## **Trustees of the Lambe School**
## **Charity No 310422**
## **Minutes**
## **Committee Meeting 26[th] April 2022 at 7.30pm**
## **Present**
James Bolton (Chairman), Bob Elmer (Treasurer), Linda Bestow (Secretary), , Rev Canon S Van der Toorn, Steve Butcher
## 1 **Apologies for absence**
none
## **2. Minutes of meeting held on 18[th] January 2022**
Signed by the Chairman as a true record
## **3 Chairman’s Report**
None – all items listed on Agenda
## **4. Secretary’s Report**
Linda had has heard back from Parish Clerk new trustee to be appointed at AGM in May
## **5. Treasurer’s Report**
As appended to minutes - £23,166 current account £42,220 deposit
## **6. Hiring Rates**
Remain as now review again in autumn and agree increasing payments to Emma (£95 month) and Karen (£9.50 hour)
## **7. Maintenance issues**
## **A. Damp work in lower hall**
Maljon booked for end of July. Emma has let hirers know
## **B. Door Mat**
Steve has organised replacement which will require silicone under layer to make level with floor – approx cost £200
## **C. Painting of path edge at rear**
Christine not at meeting Linda to contact her to see if everything okay
## **D. Fire Risk Assessment**
Report attached to minutes – all look sensible things to do. Bob to go back to FirePower and ask if they do work or recommend who can and obtain quotes for work
## **E H and S Risk Assessment**
Outstanding for last meeting James to look at templates Linda has found and see what needs to be done
Linda has bought an Accident Book and put it with first aid kit in kitchen
## **F Paving in front of building**
Work completed
## **G Moss on Path**
Ted had organised this with gardener and work done
## **H Water heater**
Linda has investigated this and is now not so keen to recommend a replacement to the urn. Bowls Club and Church both use a Lincat instant water heater. More constant use is made of them and they do require maintenance. A survey is being carried out as to what use is actually made of the urn and this will be monitored so far use seems to be one a week by Bridge Club. In meantime Bob will buy a new kettle and get the existing old one cleaned and kept as a spare
## I **Any other issues**
Linda suggested that kitchen could do with deep clean, sort out and generally tidy with provision of baskets and cleaning materials for hirers. Bob to contact Karen and put her in touch with Linda
## **8. Conversion to CIO**
James and Steve to look at update to the Constitution to progress this
## **9. Web site**
James and Steve to look at this
## **10. Any other business**
none
**Date of next meeting –** 19[th] July and 11[th] October (also AGM)
**Meeting closed** at 8.40pm
## **LAMBE SCHOOL - INCOME 2021-22**
||||Rentals|Grants|EE Rent|Interest||
|---|---|---|---|---|---|---|---|
|APRIL|March rents|cash|£13.00|||||
||Babergh Grants x5|||£10,708.00||||
|MAY|RENTS|CASH|£39.00|||||
|JUNE|RENTS|CASH|£36.00|||||
|||CHEQUE|£70.00|||||
|||CHEQUE|£17.50|||||
||WED BRG|BACS|£31.00|||||
||BABERGH|BACS|£52.50|||||
||REST GRANT|BACS||£8,000.00|||RESTART GRANT|
||POW NET|CHEQUE|||£40.00||LEASE POWER NETWORK|
|JULY|RENTS|CASH|£113.00||||LESS EMMA £85 PAID IN £28|
||LANKESTER|CHEQUE|£17.50|||||
||LANKESTER|CHEQUE|£17.50|||||
||WED BR|BACS|£62.00|||||
||OPEN GDNS|BACS|£31.00|||||
||Stour valley|Bacs|£35.00|||||
|AUGUST|RENTS|CASH|£144.50||||LESS EMMA £85, KAREN £59.50|
||LANKESTER|CHEQUE|£17.50|||||
||LANKESTER|CHEQUE|£17.50|||||
||PILATES|CHEQUE|£155.00|||||
||HOBBS|BACS|£78.00|||||
||WED BRIDGE|BACS|£46.50|||||
## **LAMBE SCHOOL - INCOME 2021-22**
||||Rentals|Grants|EE Rent|Interest|
|---|---|---|---|---|---|---|
|SEPTEMBER|RENTS|CASH|£68.00||||
||MANUEL|CHEQUE|£70.00||||
||HOBBS|BACS|£78.00||||
||WED BRIDGE|BACS|£62.00||||
||EBBS|CHEQUE|£155.00||||
||HORT SOC|BACS|£13.50||||
|OCTOBER|RENTS|CASH|£188.50||||
||LANKESTER|CHEQUE|£17.50||||
||LANKESTER|CHEQUE|£17.50||||
||PILATES|CHEQUE|£93.00||||
||HOBBS|BACS|£40.50||||
||WED N BR|BACS|£62.00||||
||PELLS|BACS|£17.50||||
|NOVEMBER|RENTS|CASH|£165.00||||
||LANKESTER|CHEQUE|£17.50||||
||LANKESTER|CHEQUE|£17.50||||
||MANUEL|CHEQUE|£35.00||||
||MANUEL|CHEQUE|£17.50||||
||ST VALLEY|BACS|£34.00||||
||TIMPELLS|BACS|£17.50||||
||HOBBS|BACS|£54.00||||
||WED BRIDGE|BACS|£62.00||||
||EBBS|cheque|£186.00||||
||EBPC|BACS|£149.00||||
||HORT SOC|BACS|£29.00||||
LESS EMMA £85, KAREN £72.25. £31.25 PAID IN
LESS EMMA £85, KAREN £68 £12 PAID IN
## **LAMBE SCHOOL - INCOME 2021-22**
||||Rentals|Grants|EE Rent|Interest|
|---|---|---|---|---|---|---|
|DECEMBER|RENTS|CASH|£240.00||||
||MANUEL|CHEQUE|£70.00||||
||N MUSIC|BACS|£17.50||||
||GIBRIT|BACS|£17.50||||
||HOBBS|BACS|£40.50||||
||WED BRIDGE|BACS|£62.00||||
||O SPENCER|BACS|£70.00||||
||ST VALLEY|BACS|£35.00||||
||PELLS|bacs|£17.50||||
|JANUARY|RENTS|CASH|£221.00||||
||PILATES|CHEQUE|£108.50||||
||HOBBS|BACS|£54.00||||
||J GIBBBS|BACS|£35.00||||
||WED BRIDG|BACS|£31.00||||
||EBBS|CHEQUE|£93.00||||
||HORT SOC|BACS|£13.50||||
||EBPC|BACS|£71.50||||
||12.1 PELLS|BACS|£35.00||||
|FEBRUARY|RENTS|CASH|£83.50||||
|||cash|£1.50||||
||MANUEL|CHEQUE|£17.50||||
||HOBBS|BACS|£54.00||||
||SCC|BACS|£395.00||||
||GIBBS|BACS|£35.00||||
||WED BRIDGE|BACS|£62.00||||
||N Humphries|BACS|£17.50||||
|23.2.22|BABERGH|BACS||£2,667.00|||
LESS EMMA £85, KAREN £68 PAID IN £87
LESS EMMA £85 KAREN £51 PAID IN £85
NIL PAID IN to make up to £85 paid to Emma
OMINICRON HOSPITALITY &LEISURE GRANT
## **LAMBE SCHOOL - INCOME 2021-22**
Rentals Grants EE Rent Interest MARCH RENTS CASH £112.00 £55.25 KAREN, EMMA £56.75 GIBBS BACS £35.00 WED BRIDGE BACS £62.00 U3A BACS £35.00 HOBBS BACS £40.50 GROUP BACS £35.00 PARTON BACS £55.00 WED BRIDGE BACS £77.50 intrest on savings account £4.65 **Total income in the year £5,011.50 £21,375.00 £40.00 £4.65 £26,431.15**
## **LAMBE SCHOOL - INCOME 2021-22**
Rentals Grants
EE Rent Interest
## **To adjust income for debtors:**
less debtors b/f from 2020-21 (shown in green above)
March rents CASH £13.00 total debtors c/f £13.00
plus debtors c/f (money relating to 2021-22 not received until 2022-23)
March rents banked in April CASH £233.50 less received in advance -£64.00 PILATES CHEQUE £186.00 Invoices 4th quarter: EB Bridge £170.50 Horticultural Society £13.50 EB Parish Council £104.50 total debtors c/f £644.00
LESS EMMA £85, KAREN £515 PAID IN £97.50 April and May Farmers Markets (see Emma's cash sheet)
**Total income for 2021-22**
**£5,642.50 £21,375.00 £40.00 £4.65 £27,062.15**
## **LAMBE SCHOOL - EXPENDITURE 2021-2022**
||||||||||SITE||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||LETTING SEC|CARETAKER|WATER|ELECTRICITY|GAS|INSURANCE|MAINTENANCE|ADMIN|MEMBERSHIP|ADVERT|
|APRIL|GATEWELLS|BACS|||||||£47.13||||
||EMMA|BACS|£85.00||||||||||
||GATEWELLS|BACS|||||||£46.75||||
|MAY|EMMA|BACS|£85.00||||||||||
||EON|BACS||||£5.30|||||||
||EON|BACS|||||£7.86||||||
||GATEWELLS||||||||£51.50||||
|JUNE|EMMA|BACS|£85.00||||||||||
||KAREN|BACS||£42.50|||||||||
||WAVE|BACS|||£40.69||||||||
||BBDC|BACS|||||||£13.24||||
||EON|BACS||||£9.85|||||||
||EON|BACS|||||£9.77||||||
|JULY|EMMA|CASH|£85.00||||||||||
||KAREN|BACS||£42.00|||||||||
||GTEWELLS|BACS|||||||£71.00||||
||EBPM|BACS||||||||||£84.00|
||GATEWELLS|BACS|||||||£32.25||||
||GATEWELLS|BACS|||||||£81.00||||
||EON|BACS||||£4.11|||||||
||EON|BACS|||||£22.97||||||
|AUGUST|EMMA|CASH|£85.00||||||||||
||KAREN|CASH||£59.50|||||||||
|SEPTEMBER|ALLISON|BACS||||||||£42.00|||
||GATEWELLS|BACS|||||||£47.20||||
||GATEWELLS|BACS|||||||£31.75||||
||COM ACT SUF|BACS|||||||||£42.00||
||EMMA|BACS|£85.00||||||||||
||KAREN|BACS||£76.50|||||||||
||EON|BACS||||£40.26|||||||
||EON|BACS|||||£16.26||||||
## **LAMBE SCHOOL - EXPENDITURE 2021-2022**
||||||||||SITE||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||LETTING SEC|CARETAKER|WATER|ELECTRICITY|GAS|INSURANCE|MAINTENANCE|ADMIN|MEMBERSHIP|ADVERT|
|OCTOBER|EMMA|CASH|£85.00||||||||||
||KAREN|CASH||£72.25|||||||||
||EON|BACS|||||£14.91||||||
||EON|BACS||||£29.06|||||||
||GATEWELLS|BACS|||||||£66.35||||
|NOVEMBER|KP EVANS|BACS|||||||£90.00||||
||ENGY WYSE|BACS|||||||£60.00||||
||EON NXT|BACS|||||£0.87||||||
||EON NXT|||||£24.60|||||||
||EMMA|CASH|£85.00||||||||||
||KAREN|CASH||£68.00|||||||||
||WAVE|BACS|||£91.13||||||||
||GATEWELLS|BACS|||||||£48.50||||
|DECEMBER|EMMA|CASH|£85.00||||||||||
||KAREN|CASH||£68.00|||||||||
||ENGY WYSE|BACS|||||||£400.00||||
||ENGY WYSE|BACS|||||||£335.09||||
||J BOLTON|BACS|||||||£65.15||||
|JANUARY|EMMA|CASH|£85.00||||||||||
||KAREN|CASH||£51.00|||||||||
||MALJON|BACS|||||||£64.80||||
||E & J F SEC|BACS|||||||£94.99||||
||EON NEXT|||||£47.07|||||||
||EON NEXT||||||£69.19||||||
|FEBRUARY|EMMA|CASH|£85.00||||||||||
||KAREN|BACS||£59.50|||||||||
||MER BLINDS|BACS|||||||£160.00||||
||FIREPOWER|BACS|||||||£150.00||||
||GATEWELLS|BACS|||||||£61.75||||
||WAVE|BACS|||£97.71||||||||
||EON|BACS||||£24.82|||||||
||EON|BACS|||||£23.69||||||
## **LAMBE SCHOOL - EXPENDITURE 2021-2022**
|MARCH
EMMA
CASH
BACS
KAREN
CASH
TGC LANDS
BACS
CAS INSUR
BACS
EON
BACS
EON
BACS
**Total Expenditure in the year**
**To adjust expenditure for accruals:**
less creditors b/f from 2020-21
APRIL
GATEWELLS
BACS
EMMA
BACS
GATEWELLS
BACS
plus prepayments for 2021-22
ZURICH INS
BACS
less prepayments for 2022-23
CAS INSUR
BACS
plus creditors c/f into 2022-23
APRIL
EMMA
CASH
KAREN
CASH
**Total Expenditure for 2021-22**|LETTING SEC
CARETAKER
WATER
ELECTRICITY
GAS
INSURANCE
ADMIN
MEMBERSHIP
ADVERT
SITE
MAINTENANCE
£56.75
£33.25
£55.25
£790.00
£599.55
£21.87
£21.00
**£1,025.00**
**£594.50**
**£229.53**
**£206.94**
**£186.52**
**£599.55**
**£2,808.45**
**£42.00**
**£42.00**
**£84.00**
£47.13
£85.00
£46.75
£85.00
£0.00
£0.00
£0.00
£0.00
£0.00
£93.88
£0.00
£0.00
£0.00
£551.86
£0.00
£0.00
£0.00
£0.00
£0.00
£551.86
£0.00
£0.00
£0.00
£0.00
£599.55
£0.00
£0.00
£0.00
£0.00
£0.00
£599.55
£0.00
£0.00
£0.00
£0.00
£85.00
£51.00
£85.00
£51.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
**£1,025.00**
**£645.50**
**£229.53**
**£206.94**
**£186.52**
**£551.86**
**£2,714.57**
**£42.00**
**£42.00**
**£84.00**||
|---|---|---|
|||**£5,818.49**|
||||
|||£178.88|
|||£551.86|
|||£599.55|
|||£136.00|
|||**£5,727.92**|
## **- ' The Lambe School (Founded 1594) East Bergholt :: Edward Lambe s Charity No. 310422**
## **Financial Statement for the year ended 31st March 2022**
|**Income**
Rentals
Grants and donations
Electricity Substation Rent
Bank Interest
Total income
Total expenditure
Excess of income over expenditure|2021-22
2020-21
£5,642
£839
£21,375
£10,000
£40
£40
£5
£61
£27,062
£10,940
£5,728
£4,000|
|---|---|
||£21,334
£6,940|
|||
|---|---|
|**Expenditure**
Caretaker
Lettings Secretary
Water
Electricity
Gas
Insurance
Site Maintenance
Administration
Membership fees
Advertising
Total expenditure|2021-22
2020-21
£645
£238
£1,025
£935
£230
£119
£207
£186
£186
£270
£552
£603
£2,715
£1,519
£42
£60
£42
£0
£84
£70|
||£5,728
£4,000|
## **Balance Sheet as at 31st March 2022**
|**Liabilities**
Accumulated Fund b/f
Plus uplift on building value (1)
Excess of income over expenditure
New accumulated fund
Plus creditors
Total|2021-22
2020-21
£383,592
£366,796
£30,286
£9,856|
|---|---|
||£413,878
£376,652
£21,334
£6,940|
||£435,212
£383,592
£136
£179|
||£435,348
£383,771|
|**Assets**
Fixed Assets - Total sums assured:
Buildings
Contents
Debtors - rentals due
Prepayments
Current Account balance
Savings Accounts balance
Total|2021-22
2020-21
£356,290
£326,572
£12,394
£11,826
£644
£13
£600
£552
£23,201
£2,593
£42,219
£42,215|
|---|---|
||£435,348
£383,771|
I have examined the above income and expenditure account and balance sheet together with the books of the Lambe School and available information and vouchers. I consider them to be an accurate record of the finances of the Lambe School.
Honorary Examiner
Honorary Treasurer.
## **Notes:**
(1) Buildings and contents values increased as per insurance valuation