## DUNWICH READING ROOM AND MUSEUM CHARITY REPORT AND ACCOUNTS FOR THE PERIOD JANUARY TO DECEMBER 2020 The Trustees present their report with the financial statements of the charity for the year ended 31[st] December 2020. The Trustees have adopted the provisions of the Statement Of Recommended Practice (SORP) in accordance with Financial Reporting Standards applicable in the United Kingdom and the Charities Act 2011. ## REGISTERED CHARITY No 310305 ## ACCREDITED MUSEUM No 592 ## Principal Addresses Postal: Dunwich Museum, St James Street, Dunwich, Saxmundham, Suffolk IP17 3DT Web: http://www.dunwichmuseum.org.uk/ ## Trustees John Cary (Treasurer & Chairman) John Francis (Secretary) Katharine Chant (Curator) David Cook Susan Hardy Patricia Boechler Matthew Salusbury ## Principal sub-contractors Jane Hamilton (Manager) Bethany Brookhouse (Associate Manager) Timothy Holt-Wilson (Archivist) ## Independent Examiner Geoffrey Abell ## Bankers Barclays Bank plc, Waveney Valley, 23 New Market, Beccles, NR34 9HD ## Solicitors Nicholsons, 23 Alexandra Road, Lowestoft, NR32 1PP 1 DRRM Report and Accounts 2020 ## REPORT OF ACTIVITIES DURING THE YEAR 2020 This was an exceptional year for us all. The pandemic brought its problems in common with all other indoor hospitality and entertainment, but it brought significant advantages too: business support grants from East Suffolk and a generous grant from the Arts Council in the end more than compensated for the loss in other income. In February we held our annual dinner for volunteers with Professor Robert Liddiard of UEA and David Simms as guests of honour, who entertained and informed us with a very interesting after dinner talk about their latest book “A Very Dangerous Locality”. It is always a great opportunity for the Trustees to thank all the volunteers and managers for their hard work during the year. After the lock down in March we worked hard to provide a COVID secure environment in the museum in prospect of re-opening (which we did on July 9[th] ). The Reading Room was locked up and rendered off limits. We produced the necessary signage, acquired sanitiser dispensers and installed a Perspex screen in front of the till, to comply with the regulations but also to reassure our visitors and volunteers as much as possible. Understandably most volunteers preferred to stay away. We welcomed a new addition to the management team, Beth Brookhouse, who was able to provide all the back up and assistance Jane needed during the season, both front of house and in the archive. We also welcomed Ann Donnachie as museum accountant and bookkeeper, this year assisting me in my alternate role as treasurer but taking a more active role after the year end. She has also agreed to take minutes and provide services as Museum secretary from January 2021. Sadly we said goodbye to John Francis, who had been our secretary trustee since 2005. Apart from a lot of work he did in the archive, to help identify hundreds of ancient metal pieces found on the beach, and apart from a splendid monograph he produced about the men of Dunwich who served in WWI, he has taken the minutes for every meeting since 2005 and most of the AGMs. We owe him a great debt of gratitude for all the time he has given to the Museum, and wish him many years of peaceful bird watching and gardening in the future. The external work to the Reading Room was carried out. After lockdown was lifted, some small meetings were permitted in the Reading Room but the parish meeting was held in the garden, socially distanced. The information boards and touch screen were put on hold until 2021. At the end of the year I decided to step down after five years of chairmanship. The new chairman is Matt Salusbury. Many thanks to Geoff Abell for doing the independent examination of our accounts. John Cary, Chairman DRRM Report and Accounts 2020 ## Dunwich Reading Room and Museum Charity Charity No 310305 ## FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31[ST] DECEMBER 2020 |**Income from Charitable**
**Activities**
Sales
3
Less cost of sales
3
Gross Profit
School Visits 3
Misc. Income 3
Sponsorship 3
Reading Room Hire 3
Refunds 3|**Income from Charitable**
**Activities**
Sales
3
Less cost of sales
3
Gross Profit
School Visits 3
Misc. Income 3
Sponsorship 3
Reading Room Hire 3
Refunds 3|2020
2020
Unrestricted
SHARE
10,295
(4,311)
5,984
90
250
-
270
1,526|2020
**TOTAL**
10,295
(4,311)
5,984
90
250
-
270
1,526

8,121
14,636

36,315

50,951

**59,071**

25,242

4,961

**30,203**
**28,868**
2,306
**26,562**
1,961
7,699

370,538
**36,222**

**406,760**|_2019_
_TOTAL_
17,391
(9,442)| |---|---|---|---|---| |||||_7,949_
249
_473_
_500_
1,645| ||**Voluntary Income**
Donations 3
Grants 3|8,121
-
14,636
36,315
-||_10,816_
24,006
3,250| ||**Total Operating Income**
Less Expenditure
Trading and Direct Costs 4
Management & Administration 4|50,951
-||_27,256_| |||59,071
-||_38,071_| |||25,242
-
4,224
738||21,405
5,927| ||**Total Expenditure**|29,466
738||_27,332_| |||||| |||29,606
(738)||_10,739_| |||2,306||2,476| |||27,300
(738)||_8,263_| |||1,961
7,699
369,800
738
36,959
(738)
406,760
-||1,191
12,495
348,588
_21,950_
_370,538_| 3 DRRM Report and Accounts 2020 ## **Balance Sheet as at 31 Dec 2020** |Fixed Assets NBV
Buildings
7
Fixtures & Fittings
7
Museum - contents
7
Plant & Machinery
7
Fixed Asset Investments
8
**TOTAL FIXED ASSETS**
Current Assets
Stock & Work in Progress
5
Debtor, prepayments & Gift Aid
5
Current bank accounts
5
COIF Deposit Account
5
Cash in hand
5
Creditors:
Amounts due within one year
6
**Net Current Assets**
**Total Net Assets**
Represented by
Capital Fund
9
General Reserve
9
Fabric and building repairs fund
9
Future Development fund
9
Acquisitions Fund
9
SHARE Restricted Fund
9
Arts Council COVID 19 Fund
9
**Funds at 31 Dec 2020**|2020
2020
2020
176,793
176,793
98
98
72,000
72,000
864
864
249,754
249,754
108,067
108,067
357,821
357,821
7,812
7,812
2,107
2,107
19,386
19,386
25,030
25,030
141
141
54,476
54,476
5,538
5,538
5,538
5,538
48,938
48,938
406,760
**406,760**
249,427
249,427
18,951
18,951
25,000
25,000
100,000
100,000
10,000
10,000
-
-
3,382
3,382
406,760
**406,760**|_2019_
_178,612_
_268_
_72,000_
_853_| |---|---|---| |||251,733| |||_100,368_
_352,101_| |||_6,538_
_3,315_
_12,665_
_3,069_
_80_| |||_25,667_
_7,230_| |||_7,230_| |||_18,437_| |||_370,538_| |||_251,733_
_19,404_
_19,792_
_68,871_
_10,000_
_738_
_370,538_| Signed by one or two trustees on behalf of all trustees Signature |Print name|Print name|Date| |---|---|---| |John Cary||22/04/2021| |Matt Salusbury||| |Matt Salusbury||27/04/2021| 4 DRRM Report and Accounts 2020 ## **Note 1 Basis of Preparation** ## 1.1 Basis of accounting - These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with - Accounting and Reporting by Charities – Statement of Recommended Practice (FRS 102) - and with Accounting Standards - and with the Charities Act 2011 - 1.2 Change in basis accounting - There has been no change to the accounting policies (valuation rules and methods of accounting) since last year, except for the following: ## 1.3 Changes to previous accounts - No changes have been made to the accounts for previous years except for the following: NONE ## **2 Accounting policies** Recognition of incoming These are included in the Statement of Financial Activities when: resources - The charity becomes entitled to the resources; and - The trustees are virtually certain they will receive the resource; and - The monetary value can be measured with sufficient reliability |Recognition of incoming
resources|These are included in the Statement of Financial Activities when:
•
The charity becomes entitled to the resources; and
•
The trustees are virtually certain they will receive the resource; and
•
The monetary value can be measured with sufficient reliability| |---|---| |Incoming resources with related|Where incoming resources have related expenditure (as with fundraising or| |expenditure|contract income) the incoming resources and related expenditure are reported| ||gross in the SoFA.| |Grants and donations|Grants and donations are only included in the SoFA when the charity has| ||unconditional entitlement to the resources.| |Tax reclaims on donations and|Incoming resources from tax reclaims are included in the SoFA at the same time| |gifts|as the gift to which they relate.| |Contractual income and|This is only included in the SoFA once the related goods or services have been| |performance related grants|delivered.| |Gifts in kind|Gifts in kind are accounted for at a reasonable estimate of their value to the| ||charity or the amount actually realised.| ||Gifts in kind for sale or distribution are included in the accounts as gifts only when| ||sold or distributed by the charity.| ||Gifts in kind for use by the charity are included in the SoFA as incoming resources| ||when receivable| |Donated services and facilities|These are only included in incoming resources (with an equivalent amount in| ||resources expended) where the benefit to the charity is reasonably quantifiable,| ||measurable and material. The value placed on these resources is the estimated| ||value to the charity of the service or facility received.| |Volunteer help|The value of any voluntary help received is not included in the accounts but is| ||described in the trustee’s annual report.| |Investment income|This is included in the accounts when receivable.| |Primary Purpose Trading|The charity trades as a gift shop to support its primary purpose| |Investment gains and losses|This includes any gain or loss on the sale of investments and any gain or loss| ||resulting from revaluing investments to market value at the end of the year| |**EXPENDITURE AND**|| |**LIABILITES**|| |Liability recognition|Liabilities are recognised as soon as there is a legal or constructive obligation| ||committing the charity to pay out resources.| |Governance costs|Include costs of the preparation and examination of statutory accounts, the costs| ||of trustee meetings and cost of any legal advice to trustees on governance or| ||constitutional matters.| |Grants with performance|Where the charity gives a grant with conditions for its payment being a specific| |conditions|level of service or output to be provided, such grants are only recognised in the| ||SoFA once the recipient of the grant has provided the specified service or output.| |Support costs|Support costs include central functions and has been allocated to activity cost| ||categories on a basis consistent with the use of resources, e.g. allocating property| ||costs by floor areas, or per capita, staff costs by the time spent and other costs by| ||their usage.| ## **ASSETS** 5 DRRM Report and Accounts 2020 Tangible fixed assets for use by the charity Investments Stocks and work in progress These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt. Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees’ best estimate of market value These are valued at the lower of cost or market value POLICIES ADOPTED ADDITONAL TO OR DIFFERENT FROM THOSE ABOVE It is the policy of the charity not to depreciate tangible fixed assets where contents cannot be differentiated from plant or equipment. However a charge is being made of 0% (SL) on buildings 10% (SL) on temporary buildings and 20% (SL) on plant where they can be identified |**3**||**INCOMING RESOURCES**
**Voluntary Income**
Donations
Gift Aid Donations|2020
2020
2020
2020
2020
Gen Res
Cap Fund
C-19 Fund
Share
**Total**
12,103
12,103
2,533
2,533
14,636
14,636
1,844
1,844
300
300
14,171
14,171
20,000
20,000
22,144
14,171
-
36,315
10,295
10,295
(4,311)
(4,311)
90
90
250
250
-
-
270
270
1,526
1,526
8,121
8,121
12
12
1,949
1,949
1,961
1,961
**46,861**
**14,171**
**-**
**61,032**|_2019_
_Total_
_24,006_| |---|---|---|---|---| |||**Grants from other organisations**
Grants DTT
Grants SHARE
Grants Arts Council
COVID-19 Grants||_24,006_
_3,250_| |||**Income from Charitable Activities**
Trading Turnover
Cost of Sales
School Visits
Misc Income TV Rights
Sponsorship
Reading Room Hire
Refunds||_3,250_
_17,391_
_(9,442)_
_249_
_473_
_500_
_1,645_
_-_| |||**Investment Income**
COIF Interest
COIF Dividends||_10,816_
_42_
_1,150_| |||||_1,191_| |||**TOTAL INCOMING RESOURCES**||_39,263_| 6 DRRM Report and Accounts 2020 _Total_ Gen Res Cap Fund C-19 Fund Share **Total** **4 OUTGOING RESOURCES** ## **Charitable Activities** |**5**||Grants Payable
Institutions
**Trading & Direct Costs**
Managers
Distribution (Shop) Expenses
Business Rates
Utilities
Telephone/ ISP
Cleaning
Repairs & Renewals (Museum)
Repairs & Renewals (Reading Room)
Security & Fire Prevention
Insurance
Exhibitions & Activities|11,500
1,443
12,943
85
85
-
-
2,086
2,086
425
425
953
953
3,086
3,086
2,728
2,728
1,220
1,220
1,446
1,446
270
270
17,716
7,526
-
25,242
216
216
157
157
6
6
911
911
191
191
390
390
1,734
738
2,471
-
-
618
618|| |---|---|---|---|---| |||||13,130
88
413
3,216
783
1,075
152
23
606
1,373
545| |||**Management & Administration**
Office Expenses
Subscriptions
General expenses
Advertising & Marketing
Bank Charges
Finance Costs
Archive & Curatorial Expenses
Conservation
Volunteer Expenses||21,405
271
175
2,001
1,098
133
365
1,243
-
642| |||**Depreciation**
Depreciation(unrestricted)|961
3,263
738
4,961
-
2,306
2,306
2,306
2,306
**18,676**
**2,306**
**10,789**
**738**
**32,509**
**28,185**
**(2,306)**
**3,382**
**(738)**
**28,523**
Total
**Total**
7,812
7,812
-
-
2,107
2,107
18,688
18,688
61
61
569
569
129
129
25,030
25,030
80
80
54,476
54,476|
5,927
_2,476_| |||**Governance Costs**
Independent Examiner||_2,476_| |||||| |||**TOTAL OUTGOING**
**RESOURCES**||_29,808_| |||||| |||**NET INCOMING RESOURCES**||_9,455_| |||**Current Assets**
Stock & Work in Progress
Trade Debtors & prepayments
Gift Aid Pending
Current Bank
Undeposited Receipts
Paypal Bank
Sumup Acc
COIF Bank
Cash||_Total_
_6,538_
_3,315_
_-_
_12,606_
_-_
_59_
_-_
_3,069_
_80_| |||TOTAL||_25,667_| 7 DRRM Report and Accounts 2020 |**6**
**8**
**9**
**10**
**7**||**Creditors**
Amounts due within 1 year:
Amazon
Bristol Energy
East Suffolk
Richard Hoggett
Leiston Press
Liberty Accs
M&U Cleaning
Modes
Suff Wildlife Tst
Jane Hamilton (expenses)
Wave
Deferred Income
Tim Holt-Wilson|Total
(51)
-
-
200
224
77
88
-
-
-
5,000
-|









||_Total_
-
_191_
_105_
_200_
_31_
_39_
_196_
_449_
_7_
_5,000_
_1,013_| |---|---|---|---|---|---|---| |||TOTAL
5,538
**Investment Assets**
Units 1
Jan
Jan p/
share
Value 1 Jan

Income Units
3,759
1,689
63,488
Additions
-
-
Total Units
3,759
Accumulation Units
196
18,776
36,880
**Fixed Assets**
Cost
Depr
NBV
2020
2020
2020
Buildings
203,801
27,008
176,793
F&F
1,183
1,086
98
Museum Contents
72,000
-
72,000
Plant & Machinery
1,908
1,044
864
**TOTAL FIXED ASSETS**
**278,892**
**29,138**
**249,754**||||7,230
NBV
2019
178,612
72,000
1,121| ||||||278,564
26,832|251,733| ||||||Dec p/ share
Value 31
Dec
1,798
67,567
20,619
40,501|Gains/
Losses
4,079
3,620| |||TOTAL
**100,368**|||**108,067**|**7,699**| |||**Statement of**
**Funds**
Capital
Fund
General
Reserve
Fabric
and
building
repairs
fund
_Future_
_Developme_
_nt fund_
Acquisiti
ons
Fund
SHARE
Arts
Council
COVID
19 Fund
Funds at 1st January
2020
251,733
19,404
19,792
_68,871_
10,000
738
Additions
Net incoming
resources
(2,306)
28,185
(738)
3,382
Revaluation of assets
7,699
Transfers
(31,129)
_31,129_
Transfers
(5,208)
5,208||||**TOTAL**
**370,538**
**-**
**28,523**
**7,699**| |||**Funds at 31st**
**December 2020**
**249,427**
**18,951**
**25,000**
**_100,000_**
**10,000**
**-**
**3,382**||||**406,760**| |||**Reconciliation and movement of**
**Funds**
Net
Current
Assets
Tangible
Assets
Fixed
Asset
Investments
Capital Fund
-
249,427
General Reserve
18,624
328
Fabric and building repairs fund
25,000
Future Development fund
100,000
Acquisitions Fund
1,933
8,067
Arts Council Covid-19 Fund
3,382
SHARE Archive Fund
-
-
-||||**TOTAL**
**249,427**
**18,951**
**25,000**
**100,000**
**10,000**
**3,382**
**-**| |||**Assets at 31st December 2020**
**48,938**
**249,754**
**108,067**||||**406,760**| 8 DRRM Report and Accounts 2020 ## Section A ## Independent Examiner’s Report > Report to the trustees of The Dunwich Reading Room and Museum Charity > On the accounts for the year ended 3 1 1 2 1 7 Charity No 3 1 0 3 0 5 > Set out on pages 1 - 6 **Respective responsibilities of trustees** The charity’s trustees consider that an audit is not required for this year (under section **and examiner** 42(2) of the Charities Act 1993 (the Act)) and that an independent examination is needed. It is my responsibility to: • examine the accounts (under section 43 of the Act); • to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act); and • to state whether particular matters have come to my attention. **Basis of Independent examiner’s** My examination was carried out in accordance with General Directions given by the **statement** Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. **Independent examiner’s statement** In the course of my examination, no matter has come to my attention (other than that disclosed below): 1) Which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 41 of the Act); and • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed 21/04/2021 Name Geoffrey Abell Address The Old Forge, St James Street, Dunwich Saxmundham IP17 3DU 9 DRRM Report and Accounts 2020 ## Section B ## Disclosure Only complete if the examiner needs to highlight material problems Give here brief details of any items that the examiner wishes to disclose 10 DRRM Report and Accounts 2020