# **East Somerset District Scout Council** 

**Report & Accounts for the year ended 31[st] March 2022** 



## **East Somerset District Scout Council Report & Accounts for year ended 31[st] March 2022** 

## **PRESIDENTS:** Wes Read 

**TRUSTEES:** _Ex-Officio – Appointment_ District Chairman District Commissioner District Commissioner District Secretary District Treasurer District Explorer Scout Commissioner District Explorer Scout Commissioner District Commissioner Network District Commissioner Youth 

Name Tim Rutherford David Froude Heather Pitts Vacant Pam Burch Pete Ward Jan Doyle Vacant Vacant 

## **TRUSTEES:** _Elected_ 

Adrian Ashford Dave Dunn Michael James Chris Jones Ray Marsh Howard Russell Bob Simpson 

**TRUSTEES:** _Co-opted_ Assistant District Commissioner - Communications 

Paul Bentley 

**TRUSTEES:** _Nominated – Appointment_ Appointments Chairman Appointments Secretary 

Barbara Colby John Myers 

BANKERS: Barclays Yeovil 

District Registration Number with the Scout Association 15117 

Charity Registration Number 308238 

Principle Address:   H. Pitts 57 Preston Road, Yeovil Somerset BA20 2BW 

**1** 



## **East Somerset District Scout Council** 

## **Trustees Annual Report for the year ended 31[st] March 2022** 

## **Major Activities and Achievements in the Period** 

As the restrictions by the COVID-19 pandemic have relaxed, the District has experienced growth and has maintained a stable number of young people, adult leaders and helpers joining the Scout Movement.  The District has been able to deliver a consistent and active programme of events and activities. 

It gives me great pleasure on behalf of the Trustees to thank all of you for maintaining this District in such a healthy state. 

Once more we can confirm that District finances are sound and that we maintain sufficient funds to meet our financial commitments, The Trustees regularly carry out financial risk assessments and continue to rate these risks as being minimal in respect of our viability. At the period end the Support Fund income reserve amounted to £22544. 

The Mission Statement of East Somerset District is:- 

“To offer a varied programme of events and challenges to its Members; these being organised by fully trained and experienced leaders in order to fulfil the Aims and Methods of the Scout Association.” 

The District is a Trust established under rules which are common to all Districts. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. 

These accounts have been drawn up on the receipts and payments basis in accordance with the Statement of Recommended Practice, _Accounting and Reporting by Charities_ , and are in compliance with the Charities Act 2011. 

Approved by the Trustees on the 25 September, 2022 and signed on their behalf by:- 

Tim Rutherford 

**2** 



## **East Somerset District Scout Council** 

# **Accounting Policies for the year ended 31/03/2022** 

## **Designated Funds** 

Training Fund - used solely for training purposes Sally Still/ St George’s Fund - providing contributions towards uniform, camps etc. for low income families Support Fund - for World Jamboree attendees Capital Project Fund - for the purchase of capital items 

## **Shop Stock** 

Shop Stock has been valued at cost price 

## **Netting Off Income and Expenditure** 

Certain event items have the expenses and income netted off to give either a net income or expenditure figure in the accounts. 

**3** 



## **East Somerset District Scout Council** 

Receipts & Payments Account Summary for the year ended **31/03/2022** 

|**Total receipts for the period**<br>**Total payments for the period**<br>**Net receipts (payments) for the**<br>**Period**<br>**Transfer between Funds**<br>**Transfer from Shop Funds**<br>**Cash, bank and similar funds**<br>**brought forward**<br>**Cash, bank and similar funds**<br>**carried forward**|This<br>This<br>Year<br>Year<br> <br>General       Designated<br> <br>£<br>£<br>**17062**<br>**19188**<br>**(15737)**<br>**(6725)**<br>**1325**<br>**12463**<br>**-**<br>**-**<br>**3000**<br>**-**<br>**42514**<br>**78365**<br>**4683990828**|This              Last<br>Year<br>Year<br>Total<br>Total<br>£<br>£<br>**36250**<br>**26935**<br>**(22462)**<br> **(10351)**<br>**13788**<br>**16584**<br>**-**<br>**-**<br>**3000**<br>**-**<br>**120879**<br> **104295**<br>**137667**<br> **120879**|
|---|---|---|



The above account and accompanying statement(s) of assets and liabilities were approved by the Trustees on 25 September 2022, and signed on their behalf by 

Tim Rutherford 

**4** 



## **East Somerset District Scout Council** 

**Receipts** for the year ended 31/03/22 

||This|This|This|This|Previous|
|---|---|---|---|---|---|
||Year||Year|Year|Year|
||General||Designated|Total|Total|
||£||£|£|£|
|**MEMBERSHIP SUBSCRIPTIONS**||||||
|2022/23<br>|92678||-|92678|70460|
|Less subscriptions paid to county|(84432)||-|(84432)|(69752)|
||8246||-|8246|708|
|**INVESTMENT INCOME RECEIVED**||||||
|Bank Interest||9|6|15|28|
|Scout Assoc. Short Term Investment||135|-|135|-|
|Loan Repayment||340||340|1100|
|Cheques not cashed||90|-|90|714|
|Refund – Kenya 21||-|-|-|800|
|District||-|37|37|-|
|Beavers||-|-|-|-|
|Cubs||-|1440|1440|-|
|Scouts||-|1763|1763|493|
|Canoeing||814|321|1135|-|
|Tedbury Campsite (Page 18)||-|14851|14851|19816|
|Sundry income||126|-|126|(5)|
|Insurance recovered||149|-|149|-|
|ESU Closed||317|-|317|-|
|Rifle Shooting and Archery||499|770|1269|-|
|District Explorer Scouts (Page 16)|6337||-|6337|3281|
|**TOTAL RECEIPTS**||||||
|**FOR THE YEAR**|**17062**||**19188**|**36250**|26935|



**5** 



## **East Somerset District Scout Council** 

## **Payments** for the year ended 31/03/22 

|This              This<br>Year             Year<br>General       Designated<br>£<br>£<br>Insurance<br>675<br>-<br>Donations & Gifts<br>81<br>-<br>Tedbury Campsite (Page 18)<br>-<br>2793<br>Rifle shooting & Archery<br>1021<br>554<br>District<br>776<br>-<br>Beavers<br>-<br>1162<br>Cubs<br>-<br>-<br>Scouts<br>2268<br>1799<br>Canoeing<br>1777<br>321<br>Young Leaders<br>-<br>-<br>Other Events (Kenya 21)<br>-<br>-<br>District Explorer Scouts<br>6733<br>-<br>(Page 16)<br>Admin & Sundry Expenses<br>480<br>-<br>District Team Expenses<br>86<br>-<br>Bank Charges<br>137<br>-<br>Leader Training courses & books<br>-<br>96<br>Licences & Website<br>1106<br>-<br>Equipment<br>237<br>-<br>Loan<br> 360<br> -<br> <br>**TOTAL PAYMENTS FOR**<br>**THE YEAR**<br>**15737**<br>**6725**|This           Previous<br>Year<br>Year<br>Total<br>Total<br>£<br>£<br>675<br>514<br>81<br>-<br>2793<br>3697<br>1575<br>-<br>776<br>40<br>1162<br>-<br>-<br>-<br>4067<br>585<br>2098<br>-<br>-<br>40<br>-<br>800<br>6733<br>3102<br>480<br>-<br>86<br>324<br>137<br>78<br>96<br>-<br>1106<br>1171<br>237<br>-<br> 360<br>  -<br>**22462**<br>**10351**|
|---|---|
|||



**6** 



## **East Somerset District Scout Council** 

Statement of Assets & Liabilities 31/03/22 

|This              This<br>Year            Year<br> <br>General       Designated<br> <br>£<br>£<br>**MONETARY ASSETS**<br>**Cash, bank and similar Funds**<br>**Bank Current Accounts**<br>Bank Current Account<br>20924<br>-<br>Leader Training Fund<br>-<br>1483<br> <br>Consolidated Explorer Scouts<br>9549<br>-<br>Tedbury Campsite<br>-<br>35606<br>Frome Scouts Rifle & Archery<br>-<br>880<br>Events<br>-<br>1358<br>**Bank Deposit Accounts**<br>Sally Still/St Georges Fund<br>-<br>10483<br> <br>Capital Project Fund<br>-<br>18474<br> <br>Support Fund<br>-<br>22544<br>**Investment Accounts**<br>The Scout Association Short<br>Term Investment Service<br>16366<br> -<br>46839<br>90828<br>**Other Monetary Assets**<br>Outstanding Capitation Fees due<br>From Groups<br>5989<br>-<br>Float – Archery Club<br>38<br>-<br>Loan due from 1stColeford<br>3290<br>-<br>Loan due from North Mendip<br>320<br>-<br>Loan due from St Michaels Scouts -   - <br>**NON-MONETARY ASSETS**<br>**Stored at Lufton Site**<br>**(increases in values due to donations of equipment)**<br>Patrol Tent<br>Hike Tents<br>Misc. Tents & Shelters<br>Mess Tents<br>Benches & Tables<br>Misc Cooking Equip<br> <br>Gas Cookers & Boilers<br> **7**|This           Previous<br>Year<br>Year<br>Total<br>Total<br>£<br>£<br>20924<br>16338<br>1483<br>1939<br>9549<br>9945<br>35606<br>23548<br>880<br>304<br>1358<br>1079<br>10483<br>10482<br>18474<br>18472<br>22544<br>22541<br>16366<br> 16231<br>137667<br> 120879<br>5989<br>5500<br>38<br>38<br>3290<br>3290<br>320<br>-<br>300<br> 300<br>500<br>500<br>380<br>380<br> <br>1460<br>1460<br>3200<br>3200<br>1740<br>1740<br>300<br>300<br>1480<br>880|
|---|---|
||<br> <br> <br>|





## **East Somerset District Scout Council** 

## Statement of Assets & Liabilities 31/03/22 cont…. 

|This|This|This|Previous|
|---|---|---|---|
|Year|Year|Year|Year|
|General|Designated|Total|Total|
|£|£|£|£|
|**NON-MONETARY ASSETS cont….**||||
|Generator & Lamps||650|650|
|Toilets||360|360|
|Flag Poles||200|200|
|CB Radios||570|570|
|Air Dome||2274|2274|
|Electric Water Boiler||150|150|
|Water Containers||34|34|
|Other Equipment||925|530|
|**Stored at Camelot**||||
|Rifles||960|900|
|Pellet Catchers||180|45|
|Archery Bows||576|400|
|Archery Kits||60|15|
|Recurve String||-|35|
|Fletchings||432|230|
|Arm Guards||96|35|
|Misc||478|-|
|**Stored at Shop**||||
|Badge Making Equip||140|140|
|Glass Etching Equip||40|40|
|Counter & Till||370|370|
|Screen||711|711|
|**Stored at Tedbury**||||
|Mess Tent||1800|1800|
|2 Patrol Tents||1100|1100|
|Misc. Equipment||425|425|
|Tables & Chairs||750|750|
|Archery Butts & Stands||120|120|
|Extn. Cables||60|60|
|Scramble Net||250|250|
|Pioneering Equipment||436|436|



**8** 



## **East Somerset District Scout Council** 

## Statement of Assets & Liabilities 31/03/22 cont…. 

|This|This|This|Previous|
|---|---|---|---|
|Year|Year|Year|Year|
|General|Designated|Total|Total|
|£|£|£|£|
|**NON-MONETARY ASSETS cont….**||||
|Rope & Sisal||120|120|
|Misc. Cooking Equipment||<br>250|250|
|Boilers Burners||135|135|
|Lamps||20|20|
|2 Fire Extinguishers & Generator||2000|2000|
|Mower||3960|3960|
|Generator||1950|1950|
|Radios & Orienteering Punches||375|375|
|Computer Printer||350|350|
|Overhead Projector||-|140|
|**Frome Archery & Rifle Equipment**||||
|Rifles||7680|7680|
|Bows||474|474|
|Misc||1487|1487|
|**East Somerset District Archery**||||
|Bows||1279|-|
|Fletchings||73|-|
|Guards||80|-|
|Bosses & Stands||839|-|
|Misc||1398|-|
|**Stored at Holy Trinity**||||
|Trailer||400|400|
|Tent||790|790|
|Shelter||-|-|
|Stoves||500|500|
|Waterproof Maps||150|150|
|**Stored at the Levels**||||
|Paddle Boards||1777|-|



**9** 



## **East Somerset District Scout Council** 

## Statement of Assets & Liabilities 31/03/22 cont…. 

|This              This|This|Previous|
|---|---|---|
|Year             Year|Year|Year|
|General       Designated|Total|Total|
|£<br>£|£|£|
|**Kept by Individuals**|||
|Projector and Screen – John Myers|60|60|
|Junior Archery Sets – Heather Pitts<br>|200|-|
|1stAid Equipment – Hamdon First Aid|650|650|
|Laptop - Paul Bentley|40|40|
|Canoeing Equipment - Sutton Bingham Reservoir/Holy Trinity|6535|6535|



|CONTINGENT LIABILITIES AND|||
|---|---|---|
|FUTURE OBLIGATIONS|||
|Outstanding monies due to HQ|Nil|Nil|



**10** 



## **East Somerset District Scout Council** 

for the year ended 31/03/22 

## **SUPPORT FUND** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/22|31/03/21|
||£|£|
|Opening Balance 1stApril 2021|22541|22531|
|**RECEIPTS**|||
|From General Fund|-|<br>-|
|Interest|3|10|
||22544|22541|
|**PAYMENTS**|||
|To General Current Account|-|-|
|To Somerset County Scouts|-|-|
|Admin fees|-|-|
||-|-|
|Balance carried forward 31stMarch 2022|22544|22541|
||22544|22541|



**11** 



## **East Somerset District Scout Council** 

for the year ended 31/03/22 

## **SCOUT ASSOCIATION SHORT TERM INVESTMENT SERVICE** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/22|31/03/21|
||£|£|
|Opening Balance 1stApril 2021|16231|16231|
|**RECEIPTS**|||
|Interest|135|-|
|Balance carried forward 31stMarch 2022|16366|16231|



**12** 



## **East Somerset District Scout Council** 

for the year ended 31/03/22 

## **SALLY STILL/ST GEORGE’S FUND** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/22|31/03/21|
||£|£|
|Opening Balance 1stApril 2021|10482|10477|
|**RECEIPTS**|||
|From General account|-|-|
|Interest|1|5|
||10483|10482|
|**PAYMENTS**|||
|Subsidies|-|-|
|Balance Carried Forward 31stMarch 2022|10483|10482|
||10483|10482|



**13** 



## **East Somerset District Scout Council** 

for the year ended 31/03/22 

## **CAPITAL PROJECT FUND** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/22|31/03/21|
||£|£|
|Opening Balance 1stApril 2021|18472|18464|
|**RECEIPTS**|||
|From General Fund|-|-|
|Interest|2|8|
||18474|18472|
|**PAYMENTS**|||
|Website|-|-|
|Balance Carried Forward 31stMarch 2022|18474|18472|
||18474|18472|



**14** 



## **East Somerset District Scout Council** 

for the year ended 31/03/22 

## **LEADER TRAINING FUND** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/22|31/03/21|
||£|£|
|Opening Balance 1stApril 2021|1939|1944|
|**RECEIPTS**|||
|From General account|-|(5)|
|PL/APL W/E|-|-|
||1939|1939|
|**PAYMENTS**|||
|Training Material|26|-|
|Young Leaders|70|-|
|Rifle & Archery|360|-|
|PL/APL W/E|-|-|
|Balance Carried Forward 31stMarch 2022|1483|1939|
||1939|1939|



**15** 



## **East Somerset District Scout Council** 

for the year ended 31/03/22 

## **CONSOLIDATED DISTRICT EXPLORER SCOUT ACCOUNTS** (Camelot, Frome & Mendip, King Ina, Evercreech, The Levels & Viking) 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/22|31/03/21|
||£|£|
|Opening Balance 1stApril 2021|9945|9766|
|**RECEIPTS**|||
|Transfer in from Old Accounts (The Levels & Viking)|-|749|
|Interest|-|13|
|Camp Income|-|-|
|Events|1720|21|
|Subs|3404|1313|
|Fundraising/Donations|943|1165|
|Uniform|270|-|
|Other|-|20|
||16282|13047|
|**PAYMENTS**|||
|Camp Expenses|-|175|
|Events<br>|1854|357|
|Hall Hire|130|-|
|Uniform|309|-|
|Badges|475|-|
|Capitation|2198|2490|
|Program|1072|-|
|Vikings closure – transfer to General Funds|317|-|
|Other|378|80|
|Balance Carried Forward 31stMarch 2022|9549|9945|
||16282|13047|



**16** 



## **East Somerset District Scout Council** 

for the year ended 31/03/22 

## **FROME SCOUTS RIFLE/ARCHERY ACCOUNT** 

||This Year|This Year|Previous|
|---|---|---|---|
||to||Year to|
||31/03/22||31/03/21|
|||£|£|
|Opening Balance 1stApril 2021||304|304|
|**RECEIPTS**||||
|Subs & Hoodies||-|-|
|Courses & Fees||600|-|
|Other||170|-|
||1074||304|
|**PAYMENTS**||||
|Courses & fees||-|-|
|Storage||45|-|
|Equipment||65|-|
|Hoodies & Neckers||84|-|
|Balance Carried Forward 31stMarch 2022||880|304|
||1074||304|



**17** 



## **East Somerset District Scout Council** 

for the year ended 31/03/22 

## **TEDBURY CAMPSITE ACCOUNT** 

||This Year|This Year|Previous|
|---|---|---|---|
||to||Year to|
||31/03/22||31/03/21|
|||£|£|
|Opening Balance 1stApril 2021|23548||7429|
|**RECEIPTS**||||
|District Fees||425|147|
|Other Fees|2569||-|
|Evening District||190|-|
|Covid 19 Grants Mendip DC|11667||19669|
||38399||27245|
|**PAYMENTS**||||
|Water System||40|-|
|Generator Fuel||-|23|
|Mower Insurance||191|191|
|Mower Maintenance||119|64|
|Brush Cutter Fuel||17|70|
|Campsite Maintenance||283|690|
|Insurance|1466||1439|
|Rent & Rates||253|250|
|Fire Extinguishers||-|275|
|Toilet Block||216|42|
|New Mower||-|-|
|Cub Hut||178|84|
|Other||30|569|
|Balance Carried Forward 31stMarch 2022|35606||23548|
||38399||27245|



**18** 



## **East Somerset District Scout Council** 

for the year ended 31/03/22 

## **EVENTS ACCOUNT** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/22|31/03/21|
||£|£|
|Opening Balance 1stApril 2021|1079|1126|
|**RECEIPTS**|||
|Cheques not cashed|-|45|
|Canoeing|321|-|
|District|37|-|
|Scouts|1763|493|
|Beavers|-|-|
|Cubs|1440|-|
||4640|1664|
|**PAYMENTS**|||
|Canoeing|321|-|
|District|-|-|
|Scouts|1799|<br>585|
|Beavers|1162|-|
|Cubs|-|-|
|Balance Carried Forward 31stMarch 2022|1358|1079|
||4640|1664|



**19** 



## **East Somerset District Scout Shop (Includes Badge Account)** 

For the year ended 31/03/22 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/22|31/03/21|
||£|£|
|Balance brought forward 1stApril 2021|3899|5802|
|**RECEIPTS**|||
|Sales|31624|5869|
|Other income|-|10|
|Donation|-|-|
||35523|11681|
|**PAYMENTS**|||
|Stock Purchases|27548|6676|
|Insurance|-|-|
|Electricity|538|475|
|Rent|60|60|
|Postage|628|134|
|Stationery|53|42|
|Small items of equipment & fittings|131|204|
|Other|118|104|
|Burglar Alarm Maintenance|53|87|
|TOTAL PAYMENTS|29129|7782|
|Transfer to District Funds|3000|-|
|Balance carried forward 31stMarch 2022|3394|3899|



**20** 



## **East Somerset District Scout Shop (Includes Badge Account)** 

For the year ended 31/03/22 

||This Year|Previous|Previous|
|---|---|---|---|
|||Year||
||31/03/22|31/03/21||
||£||£|
|**Statement of Assets & Liabilities**||||
|**As at 31 March 2022**||||
|**MONETARY ASSETS**||||
|Cash, Bank and similar funds||||
|Bank Account|3386|3811||
|Cash in hand|48||48|
|Cash Float|40||40|
||3394|3899||
|**OTHER MONETARY ASSETS**||||
|Debts due to Scout Shop (Accounts O/S)|3448||616|
|**NON-MONETARY ASSETS**Assets for Charity’s own use||||
|Fixtures and Fittings|630||630|
|Stock in Yeovil|25896|21209||
|Stock in Frome|1083|1324||
||27609|23163||
|**LIABILITIES**Those due within one year||||
|Expenses incurred not yet invoiced -||||
|Stock Invoices|-||-|
|Annual Rent|60||60|



**21** 



## **Independent Examiner’s Report to the Trustees of the East Somerset District Scout Council** 

I report to the trustees on my examination of the accounts of the East Somerset District Scout Council for the year ended 31 March 2022, which are set out on pages 1 to 21. 

## **Responsibilities and basis of report** 

As the District's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## **Independent examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- The accounting records were not kept in accordance with section 130 of the Charities Act; or 

- The accounts did not accord with the accounting records; or 

- The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

S.M. Bachrach   F.C.A. Chalmers & Co (SW) Limited 6 The Linen Yard, South Street, Crewkerne TA18 8AB 26 September 2022