | BACS | £85.00 | ||||||||||
| GATEWELLS | BACS | £46.75 | ||||||||||
| MAY | EMMA | BACS | £85.00 | |||||||||
| EON | BACS | £5.30 | ||||||||||
| EON | BACS | £7.86 | ||||||||||
| GATEWELLS | £51.50 | |||||||||||
| JUNE | EMMA | BACS | £85.00 | |||||||||
| KAREN | BACS | £42.50 | ||||||||||
| WAVE | BACS | £40.69 | ||||||||||
| BBDC | BACS | £13.24 | ||||||||||
| EON | BACS | £9.85 | ||||||||||
| EON | BACS | £9.77 | ||||||||||
| JULY | EMMA | CASH | £85.00 | |||||||||
| KAREN | BACS | £42.00 | ||||||||||
| GTEWELLS | BACS | £71.00 | ||||||||||
| EBPM | BACS | £84.00 | ||||||||||
| GATEWELLS | BACS | £32.25 | ||||||||||
| GATEWELLS | BACS | £81.00 | ||||||||||
| EON | BACS | £4.11 | ||||||||||
| EON | BACS | £22.97 | ||||||||||
| AUGUST | EMMA | CASH | £85.00 | |||||||||
| KAREN | CASH | £59.50 | ||||||||||
| SEPTEMBER | ALLISON | BACS | £42.00 | |||||||||
| GATEWELLS | BACS | £47.20 | ||||||||||
| GATEWELLS | BACS | £31.75 | ||||||||||
| COM ACT SUF | BACS | £42.00 | ||||||||||
| EMMA | BACS | £85.00 | ||||||||||
| KAREN | BACS | £76.50 | ||||||||||
| EON | BACS | £40.26 | ||||||||||
| EON | BACS | £16.26 |
LAMBE SCHOOL - EXPENDITURE 2021-2022
| SITE | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| LETTING SEC | CARETAKER | WATER | ELECTRICITY | GAS | INSURANCE | MAINTENANCE | ADMIN | MEMBERSHIP | ADVERT | |||
| OCTOBER | EMMA | CASH | £85.00 | |||||||||
| KAREN | CASH | £72.25 | ||||||||||
| EON | BACS | £14.91 | ||||||||||
| EON | BACS | £29.06 | ||||||||||
| GATEWELLS | BACS | £66.35 | ||||||||||
| NOVEMBER | KP EVANS | BACS | £90.00 | |||||||||
| ENGY WYSE | BACS | £60.00 | ||||||||||
| EON NXT | BACS | £0.87 | ||||||||||
| EON NXT | £24.60 | |||||||||||
| EMMA | CASH | £85.00 | ||||||||||
| KAREN | CASH | £68.00 | ||||||||||
| WAVE | BACS | £91.13 | ||||||||||
| GATEWELLS | BACS | £48.50 | ||||||||||
| DECEMBER | EMMA | CASH | £85.00 | |||||||||
| KAREN | CASH | £68.00 | ||||||||||
| ENGY WYSE | BACS | £400.00 | ||||||||||
| ENGY WYSE | BACS | £335.09 | ||||||||||
| J BOLTON | BACS | £65.15 | ||||||||||
| JANUARY | EMMA | CASH | £85.00 | |||||||||
| KAREN | CASH | £51.00 | ||||||||||
| MALJON | BACS | £64.80 | ||||||||||
| E & J F SEC | BACS | £94.99 | ||||||||||
| EON NEXT | £47.07 | |||||||||||
| EON NEXT | £69.19 | |||||||||||
| FEBRUARY | EMMA | CASH | £85.00 | |||||||||
| KAREN | BACS | £59.50 | ||||||||||
| MER BLINDS | BACS | £160.00 | ||||||||||
| FIREPOWER | BACS | £150.00 | ||||||||||
| GATEWELLS | BACS | £61.75 | ||||||||||
| WAVE | BACS | £97.71 | ||||||||||
| EON | BACS | £24.82 | ||||||||||
| EON | BACS | £23.69 |
LAMBE SCHOOL - EXPENDITURE 2021-2022
| MARCH EMMA CASH BACS KAREN CASH TGC LANDS BACS CAS INSUR BACS EON BACS EON BACS Total Expenditure in the year To adjust expenditure for accruals: less creditors b/f from 2020-21 APRIL GATEWELLS BACS EMMA BACS GATEWELLS BACS plus prepayments for 2021-22 ZURICH INS BACS less prepayments for 2022-23 CAS INSUR BACS plus creditors c/f into 2022-23 APRIL EMMA CASH KAREN CASH Total Expenditure for 2021-22 |
LETTING SEC CARETAKER WATER ELECTRICITY GAS INSURANCE ADMIN MEMBERSHIP ADVERT SITE MAINTENANCE £56.75 £33.25 £55.25 £790.00 £599.55 £21.87 £21.00 £1,025.00 £594.50 £229.53 £206.94 £186.52 £599.55 £2,808.45 £42.00 £42.00 £84.00 £47.13 £85.00 £46.75 £85.00 £0.00 £0.00 £0.00 £0.00 £0.00 £93.88 £0.00 £0.00 £0.00 £551.86 £0.00 £0.00 £0.00 £0.00 £0.00 £551.86 £0.00 £0.00 £0.00 £0.00 £599.55 £0.00 £0.00 £0.00 £0.00 £0.00 £599.55 £0.00 £0.00 £0.00 £0.00 £85.00 £51.00 £85.00 £51.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £1,025.00 £645.50 £229.53 £206.94 £186.52 £551.86 £2,714.57 £42.00 £42.00 £84.00 |
|
|---|---|---|
| £5,818.49 | ||
| £178.88 | ||
| £551.86 | ||
| £599.55 | ||
| £136.00 | ||
| £5,727.92 |
- ' The Lambe School (Founded 1594) East Bergholt :: Edward Lambe s Charity No. 310422
Financial Statement for the year ended 31st March 2022
| Income Rentals Grants and donations Electricity Substation Rent Bank Interest Total income Total expenditure Excess of income over expenditure |
2021-22 2020-21 £5,642 £839 £21,375 £10,000 £40 £40 £5 £61 £27,062 £10,940 £5,728 £4,000 |
|---|---|
| £21,334 £6,940 |
| Expenditure Caretaker Lettings Secretary Water Electricity Gas Insurance Site Maintenance Administration Membership fees Advertising Total expenditure |
2021-22 2020-21 £645 £238 £1,025 £935 £230 £119 £207 £186 £186 £270 £552 £603 £2,715 £1,519 £42 £60 £42 £0 £84 £70 |
| £5,728 £4,000 |
Balance Sheet as at 31st March 2022
| Liabilities Accumulated Fund b/f Plus uplift on building value (1) Excess of income over expenditure New accumulated fund Plus creditors Total |
2021-22 2020-21 £383,592 £366,796 £30,286 £9,856 |
|---|---|
| £413,878 £376,652 £21,334 £6,940 |
|
| £435,212 £383,592 £136 £179 |
|
| £435,348 £383,771 |
| Assets Fixed Assets - Total sums assured: Buildings Contents Debtors - rentals due Prepayments Current Account balance Savings Accounts balance Total |
2021-22 2020-21 £356,290 £326,572 £12,394 £11,826 £644 £13 £600 £552 £23,201 £2,593 £42,219 £42,215 |
|---|---|
| £435,348 £383,771 |
I have examined the above income and expenditure account and balance sheet together with the books of the Lambe School and available information and vouchers. I consider them to be an accurate record of the finances of the Lambe School.
Honorary Examiner
Honorary Treasurer.
Notes:
(1) Buildings and contents values increased as per insurance valuation