To
Trustees' Annual Report for the period
Period start date 01 Sept 2019
Period end date 31 Aug 2020
From
Section A Reference and administration details
Charity name Sonning Common County Primary School Association
Other names charity is known by Registered charity number (if any) 309636
Charity's principal address 38 Woodlands Road, Sonning Common
Reading Berks Postcode RG4 9TE
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| AmyO’Connor | Chair | 28/01/2019 to date | ||
| CarlyHunt | Treasurer | 18/01/15 to date | ||
| Caroline Conway | OrdinaryMember | 2018 to date | ||
| Emma Lawrence | OrdinaryMember | 2015 to date | ||
| Helen White | OrdinaryMember | 2015 to date | ||
| Louise Fooks | OrdinaryMember | 2018 to date | ||
| Helen Simic | Secretary | 28/01/2019 to date | ||
| WendyPerry | OrdinaryMember | 2016 to date | ||
| Jackie Landon | OrdinaryMember | 2016 to date | ||
| Susannah Rainsborough |
Ordinary Member | 2016 to Date | ||
| Ros Hoogenburg | OrdinaryMember | 2019 to date | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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March 2012
1
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Membership of all parents of Sonning Common Primary School How the charity is constituted
- (eg. trust, association, company)
Elected by Committee Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
The PTA is formed by parents/guardians, teachers and ancillary staff from the Primary School and works closely with the school and the head teacher to ensure that all funds raised are spent appropriately.
The charity is a member of PTA UK
The charity holds regular committee meetings and sub committees are often formed to work on specific fundraising events.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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We foster extended relationships between staff, pupils and parents
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We engage in activities which support the school and advance the education of the pupils
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Summary of the objects of the charity set out in its education of the pupils •
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governing document We provide and assist in the provision of facilities or items for education at the school which are not provided from statutory funds.
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March 2012
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The PTA host a number of events such as the Summer and Christmas Fetes which are aimed at enhancing existing pupil/family relations within the school as well as encouraging other local residents to participate/attend.
We hold several events through the year which are aimed solely at the parents and the local village community and this is usually done in the form of Quiz nights which are very successful.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The PTA also hosted 2 school disco’s open to each year group and a film night.
As of March 2020 all of our usual fundraising activities were curtailed due to the Covid-19 pandemic and so none of our usual events took place this summer.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
-
contribution made by volunteers.
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March 2012
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The beginning of this financial and school year we were able to host some events such as a Colour Run, Christmas Fair, School disco, Film Night and PTA Quiz. In total from these events we managed to raise 7108.46. Unfortunately from March until July were in lockdown due to Covid-19 and so since this time no fundraising activities have been able to take place. Fortunately we have a school lottery which was still raising funds for us during this time and this contributed £3070 to our funds.
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March 2012
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Section E Financial review
The charity aims to maintain sufficient funds to ensure that major events Brief statement of the and activities can be paid for (especially large cash floats for major fairs) charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Carly Hunt Position (eg Secretary, Chair, Treasurer etc)
Date 02/12/20
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March 2012
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Sonning Common Primary School Association 309636 Receipts and payments accounts For the period 01/09/2019 31/08/2020 To from
CC16a
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ - 5,281 17,508 6 4,794 - 27,589 |
Restricted funds to the nearest £ - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - |
Total funds to the nearest £ - 5,281 17,508 - 6 4,794 - - 27,589 |
Last year to the nearest £ |
|---|---|---|---|---|---|
| Uniform Fund Raising Fair/Events/OYB School Purchases Interest Other donations |
- | - | - | - | 312 |
| 5,281 | - | - | 5,281 | 6,902 | |
| 17,508 | - | - | 17,508 | 25,824 | |
| - | - | - | |||
| 6 | - | - | 6 | 7 | |
| 4,794 | - | - | 4,794 | 3,732 | |
| - | - | - | - | ||
| - | - | - | - | - | |
| Sub total(Gross income for AR) |
27,589 |
- | - | 27,589 | 36,777 |
| A2 Asset and investment sales, (see table). |
- - - 27,589 |
- - - - |
- - - - |
- - - 27,589 |
|
| - | |||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts | |||||
| 27,589 | - | - | 27,589 | 36,777 |
| A2 Asset and investment sales, | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| (see table). | |||||||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | ||||
| Total receipts | 27,589 | - | - | 27,589 | 36,777 |
A3 Payments
| Uniform Fund Raising Fair/Events/OYB School Purchases |
- | - | - | - | |||||
|---|---|---|---|---|---|---|---|---|---|
| 2,617 | - | - | 2,617 | 1,648 | |||||
| 7,459 | - | - | 7,459 | 10,217 | |||||
| 19,221 | - | - | 19,221 | 15,781 |
CCXX R1 accounts (SS)
09/03/2021
1
| Class Donations Insurance Other |
1,436 | - | - | 1,436 | 6,406 | ||||
|---|---|---|---|---|---|---|---|---|---|
| - | - | - | |||||||
| 192 | - | - | 192 | 439 | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 30,925 | - | - | 30,925 | 34,491 |
| A4 Asset and investment | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - | |||||||
| **Sub total ** | - | - | - | - | - | |||||
| Total payments | 30,925 | - | - | 30,925 | 34,491 | |||||
| Net of receipts/(payments) | - 3,335 | - | - | - 3,335 | 2,286 | |||||
| A5 Transfers between funds | - | - | - | - | - | |||||
| A6 Cash funds last year end | 38,271 | - | - | 38,271 | 35,985 | |||||
| Cash funds this year end | 34,936 | - | - | 34,936 | 38,271 |
Section B Statement of assets and liabilities at the end of the period
| Categories unds |
Current Account OYB + Paypal Account Total cash funds (agree balances with receipts and payments account(s)) Capital Reserve Account Details |
Unrestricted funds to nearest £ 24,302 4,015 6,619 34,936 OK Unrestricted funds |
Restricted funds Endowment funds to nearest £ to nearest £ - - - - - - - - OK OK Restricted funds Endowment funds |
|---|---|---|---|
B1 Cash funds
CCXX R2 accounts (SS)
09/03/2021
2
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
| to nearest £ - - - - - - |
to nearest £ - - - - - - |
to nearest £ |
|---|---|---|
| - | - | - |
| - | - | - |
| - | - | - |
| - | - | - |
| - | - | - |
| - | - | - |
Details
| Details Details Details |
Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) |
Current value (optional) |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
CCXX R3 accounts (SS)
09/03/2021
3
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
-
| Signature | Carly Hunt Print Name |
Date of approval |
|---|---|---|
| Carly Hunt | 02/12/2020 | |
CCXX R4 accounts (SS)
09/03/2021
4
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report |
Charity Name Sonning Common Primary School Association |
Charity Name Sonning Common Primary School Association |
Charity Name Sonning Common Primary School Association |
|---|---|---|---|
| 31/08/2020 | Charity no (if any) |
309636 | |
| 1 and 2 ) |
|||
| I report to the trustees on my examination of the accounts of the Sonning Common Primary School Association for the year ended 31/08/2020 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). |
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 16/02/2021 Name: Louise Ellis Relevant professional ACA qualification(s) or body (if any): Address: 26 Sedgewell Road Sonning Common
1
Oct 2018
IER
Reading RG4 9TA
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER