DUNWICH READING ROOM AND MUSEUM CHARITY
REPORT AND ACCOUNTS FOR THE PERIOD JANUARY TO DECEMBER 2020
The Trustees present their report with the financial statements of the charity for the year ended 31[st] December 2020. The Trustees have adopted the provisions of the Statement Of Recommended Practice (SORP) in accordance with Financial Reporting Standards applicable in the United Kingdom and the Charities Act 2011.
REGISTERED CHARITY No 310305
ACCREDITED MUSEUM No 592
Principal Addresses
Postal: Dunwich Museum, St James Street, Dunwich, Saxmundham, Suffolk IP17 3DT Web: http://www.dunwichmuseum.org.uk/
Trustees
John Cary (Treasurer & Chairman) John Francis (Secretary) Katharine Chant (Curator) David Cook Susan Hardy Patricia Boechler Matthew Salusbury
Principal sub-contractors
Jane Hamilton (Manager) Bethany Brookhouse (Associate Manager) Timothy Holt-Wilson (Archivist)
Independent Examiner
Geoffrey Abell
Bankers
Barclays Bank plc, Waveney Valley, 23 New Market, Beccles, NR34 9HD
Solicitors
Nicholsons, 23 Alexandra Road, Lowestoft, NR32 1PP
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DRRM Report and Accounts 2020
REPORT OF ACTIVITIES DURING THE YEAR 2020
This was an exceptional year for us all. The pandemic brought its problems in common with all other indoor hospitality and entertainment, but it brought significant advantages too: business support grants from East Suffolk and a generous grant from the Arts Council in the end more than compensated for the loss in other income.
In February we held our annual dinner for volunteers with Professor Robert Liddiard of UEA and David Simms as guests of honour, who entertained and informed us with a very interesting after dinner talk about their latest book “A Very Dangerous Locality”. It is always a great opportunity for the Trustees to thank all the volunteers and managers for their hard work during the year.
After the lock down in March we worked hard to provide a COVID secure environment in the museum in prospect of re-opening (which we did on July 9[th] ). The Reading Room was locked up and rendered off limits. We produced the necessary signage, acquired sanitiser dispensers and installed a Perspex screen in front of the till, to comply with the regulations but also to reassure our visitors and volunteers as much as possible. Understandably most volunteers preferred to stay away.
We welcomed a new addition to the management team, Beth Brookhouse, who was able to provide all the back up and assistance Jane needed during the season, both front of house and in the archive. We also welcomed Ann Donnachie as museum accountant and bookkeeper, this year assisting me in my alternate role as treasurer but taking a more active role after the year end. She has also agreed to take minutes and provide services as Museum secretary from January 2021.
Sadly we said goodbye to John Francis, who had been our secretary trustee since 2005. Apart from a lot of work he did in the archive, to help identify hundreds of ancient metal pieces found on the beach, and apart from a splendid monograph he produced about the men of Dunwich who served in WWI, he has taken the minutes for every meeting since 2005 and most of the AGMs. We owe him a great debt of gratitude for all the time he has given to the Museum, and wish him many years of peaceful bird watching and gardening in the future.
The external work to the Reading Room was carried out. After lockdown was lifted, some small meetings were permitted in the Reading Room but the parish meeting was held in the garden, socially distanced.
The information boards and touch screen were put on hold until 2021.
At the end of the year I decided to step down after five years of chairmanship. The new chairman is Matt Salusbury.
Many thanks to Geoff Abell for doing the independent examination of our accounts.
John Cary, Chairman
DRRM Report and Accounts 2020
Dunwich Reading Room and Museum Charity Charity No 310305
FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31[ST] DECEMBER 2020
| Income from Charitable Activities Sales 3 Less cost of sales 3 Gross Profit School Visits 3 Misc. Income 3 Sponsorship 3 Reading Room Hire 3 Refunds 3 |
Income from Charitable Activities Sales 3 Less cost of sales 3 Gross Profit School Visits 3 Misc. Income 3 Sponsorship 3 Reading Room Hire 3 Refunds 3 |
2020 2020 Unrestricted SHARE 10,295 (4,311) 5,984 90 250 - 270 1,526 |
2020 TOTAL 10,295 (4,311) 5,984 90 250 - 270 1,526 8,121 14,636 36,315 50,951 59,071 25,242 4,961 30,203 28,868 2,306 26,562 1,961 7,699 370,538 36,222 406,760 |
2019 TOTAL 17,391 (9,442) |
|---|---|---|---|---|
| 7,949 249 473 500 1,645 |
||||
| Voluntary Income Donations 3 Grants 3 |
8,121 - 14,636 36,315 - |
10,816 24,006 3,250 |
||
| Total Operating Income Less Expenditure Trading and Direct Costs 4 Management & Administration 4 |
50,951 - |
27,256 | ||
| 59,071 - |
38,071 | |||
| 25,242 - 4,224 738 |
21,405 5,927 |
|||
| Total Expenditure | 29,466 738 |
27,332 | ||
| 29,606 (738) |
10,739 | |||
| 2,306 | 2,476 | |||
| 27,300 (738) |
8,263 | |||
| 1,961 7,699 369,800 738 36,959 (738) 406,760 - |
1,191 12,495 348,588 21,950 370,538 |
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DRRM Report and Accounts 2020
Balance Sheet as at 31 Dec 2020
| Fixed Assets NBV Buildings 7 Fixtures & Fittings 7 Museum - contents 7 Plant & Machinery 7 Fixed Asset Investments 8 TOTAL FIXED ASSETS Current Assets Stock & Work in Progress 5 Debtor, prepayments & Gift Aid 5 Current bank accounts 5 COIF Deposit Account 5 Cash in hand 5 Creditors: Amounts due within one year 6 Net Current Assets Total Net Assets Represented by Capital Fund 9 General Reserve 9 Fabric and building repairs fund 9 Future Development fund 9 Acquisitions Fund 9 SHARE Restricted Fund 9 Arts Council COVID 19 Fund 9 Funds at 31 Dec 2020 |
2020 2020 2020 176,793 176,793 98 98 72,000 72,000 864 864 249,754 249,754 108,067 108,067 357,821 357,821 7,812 7,812 2,107 2,107 19,386 19,386 25,030 25,030 141 141 54,476 54,476 5,538 5,538 5,538 5,538 48,938 48,938 406,760 406,760 249,427 249,427 18,951 18,951 25,000 25,000 100,000 100,000 10,000 10,000 - - 3,382 3,382 406,760 406,760 |
2019 178,612 268 72,000 853 |
|---|---|---|
| 251,733 | ||
| 100,368 352,101 |
||
| 6,538 3,315 12,665 3,069 80 |
||
| 25,667 7,230 |
||
| 7,230 | ||
| 18,437 | ||
| 370,538 | ||
| 251,733 19,404 19,792 68,871 10,000 738 370,538 |
Signed by one or two trustees on behalf of all trustees Signature
| Print name | Print name | Date |
|---|---|---|
| John Cary | 22/04/2021 | |
| Matt Salusbury | ||
| Matt Salusbury | 27/04/2021 |
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DRRM Report and Accounts 2020
Note 1 Basis of Preparation
1.1 Basis of accounting
-
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with
-
Accounting and Reporting by Charities – Statement of Recommended Practice (FRS 102)
-
and with Accounting Standards
-
and with the Charities Act 2011
-
1.2 Change in basis accounting
-
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year, except for the following:
1.3 Changes to previous accounts
- No changes have been made to the accounts for previous years except for the following: NONE
2 Accounting policies
Recognition of incoming
These are included in the Statement of Financial Activities when:
resources
-
The charity becomes entitled to the resources; and
-
The trustees are virtually certain they will receive the resource; and
-
The monetary value can be measured with sufficient reliability
| Recognition of incoming resources |
These are included in the Statement of Financial Activities when: • The charity becomes entitled to the resources; and • The trustees are virtually certain they will receive the resource; and • The monetary value can be measured with sufficient reliability |
|---|---|
| Incoming resources with related | Where incoming resources have related expenditure (as with fundraising or |
| expenditure | contract income) the incoming resources and related expenditure are reported |
| gross in the SoFA. | |
| Grants and donations | Grants and donations are only included in the SoFA when the charity has |
| unconditional entitlement to the resources. | |
| Tax reclaims on donations and | Incoming resources from tax reclaims are included in the SoFA at the same time |
| gifts | as the gift to which they relate. |
| Contractual income and | This is only included in the SoFA once the related goods or services have been |
| performance related grants | delivered. |
| Gifts in kind | Gifts in kind are accounted for at a reasonable estimate of their value to the |
| charity or the amount actually realised. | |
| Gifts in kind for sale or distribution are included in the accounts as gifts only when | |
| sold or distributed by the charity. | |
| Gifts in kind for use by the charity are included in the SoFA as incoming resources | |
| when receivable | |
| Donated services and facilities | These are only included in incoming resources (with an equivalent amount in |
| resources expended) where the benefit to the charity is reasonably quantifiable, | |
| measurable and material. The value placed on these resources is the estimated | |
| value to the charity of the service or facility received. | |
| Volunteer help | The value of any voluntary help received is not included in the accounts but is |
| described in the trustee’s annual report. | |
| Investment income | This is included in the accounts when receivable. |
| Primary Purpose Trading | The charity trades as a gift shop to support its primary purpose |
| Investment gains and losses | This includes any gain or loss on the sale of investments and any gain or loss |
| resulting from revaluing investments to market value at the end of the year | |
| EXPENDITURE AND | |
| LIABILITES | |
| Liability recognition | Liabilities are recognised as soon as there is a legal or constructive obligation |
| committing the charity to pay out resources. | |
| Governance costs | Include costs of the preparation and examination of statutory accounts, the costs |
| of trustee meetings and cost of any legal advice to trustees on governance or | |
| constitutional matters. | |
| Grants with performance | Where the charity gives a grant with conditions for its payment being a specific |
| conditions | level of service or output to be provided, such grants are only recognised in the |
| SoFA once the recipient of the grant has provided the specified service or output. | |
| Support costs | Support costs include central functions and has been allocated to activity cost |
| categories on a basis consistent with the use of resources, e.g. allocating property | |
| costs by floor areas, or per capita, staff costs by the time spent and other costs by | |
| their usage. |
ASSETS
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DRRM Report and Accounts 2020
Tangible fixed assets for use by the charity Investments
Stocks and work in progress
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt. Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees’ best estimate of market value
These are valued at the lower of cost or market value
POLICIES ADOPTED ADDITONAL TO OR DIFFERENT FROM THOSE ABOVE
It is the policy of the charity not to depreciate tangible fixed assets where contents cannot be differentiated from plant or equipment. However a charge is being made of 0% (SL) on buildings 10% (SL) on temporary buildings and 20% (SL) on plant where they can be identified
| 3 | INCOMING RESOURCES Voluntary Income Donations Gift Aid Donations |
2020 2020 2020 2020 2020 Gen Res Cap Fund C-19 Fund Share Total 12,103 12,103 2,533 2,533 14,636 14,636 1,844 1,844 300 300 14,171 14,171 20,000 20,000 22,144 14,171 - 36,315 10,295 10,295 (4,311) (4,311) 90 90 250 250 - - 270 270 1,526 1,526 8,121 8,121 12 12 1,949 1,949 1,961 1,961 46,861 14,171 - 61,032 |
2019 Total 24,006 |
|
|---|---|---|---|---|
| Grants from other organisations Grants DTT Grants SHARE Grants Arts Council COVID-19 Grants |
24,006 3,250 |
|||
| Income from Charitable Activities Trading Turnover Cost of Sales School Visits Misc Income TV Rights Sponsorship Reading Room Hire Refunds |
3,250 17,391 (9,442) 249 473 500 1,645 - |
|||
| Investment Income COIF Interest COIF Dividends |
10,816 42 1,150 |
|||
| 1,191 | ||||
| TOTAL INCOMING RESOURCES | 39,263 |
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DRRM Report and Accounts 2020
Total
Gen Res Cap Fund C-19 Fund Share Total
4 OUTGOING RESOURCES
Charitable Activities
| 5 | Grants Payable Institutions Trading & Direct Costs Managers Distribution (Shop) Expenses Business Rates Utilities Telephone/ ISP Cleaning Repairs & Renewals (Museum) Repairs & Renewals (Reading Room) Security & Fire Prevention Insurance Exhibitions & Activities |
11,500 1,443 12,943 85 85 - - 2,086 2,086 425 425 953 953 3,086 3,086 2,728 2,728 1,220 1,220 1,446 1,446 270 270 17,716 7,526 - 25,242 216 216 157 157 6 6 911 911 191 191 390 390 1,734 738 2,471 - - 618 618 |
||
|---|---|---|---|---|
| 13,130 88 413 3,216 783 1,075 152 23 606 1,373 545 |
||||
| Management & Administration Office Expenses Subscriptions General expenses Advertising & Marketing Bank Charges Finance Costs Archive & Curatorial Expenses Conservation Volunteer Expenses |
21,405 271 175 2,001 1,098 133 365 1,243 - 642 |
|||
| Depreciation Depreciation(unrestricted) |
961 3,263 738 4,961 - 2,306 2,306 2,306 2,306 18,676 2,306 10,789 738 32,509 28,185 (2,306) 3,382 (738) 28,523 Total Total 7,812 7,812 - - 2,107 2,107 18,688 18,688 61 61 569 569 129 129 25,030 25,030 80 80 54,476 54,476 |
5,927 2,476 |
||
| Governance Costs Independent Examiner |
2,476 | |||
| TOTAL OUTGOING RESOURCES |
29,808 | |||
| NET INCOMING RESOURCES | 9,455 | |||
| Current Assets Stock & Work in Progress Trade Debtors & prepayments Gift Aid Pending Current Bank Undeposited Receipts Paypal Bank Sumup Acc COIF Bank Cash |
Total 6,538 3,315 - 12,606 - 59 - 3,069 80 |
|||
| TOTAL | 25,667 |
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DRRM Report and Accounts 2020
| 6 8 9 10 7 |
Creditors Amounts due within 1 year: Amazon Bristol Energy East Suffolk Richard Hoggett Leiston Press Liberty Accs M&U Cleaning Modes Suff Wildlife Tst Jane Hamilton (expenses) Wave Deferred Income Tim Holt-Wilson |
Total (51) - - 200 224 77 88 - - - 5,000 - |
Total - 191 105 200 31 39 196 449 7 5,000 1,013 |
|||
|---|---|---|---|---|---|---|
| TOTAL 5,538 Investment Assets Units 1 Jan Jan p/ share Value 1 Jan Income Units 3,759 1,689 63,488 Additions - - Total Units 3,759 Accumulation Units 196 18,776 36,880 Fixed Assets Cost Depr NBV 2020 2020 2020 Buildings 203,801 27,008 176,793 F&F 1,183 1,086 98 Museum Contents 72,000 - 72,000 Plant & Machinery 1,908 1,044 864 TOTAL FIXED ASSETS 278,892 29,138 249,754 |
7,230 NBV 2019 178,612 72,000 1,121 |
|||||
| 278,564 26,832 |
251,733 | |||||
| Dec p/ share Value 31 Dec 1,798 67,567 20,619 40,501 |
Gains/ Losses 4,079 3,620 |
|||||
| TOTAL 100,368 |
108,067 | 7,699 | ||||
| Statement of Funds Capital Fund General Reserve Fabric and building repairs fund Future Developme nt fund Acquisiti ons Fund SHARE Arts Council COVID 19 Fund Funds at 1st January 2020 251,733 19,404 19,792 68,871 10,000 738 Additions Net incoming resources (2,306) 28,185 (738) 3,382 Revaluation of assets 7,699 Transfers (31,129) 31,129 Transfers (5,208) 5,208 |
TOTAL 370,538 - 28,523 7,699 |
|||||
| Funds at 31st December 2020 249,427 18,951 25,000 100,000 10,000 - 3,382 |
406,760 | |||||
| Reconciliation and movement of Funds Net Current Assets Tangible Assets Fixed Asset Investments Capital Fund - 249,427 General Reserve 18,624 328 Fabric and building repairs fund 25,000 Future Development fund 100,000 Acquisitions Fund 1,933 8,067 Arts Council Covid-19 Fund 3,382 SHARE Archive Fund - - - |
TOTAL 249,427 18,951 25,000 100,000 10,000 3,382 - |
|||||
| Assets at 31st December 2020 48,938 249,754 108,067 |
406,760 |
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DRRM Report and Accounts 2020
Section A
Independent Examiner’s Report
Report to the trustees of The Dunwich Reading Room and Museum Charity
On the accounts for the year ended 3 1 1 2 1 7 Charity No 3 1 0 3 0 5
Set out on pages 1 - 6 Respective responsibilities of trustees The charity’s trustees consider that an audit is not required for this year (under section and examiner 42(2) of the Charities Act 1993 (the Act)) and that an independent examination is needed. It is my responsibility to: • examine the accounts (under section 43 of the Act); • to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act); and • to state whether particular matters have come to my attention. Basis of Independent examiner’s My examination was carried out in accordance with General Directions given by the statement Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent examiner’s statement In the course of my examination, no matter has come to my attention (other than that disclosed below): 1) Which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 41 of the Act); and • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed 21/04/2021 Name Geoffrey Abell Address The Old Forge, St James Street, Dunwich Saxmundham IP17 3DU
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DRRM Report and Accounts 2020
Section B
Disclosure
Only complete if the examiner needs to highlight material problems
Give here brief details of any items that the examiner wishes to disclose
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DRRM Report and Accounts 2020