**To** ## **Trustees' Annual Report for the period** Period start date 01 Sept 2019 Period end date 31 Aug 2020 **From** ## Section A Reference and administration details **Charity name** Sonning Common County Primary School Association **Other names charity is known by Registered charity number (if any)** 309636 **Charity's principal address** 38 Woodlands Road, Sonning Common Reading Berks **Postcode RG4 9TE** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||AmyO’Connor|Chair|28/01/2019 to date|| ||CarlyHunt|Treasurer|18/01/15 to date|| ||Caroline Conway|OrdinaryMember|2018 to date|| ||Emma Lawrence|OrdinaryMember|2015 to date|| ||Helen White|OrdinaryMember|2015 to date|| ||Louise Fooks|OrdinaryMember|2018 to date|| ||Helen Simic|Secretary|28/01/2019 to date|| ||WendyPerry|OrdinaryMember|2016 to date|| ||Jackie Landon|OrdinaryMember|2016 to date|| ||Susannah
Rainsborough|Ordinary Member|2016 to Date|| ||Ros Hoogenburg|OrdinaryMember|2019 to date|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Membership of all parents of Sonning Common Primary School How the charity is constituted - (eg. trust, association, company) Elected by Committee Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The PTA is formed by parents/guardians, teachers and ancillary staff from the Primary School and works closely with the school and the head teacher to ensure that all funds raised are spent appropriately. The charity is a member of PTA UK The charity holds regular committee meetings and sub committees are often formed to work on specific fundraising events. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** - We foster extended relationships between staff, pupils and parents - We engage in activities which support the school and advance the education of the pupils - **Summary of the objects of the** **charity set out in its** education of the pupils • - **governing document** We provide and assist in the provision of facilities or items for education at the school which are not provided from statutory funds. **TAR** March **2012** 2 The PTA host a number of events such as the Summer and Christmas Fetes which are aimed at enhancing existing pupil/family relations within the school as well as encouraging other local residents to participate/attend. We hold several events through the year which are aimed solely at the parents and the local village community and this is usually done in the form of Quiz nights which are very successful. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The PTA also hosted 2 school disco’s open to each year group and a film night. As of March 2020 all of our usual fundraising activities were curtailed due to the Covid-19 pandemic and so none of our usual events took place this summer. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The beginning of this financial and school year we were able to host some events such as a Colour Run, Christmas Fair, School disco, Film Night and PTA Quiz. In total from these events we managed to raise 7108.46. Unfortunately from March until July were in lockdown due to Covid-19 and so since this time no fundraising activities have been able to take place. Fortunately we have a school lottery which was still raising funds for us during this time and this contributed £3070 to our funds. **TAR** March **2012** 4 ## **Section E Financial review** The charity aims to maintain sufficient funds to ensure that major events **Brief statement of the** and activities can be paid for (especially large cash floats for major fairs) **charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Carly Hunt **Position (eg Secretary, Chair,** Treasurer **etc)** **Date** 02/12/20 **TAR** March **2012** 5 **Sonning Common Primary School Association 309636 Receipts and payments accounts For the period** 01/09/2019 31/08/2020 **To from** **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**5,281**
**17,508**
**6**
**4,794**
**-**

**27,589**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**5,281**
**17,508**
**-**
**6**
**4,794**
**-**
**-**
**27,589**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Uniform
Fund Raising
Fair/Events/OYB
School Purchases
Interest
Other donations|**-**|**-**|**-**|**-**|**312**| ||**5,281**|**-**|**-**|**5,281**|**6,902**| ||**17,508**|**-**|**-**|**17,508**|**25,824**| |||**-**|**-**|**-**|| ||**6**|**-**|**-**|**6**|**7**| ||**4,794**|**-**|**-**|**4,794**|**3,732**| |||**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**27,589**|**-**|**-**|**27,589**|**36,777**| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**
**-**
**27,589**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**27,589**|| ||**-**||||| ||**-**||||**-**| |**_Sub total _**|**-**||||**-**| |**_Total receipts_**|||||| ||**27,589**|**-**|**-**|**27,589**|**36,777**| |**A2 Asset and investment sales,**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**(see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total _**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_**|**27,589**||**-**||**-**||**27,589**||**36,777**| ## **A3 Payments** |**Uniform**
**Fund Raising**
**Fair/Events/OYB**
**School Purchases**|**-**||**-**||**-**||**-**||| |---|---|---|---|---|---|---|---|---|---| ||**2,617**||**-**||**-**||**2,617**||**1,648**| ||**7,459**||**-**||**-**||**7,459**||**10,217**| ||**19,221**||**-**||**-**||**19,221**||**15,781**| CCXX R1 accounts (SS) 09/03/2021 1 |**Class Donations**
**Insurance**
**Other**|**1,436**||**-**||**-**||**1,436**||**6,406**| |---|---|---|---|---|---|---|---|---|---| ||||**-**||**-**||**-**||| ||**192**||**-**||**-**||**192**||**439**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**30,925**||**-**||**-**||**30,925**||**34,491**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| ||**-**||**-**|||**-**||**-**||| ||**-**||**-**|||**-**||**-**||| |**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |||||||||||| |**_Total payments_**|**30,925**||**-**|||**-**||**30,925**||**34,491**| |**_Net of receipts/(payments)_**|**- 3,335**||**-**|||**-**||**- 3,335**||**2,286**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**38,271**||**-**||**-**|||**38,271**||**35,985**| |**_Cash funds this year end_**|**34,936**||**-**|||**-**||**34,936**||**38,271**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**unds**|Current Account
OYB + Paypal Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Capital Reserve Account
**Details**|**Unrestricted**
**funds**
**to nearest £**
**24,302**
**4,015**
**6,619**
**34,936**
OK
**Unrestricted**
**funds**|**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
OK
OK
**Restricted**
**funds**
**Endowment**
**funds**| |---|---|---|---| **B1 Cash funds** > CCXX R2 accounts (SS) 09/03/2021 2 ## **B2 Other monetary assets** ## **B3 Investment assets** **B4 Assets retained for the charity’s own use** |**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**| |---|---|---| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| ## **Details** |**Details**
**Details**
**Details**|**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|**Current value**
**(optional)**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| CCXX R3 accounts (SS) 09/03/2021 3 ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees **-** |Signature|Carly Hunt
Print Name|Date of
approval| |---|---|---| ||Carly Hunt|02/12/2020| |||| CCXX R4 accounts (SS) 09/03/2021 4 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
Sonning Common Primary School Association|Charity Name
Sonning Common Primary School Association|Charity Name
Sonning Common Primary School Association| |---|---|---|---| ||||| ||31/08/2020|**Charity no**
**(if any)**|309636| ||||| ||1 and 2
)||| ||I report to the trustees on my examination of the accounts of the Sonning
Common Primary School Association for the year ended 31/08/2020
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).||| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 16/02/2021 **Name:** Louise Ellis **Relevant professional** ACA **qualification(s) or body (if any): Address:** 26 Sedgewell Road Sonning Common 1 **Oct 2018** **IER** Reading RG4 9TA ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**