East Somerset District Scout Council
Report & Accounts for the year ended 31[st] March 2022
East Somerset District Scout Council Report & Accounts for year ended 31[st] March 2022
PRESIDENTS: Wes Read
TRUSTEES: Ex-Officio – Appointment District Chairman District Commissioner District Commissioner District Secretary District Treasurer District Explorer Scout Commissioner District Explorer Scout Commissioner District Commissioner Network District Commissioner Youth
Name Tim Rutherford David Froude Heather Pitts Vacant Pam Burch Pete Ward Jan Doyle Vacant Vacant
TRUSTEES: Elected
Adrian Ashford Dave Dunn Michael James Chris Jones Ray Marsh Howard Russell Bob Simpson
TRUSTEES: Co-opted Assistant District Commissioner - Communications
Paul Bentley
TRUSTEES: Nominated – Appointment Appointments Chairman Appointments Secretary
Barbara Colby John Myers
BANKERS: Barclays Yeovil
District Registration Number with the Scout Association 15117
Charity Registration Number 308238
Principle Address: H. Pitts 57 Preston Road, Yeovil Somerset BA20 2BW
1
East Somerset District Scout Council
Trustees Annual Report for the year ended 31[st] March 2022
Major Activities and Achievements in the Period
As the restrictions by the COVID-19 pandemic have relaxed, the District has experienced growth and has maintained a stable number of young people, adult leaders and helpers joining the Scout Movement. The District has been able to deliver a consistent and active programme of events and activities.
It gives me great pleasure on behalf of the Trustees to thank all of you for maintaining this District in such a healthy state.
Once more we can confirm that District finances are sound and that we maintain sufficient funds to meet our financial commitments, The Trustees regularly carry out financial risk assessments and continue to rate these risks as being minimal in respect of our viability. At the period end the Support Fund income reserve amounted to £22544.
The Mission Statement of East Somerset District is:-
“To offer a varied programme of events and challenges to its Members; these being organised by fully trained and experienced leaders in order to fulfil the Aims and Methods of the Scout Association.”
The District is a Trust established under rules which are common to all Districts. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
These accounts have been drawn up on the receipts and payments basis in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities , and are in compliance with the Charities Act 2011.
Approved by the Trustees on the 25 September, 2022 and signed on their behalf by:-
Tim Rutherford
2
East Somerset District Scout Council
Accounting Policies for the year ended 31/03/2022
Designated Funds
Training Fund - used solely for training purposes Sally Still/ St George’s Fund - providing contributions towards uniform, camps etc. for low income families Support Fund - for World Jamboree attendees Capital Project Fund - for the purchase of capital items
Shop Stock
Shop Stock has been valued at cost price
Netting Off Income and Expenditure
Certain event items have the expenses and income netted off to give either a net income or expenditure figure in the accounts.
3
East Somerset District Scout Council
Receipts & Payments Account Summary for the year ended 31/03/2022
| Total receipts for the period Total payments for the period Net receipts (payments) for the Period Transfer between Funds Transfer from Shop Funds Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward |
This This Year Year General Designated £ £ 17062 19188 (15737) (6725) 1325 12463 - - 3000 - 42514 78365 4683990828 |
This Last Year Year Total Total £ £ 36250 26935 (22462) (10351) 13788 16584 - - 3000 - 120879 104295 137667 120879 |
|---|---|---|
The above account and accompanying statement(s) of assets and liabilities were approved by the Trustees on 25 September 2022, and signed on their behalf by
Tim Rutherford
4
East Somerset District Scout Council
Receipts for the year ended 31/03/22
| This | This | This | This | Previous | |
|---|---|---|---|---|---|
| Year | Year | Year | Year | ||
| General | Designated | Total | Total | ||
| £ | £ | £ | £ | ||
| MEMBERSHIP SUBSCRIPTIONS | |||||
| 2022/23 |
92678 | - | 92678 | 70460 | |
| Less subscriptions paid to county | (84432) | - | (84432) | (69752) | |
| 8246 | - | 8246 | 708 | ||
| INVESTMENT INCOME RECEIVED | |||||
| Bank Interest | 9 | 6 | 15 | 28 | |
| Scout Assoc. Short Term Investment | 135 | - | 135 | - | |
| Loan Repayment | 340 | 340 | 1100 | ||
| Cheques not cashed | 90 | - | 90 | 714 | |
| Refund – Kenya 21 | - | - | - | 800 | |
| District | - | 37 | 37 | - | |
| Beavers | - | - | - | - | |
| Cubs | - | 1440 | 1440 | - | |
| Scouts | - | 1763 | 1763 | 493 | |
| Canoeing | 814 | 321 | 1135 | - | |
| Tedbury Campsite (Page 18) | - | 14851 | 14851 | 19816 | |
| Sundry income | 126 | - | 126 | (5) | |
| Insurance recovered | 149 | - | 149 | - | |
| ESU Closed | 317 | - | 317 | - | |
| Rifle Shooting and Archery | 499 | 770 | 1269 | - | |
| District Explorer Scouts (Page 16) | 6337 | - | 6337 | 3281 | |
| TOTAL RECEIPTS | |||||
| FOR THE YEAR | 17062 | 19188 | 36250 | 26935 |
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East Somerset District Scout Council
Payments for the year ended 31/03/22
| This This Year Year General Designated £ £ Insurance 675 - Donations & Gifts 81 - Tedbury Campsite (Page 18) - 2793 Rifle shooting & Archery 1021 554 District 776 - Beavers - 1162 Cubs - - Scouts 2268 1799 Canoeing 1777 321 Young Leaders - - Other Events (Kenya 21) - - District Explorer Scouts 6733 - (Page 16) Admin & Sundry Expenses 480 - District Team Expenses 86 - Bank Charges 137 - Leader Training courses & books - 96 Licences & Website 1106 - Equipment 237 - Loan 360 - TOTAL PAYMENTS FOR THE YEAR 15737 6725 |
This Previous Year Year Total Total £ £ 675 514 81 - 2793 3697 1575 - 776 40 1162 - - - 4067 585 2098 - - 40 - 800 6733 3102 480 - 86 324 137 78 96 - 1106 1171 237 - 360 - 22462 10351 |
|---|---|
6
East Somerset District Scout Council
Statement of Assets & Liabilities 31/03/22
| This This Year Year General Designated £ £ MONETARY ASSETS Cash, bank and similar Funds Bank Current Accounts Bank Current Account 20924 - Leader Training Fund - 1483 Consolidated Explorer Scouts 9549 - Tedbury Campsite - 35606 Frome Scouts Rifle & Archery - 880 Events - 1358 Bank Deposit Accounts Sally Still/St Georges Fund - 10483 Capital Project Fund - 18474 Support Fund - 22544 Investment Accounts The Scout Association Short Term Investment Service 16366 - 46839 90828 Other Monetary Assets Outstanding Capitation Fees due From Groups 5989 - Float – Archery Club 38 - Loan due from 1stColeford 3290 - Loan due from North Mendip 320 - Loan due from St Michaels Scouts - - NON-MONETARY ASSETS Stored at Lufton Site (increases in values due to donations of equipment) Patrol Tent Hike Tents Misc. Tents & Shelters Mess Tents Benches & Tables Misc Cooking Equip Gas Cookers & Boilers 7 |
This Previous Year Year Total Total £ £ 20924 16338 1483 1939 9549 9945 35606 23548 880 304 1358 1079 10483 10482 18474 18472 22544 22541 16366 16231 137667 120879 5989 5500 38 38 3290 3290 320 - 300 300 500 500 380 380 1460 1460 3200 3200 1740 1740 300 300 1480 880 |
|---|---|
East Somerset District Scout Council
Statement of Assets & Liabilities 31/03/22 cont….
| This | This | This | Previous |
|---|---|---|---|
| Year | Year | Year | Year |
| General | Designated | Total | Total |
| £ | £ | £ | £ |
| NON-MONETARY ASSETS cont…. | |||
| Generator & Lamps | 650 | 650 | |
| Toilets | 360 | 360 | |
| Flag Poles | 200 | 200 | |
| CB Radios | 570 | 570 | |
| Air Dome | 2274 | 2274 | |
| Electric Water Boiler | 150 | 150 | |
| Water Containers | 34 | 34 | |
| Other Equipment | 925 | 530 | |
| Stored at Camelot | |||
| Rifles | 960 | 900 | |
| Pellet Catchers | 180 | 45 | |
| Archery Bows | 576 | 400 | |
| Archery Kits | 60 | 15 | |
| Recurve String | - | 35 | |
| Fletchings | 432 | 230 | |
| Arm Guards | 96 | 35 | |
| Misc | 478 | - | |
| Stored at Shop | |||
| Badge Making Equip | 140 | 140 | |
| Glass Etching Equip | 40 | 40 | |
| Counter & Till | 370 | 370 | |
| Screen | 711 | 711 | |
| Stored at Tedbury | |||
| Mess Tent | 1800 | 1800 | |
| 2 Patrol Tents | 1100 | 1100 | |
| Misc. Equipment | 425 | 425 | |
| Tables & Chairs | 750 | 750 | |
| Archery Butts & Stands | 120 | 120 | |
| Extn. Cables | 60 | 60 | |
| Scramble Net | 250 | 250 | |
| Pioneering Equipment | 436 | 436 |
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East Somerset District Scout Council
Statement of Assets & Liabilities 31/03/22 cont….
| This | This | This | Previous |
|---|---|---|---|
| Year | Year | Year | Year |
| General | Designated | Total | Total |
| £ | £ | £ | £ |
| NON-MONETARY ASSETS cont…. | |||
| Rope & Sisal | 120 | 120 | |
| Misc. Cooking Equipment | 250 |
250 | |
| Boilers Burners | 135 | 135 | |
| Lamps | 20 | 20 | |
| 2 Fire Extinguishers & Generator | 2000 | 2000 | |
| Mower | 3960 | 3960 | |
| Generator | 1950 | 1950 | |
| Radios & Orienteering Punches | 375 | 375 | |
| Computer Printer | 350 | 350 | |
| Overhead Projector | - | 140 | |
| Frome Archery & Rifle Equipment | |||
| Rifles | 7680 | 7680 | |
| Bows | 474 | 474 | |
| Misc | 1487 | 1487 | |
| East Somerset District Archery | |||
| Bows | 1279 | - | |
| Fletchings | 73 | - | |
| Guards | 80 | - | |
| Bosses & Stands | 839 | - | |
| Misc | 1398 | - | |
| Stored at Holy Trinity | |||
| Trailer | 400 | 400 | |
| Tent | 790 | 790 | |
| Shelter | - | - | |
| Stoves | 500 | 500 | |
| Waterproof Maps | 150 | 150 | |
| Stored at the Levels | |||
| Paddle Boards | 1777 | - |
9
East Somerset District Scout Council
Statement of Assets & Liabilities 31/03/22 cont….
| This This | This | Previous |
|---|---|---|
| Year Year | Year | Year |
| General Designated | Total | Total |
| £ £ |
£ | £ |
| Kept by Individuals | ||
| Projector and Screen – John Myers | 60 | 60 |
| Junior Archery Sets – Heather Pitts |
200 | - |
| 1stAid Equipment – Hamdon First Aid | 650 | 650 |
| Laptop - Paul Bentley | 40 | 40 |
| Canoeing Equipment - Sutton Bingham Reservoir/Holy Trinity | 6535 | 6535 |
| CONTINGENT LIABILITIES AND | ||
|---|---|---|
| FUTURE OBLIGATIONS | ||
| Outstanding monies due to HQ | Nil | Nil |
10
East Somerset District Scout Council
for the year ended 31/03/22
SUPPORT FUND
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/22 | 31/03/21 | |
| £ | £ | |
| Opening Balance 1stApril 2021 | 22541 | 22531 |
| RECEIPTS | ||
| From General Fund | - | - |
| Interest | 3 | 10 |
| 22544 | 22541 | |
| PAYMENTS | ||
| To General Current Account | - | - |
| To Somerset County Scouts | - | - |
| Admin fees | - | - |
| - | - | |
| Balance carried forward 31stMarch 2022 | 22544 | 22541 |
| 22544 | 22541 |
11
East Somerset District Scout Council
for the year ended 31/03/22
SCOUT ASSOCIATION SHORT TERM INVESTMENT SERVICE
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/22 | 31/03/21 | |
| £ | £ | |
| Opening Balance 1stApril 2021 | 16231 | 16231 |
| RECEIPTS | ||
| Interest | 135 | - |
| Balance carried forward 31stMarch 2022 | 16366 | 16231 |
12
East Somerset District Scout Council
for the year ended 31/03/22
SALLY STILL/ST GEORGE’S FUND
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/22 | 31/03/21 | |
| £ | £ | |
| Opening Balance 1stApril 2021 | 10482 | 10477 |
| RECEIPTS | ||
| From General account | - | - |
| Interest | 1 | 5 |
| 10483 | 10482 | |
| PAYMENTS | ||
| Subsidies | - | - |
| Balance Carried Forward 31stMarch 2022 | 10483 | 10482 |
| 10483 | 10482 |
13
East Somerset District Scout Council
for the year ended 31/03/22
CAPITAL PROJECT FUND
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/22 | 31/03/21 | |
| £ | £ | |
| Opening Balance 1stApril 2021 | 18472 | 18464 |
| RECEIPTS | ||
| From General Fund | - | - |
| Interest | 2 | 8 |
| 18474 | 18472 | |
| PAYMENTS | ||
| Website | - | - |
| Balance Carried Forward 31stMarch 2022 | 18474 | 18472 |
| 18474 | 18472 |
14
East Somerset District Scout Council
for the year ended 31/03/22
LEADER TRAINING FUND
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/22 | 31/03/21 | |
| £ | £ | |
| Opening Balance 1stApril 2021 | 1939 | 1944 |
| RECEIPTS | ||
| From General account | - | (5) |
| PL/APL W/E | - | - |
| 1939 | 1939 | |
| PAYMENTS | ||
| Training Material | 26 | - |
| Young Leaders | 70 | - |
| Rifle & Archery | 360 | - |
| PL/APL W/E | - | - |
| Balance Carried Forward 31stMarch 2022 | 1483 | 1939 |
| 1939 | 1939 |
15
East Somerset District Scout Council
for the year ended 31/03/22
CONSOLIDATED DISTRICT EXPLORER SCOUT ACCOUNTS (Camelot, Frome & Mendip, King Ina, Evercreech, The Levels & Viking)
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/22 | 31/03/21 | |
| £ | £ | |
| Opening Balance 1stApril 2021 | 9945 | 9766 |
| RECEIPTS | ||
| Transfer in from Old Accounts (The Levels & Viking) | - | 749 |
| Interest | - | 13 |
| Camp Income | - | - |
| Events | 1720 | 21 |
| Subs | 3404 | 1313 |
| Fundraising/Donations | 943 | 1165 |
| Uniform | 270 | - |
| Other | - | 20 |
| 16282 | 13047 | |
| PAYMENTS | ||
| Camp Expenses | - | 175 |
| Events |
1854 | 357 |
| Hall Hire | 130 | - |
| Uniform | 309 | - |
| Badges | 475 | - |
| Capitation | 2198 | 2490 |
| Program | 1072 | - |
| Vikings closure – transfer to General Funds | 317 | - |
| Other | 378 | 80 |
| Balance Carried Forward 31stMarch 2022 | 9549 | 9945 |
| 16282 | 13047 |
16
East Somerset District Scout Council
for the year ended 31/03/22
FROME SCOUTS RIFLE/ARCHERY ACCOUNT
| This Year | This Year | Previous | |
|---|---|---|---|
| to | Year to | ||
| 31/03/22 | 31/03/21 | ||
| £ | £ | ||
| Opening Balance 1stApril 2021 | 304 | 304 | |
| RECEIPTS | |||
| Subs & Hoodies | - | - | |
| Courses & Fees | 600 | - | |
| Other | 170 | - | |
| 1074 | 304 | ||
| PAYMENTS | |||
| Courses & fees | - | - | |
| Storage | 45 | - | |
| Equipment | 65 | - | |
| Hoodies & Neckers | 84 | - | |
| Balance Carried Forward 31stMarch 2022 | 880 | 304 | |
| 1074 | 304 |
17
East Somerset District Scout Council
for the year ended 31/03/22
TEDBURY CAMPSITE ACCOUNT
| This Year | This Year | Previous | |
|---|---|---|---|
| to | Year to | ||
| 31/03/22 | 31/03/21 | ||
| £ | £ | ||
| Opening Balance 1stApril 2021 | 23548 | 7429 | |
| RECEIPTS | |||
| District Fees | 425 | 147 | |
| Other Fees | 2569 | - | |
| Evening District | 190 | - | |
| Covid 19 Grants Mendip DC | 11667 | 19669 | |
| 38399 | 27245 | ||
| PAYMENTS | |||
| Water System | 40 | - | |
| Generator Fuel | - | 23 | |
| Mower Insurance | 191 | 191 | |
| Mower Maintenance | 119 | 64 | |
| Brush Cutter Fuel | 17 | 70 | |
| Campsite Maintenance | 283 | 690 | |
| Insurance | 1466 | 1439 | |
| Rent & Rates | 253 | 250 | |
| Fire Extinguishers | - | 275 | |
| Toilet Block | 216 | 42 | |
| New Mower | - | - | |
| Cub Hut | 178 | 84 | |
| Other | 30 | 569 | |
| Balance Carried Forward 31stMarch 2022 | 35606 | 23548 | |
| 38399 | 27245 |
18
East Somerset District Scout Council
for the year ended 31/03/22
EVENTS ACCOUNT
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/22 | 31/03/21 | |
| £ | £ | |
| Opening Balance 1stApril 2021 | 1079 | 1126 |
| RECEIPTS | ||
| Cheques not cashed | - | 45 |
| Canoeing | 321 | - |
| District | 37 | - |
| Scouts | 1763 | 493 |
| Beavers | - | - |
| Cubs | 1440 | - |
| 4640 | 1664 | |
| PAYMENTS | ||
| Canoeing | 321 | - |
| District | - | - |
| Scouts | 1799 | 585 |
| Beavers | 1162 | - |
| Cubs | - | - |
| Balance Carried Forward 31stMarch 2022 | 1358 | 1079 |
| 4640 | 1664 |
19
East Somerset District Scout Shop (Includes Badge Account)
For the year ended 31/03/22
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/22 | 31/03/21 | |
| £ | £ | |
| Balance brought forward 1stApril 2021 | 3899 | 5802 |
| RECEIPTS | ||
| Sales | 31624 | 5869 |
| Other income | - | 10 |
| Donation | - | - |
| 35523 | 11681 | |
| PAYMENTS | ||
| Stock Purchases | 27548 | 6676 |
| Insurance | - | - |
| Electricity | 538 | 475 |
| Rent | 60 | 60 |
| Postage | 628 | 134 |
| Stationery | 53 | 42 |
| Small items of equipment & fittings | 131 | 204 |
| Other | 118 | 104 |
| Burglar Alarm Maintenance | 53 | 87 |
| TOTAL PAYMENTS | 29129 | 7782 |
| Transfer to District Funds | 3000 | - |
| Balance carried forward 31stMarch 2022 | 3394 | 3899 |
20
East Somerset District Scout Shop (Includes Badge Account)
For the year ended 31/03/22
| This Year | Previous | Previous | |
|---|---|---|---|
| Year | |||
| 31/03/22 | 31/03/21 | ||
| £ | £ | ||
| Statement of Assets & Liabilities | |||
| As at 31 March 2022 | |||
| MONETARY ASSETS | |||
| Cash, Bank and similar funds | |||
| Bank Account | 3386 | 3811 | |
| Cash in hand | 48 | 48 | |
| Cash Float | 40 | 40 | |
| 3394 | 3899 | ||
| OTHER MONETARY ASSETS | |||
| Debts due to Scout Shop (Accounts O/S) | 3448 | 616 | |
| NON-MONETARY ASSETSAssets for Charity’s own use | |||
| Fixtures and Fittings | 630 | 630 | |
| Stock in Yeovil | 25896 | 21209 | |
| Stock in Frome | 1083 | 1324 | |
| 27609 | 23163 | ||
| LIABILITIESThose due within one year | |||
| Expenses incurred not yet invoiced - | |||
| Stock Invoices | - | - | |
| Annual Rent | 60 | 60 |
21
Independent Examiner’s Report to the Trustees of the East Somerset District Scout Council
I report to the trustees on my examination of the accounts of the East Somerset District Scout Council for the year ended 31 March 2022, which are set out on pages 1 to 21.
Responsibilities and basis of report
As the District's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
The accounting records were not kept in accordance with section 130 of the Charities Act; or
-
The accounts did not accord with the accounting records; or
-
The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S.M. Bachrach F.C.A. Chalmers & Co (SW) Limited 6 The Linen Yard, South Street, Crewkerne TA18 8AB 26 September 2022