East Somerset District Scout Council
Report & Accounts for the year ended 31[st] March 2021
East Somerset District Scout Council Report & Accounts for year ended 31[st] March 2021
PRESIDENTS: Alan Sandall & Wes Read
TRUSTEES: Ex-Officio – Appointment District Chairman District Commissioner District Commissioner District Commissioner District Secretary District Treasurer District Explorer Scout Commissioner
Name Tim Rutherford Paul Bentley Vacant Heather Pitts Vacant Pam Burch Pete Ward
TRUSTEES: Elected
Adrian Ashford Dave Dunn Michael James Ray Marsh Bob Simpson
TRUSTEES: Co-opted Appointments Chairman Appointments secretary
Barbara Colby Vacant
TRUSTEES: Nominated – Appointment
None
BANKERS: Barclays Yeovil
District Registration Number with the Scout Association 15117
Charity Registration Number 308238
Principle Address: P. Bentley 5 Woods Road, Street Somerset BA16 9PS
1
East Somerset District Scout Council
Trustees Annual Report for the year ended 31/03/2021
Major Activities and Achievements in the Period
The last twelve months have proved challenging with the Covid-19 pandemic but, the District has experienced some growth as we come out of lockdown in young people, adult leaders and helpers joining the Scout Movement. We are moving from on-line activities and training back to face to face again.
It gives me great pleasure on behalf of the Trustees to thank all of you for making this District such a viable and vibrant community during these challenging times.
Once more we can confirm that District finances are sound and that we maintain sufficient funds to meet our financial commitments, The Trustees regularly carry out financial risk assessments and continue to rate these risks as being minimal in respect of our viability. At the period end the Support Fund income reserve amounted to £22541.
The Mission Statement of East Somerset District is:-
“To offer a varied programme of events and challenges to its Members; these being organised by fully trained and experienced leaders in order to fulfil the Aims and Methods of the Scout Association.”
The District is a Trust established under rules which are common to all Districts. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
These accounts have been drawn up on the receipts and payments basis in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities , and are in compliance with the Charities Act 2011.
Approved by the Trustees on the 27 September, 2021 and signed on their behalf by:-
Tim Rutherford
2
East Somerset District Scout Council
Accounting Policies for the year ended 31/03/2021
Designated Funds
Training Fund - used solely for training purposes Sally Still/ St George’s Fund - providing contributions towards uniform, camps etc. for low income families Support Fund - for World Jamboree attendees Capital Project Fund - for the purchase of capital items
Shop Stock
Shop Stock has been valued at cost price
Netting Off Income and Expenditure
Certain event items have the expenses and income netted off to give either a net income or expenditure figure in the accounts.
3
East Somerset District Scout Council
Receipts & Payments Account Summary for the year ended 31/03/2021
| Total receipts for the period Total payments for the period Net receipts (payments) for the Period Transfer between Funds Transfer from Shop Funds Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward |
This This Year Year General Designated £ £ 6563 20372 (6069) (4282) 494 16090 - - - - 42020 62275 4251478365 |
This Previous Year Year Total Total £ £ 26935 60650 (10351) (65133) 16584 (4483) - - - 4000 104295 104778 120879 104295 |
|---|---|---|
The above account and accompanying statement(s) of assets and liabilities were approved by the Trustees on 27 September 2021, and signed on their behalf by
Tim Rutherford
4
East Somerset District Scout Council
Receipts for the year ended 31/03/21
| This | This | This | This | Previous | |
|---|---|---|---|---|---|
| Year | Year | Year | Year | ||
| General | Designated | Total | Total | ||
| £ | £ | £ | £ | ||
| MEMBERSHIP SUBSCRIPTIONS | |||||
| 2020/21 |
70460 | - | 70460 | 99353 | |
| Less subscriptions paid to county | (69752) | - | (69752) | (89077) | |
| 708 | - | 708 | 10276 | ||
| INVESTMENT INCOME RECEIVED | |||||
| Bank Interest | 5 | 23 | 28 | 118 | |
| Scout Assoc. Short Term Investment | - |
- | - | 57 | |
| Founders Day Raffle | - | - | - | 215 | |
| Loan Repayment | 1100 | 1100 | 4131 | ||
| Cheques not cashed | 669 | 45 | 714 | - | |
| Refund – Kenya 21 | 800 | - | 800 | - | |
| District | - | - | - | 1855 | |
| Beavers | - | - | - | 3616 | |
| Cubs | - | - | - | 6444 | |
| Scouts | - | 493 | 493 | 9912 | |
| Canoeing | - | - | - | 961 | |
| Tedbury Campsite (Page 18) | - | 19816 | 19816 | 5048 | |
| Sundry income | - | (5) | (5) | - | |
| Floats repaid | - | - | - | 1372 | |
| Rifle Shooting and Archery | - | - | - | 1398 | |
| District Explorer Scouts (Page 15) | 3281 | - | 3281 | 15247 | |
| TOTAL RECEIPTS | |||||
| FOR THE YEAR | 6563 | 20372 | 26935 | 60650 |
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East Somerset District Scout Council
Payments for the year ended 31/03/21
Insurance Donations & Gifts Tedbury Campsite (Page 18) Rifle shooting & Archery District Beavers Cubs Scouts Young Leaders Other Events (Kenya 21) Grants District Explorer Scouts (Page 15) Admin & Sundry Expenses District Team Expenses Bank Charges Leader Training courses & books Development Costs Licences & Website Equipment Loan TOTAL PAYMENTS FOR THE YEAR |
This This This Previous Year Year Year Year General Designated Total Total £ £ £ £ 514 - 514 442 - - - 340 - 3697 3697 8811 -- - - 1897 40 - 40 4090 - - - 2745 - - - 6561 - 585 585 9482 40 - 40 - 800 - 800 - - - - 3143 3102 - 3102 15692 - - - 67 324 - 324 2449 78 - 78 178 - - - 1731 - - - - 1171 - 1171 1870 - - - 753 - - - 4882 6069 4282 10351 65133 |
|---|---|
6
East Somerset District Scout Council
Statement of Assets & Liabilities 31/03/21
| This This Year Year General Designated £ £ MONETARY ASSETS Cash, bank and similar Funds Bank Current Accounts Bank Current Account 16338 - Leader Training Fund - 1939 Consolidated Explorer Scouts 9945 - Tedbury Campsite - 23548 Frome Scouts Rifle & Archery - 304 Events - 1079 Bank Deposit Accounts Sally Still/St Georges Fund - 10482 Capital Project Fund - 18472 Support Fund - 22541 Investment Accounts The Scout Association Short Term Investment Service 16231 - 42514 78365 Other Monetary Assets Outstanding Capitation Fees due From Groups 5500 - Float – Archery Club 38 - Loan due from 1stColeford 3290 - Loan due from St Michaels Scouts300 - NON-MONETARY ASSETS Stored at Lufton Site Patrol Tent Hike Tents Misc. Tents & Shelters Mess Tents Benches & Tables Misc Cooking Equip Gas Cookers & Boilers |
This Previous Year Year Total Total £ £ 16338 16023 1939 1944 9945 9766 23548 7429 304 304 1079 1126 10482 10477 18472 18464 22541 22531 16231 16231 120879 104295 5500 - 38 38 3290 3790 300 900 500 350 380 300 1460 250 3200 1745 1740 1300 300 450 880 1080 |
|---|---|
7
East Somerset District Scout Council
Statement of Assets & Liabilities 31/03/21 cont….
| This | This | This | Previous |
|---|---|---|---|
| Year | Year | Year | Year |
| General | Designated | Total | Total |
| £ | £ | £ | £ |
| NON-MONETARY ASSETS cont…. | |||
| Generator & Lamps | 650 | 500 | |
| Toilets | 360 | 250 | |
| Flag Poles | 200 | 120 | |
| CB Radios | 570 | 400 | |
| Air Dome | 2274 | 2274 | |
| Electric Water Boiler | 150 | 236 | |
| Water Containers | 34 | 34 | |
| Other Equipment | 530 | - | |
| Stored at Camelot | |||
| Rifles | 900 | 900 | |
| Pellet Catchers | 45 | 45 | |
| Archery Bows | 400 | 400 | |
| Archery Kits | 15 | 15 | |
| Recurve String | 35 | 35 | |
| Fletchings | 230 | 230 | |
| Arm Guards | 35 | 35 | |
| Stored at Shop | |||
| Badge Making Equip | 140 | 140 | |
| Glass Etching Equip | 40 | 40 | |
| Counter & Till | 370 | 370 | |
| Screen | 711 | 711 | |
| Stored at Tedbury | |||
| Mess Tent | 1800 | 1800 | |
| 2 Patrol Tents | 1100 | 1100 | |
| Misc. Equipment | 425 | 425 | |
| Tables & Chairs | 750 | 750 | |
| Archery Butts & Stands | 120 | 120 | |
| Extn. Cables | 60 | 60 | |
| Scramble Net | 250 | 250 | |
| Scaffolding | 436 | 436 | |
| 8 |
East Somerset District Scout Council
Statement of Assets & Liabilities 31/03/21 cont….
| This | This | This | Previous |
|---|---|---|---|
| Year | Year | Year | Year |
| General Designated | Total | Total | |
| £ | £ | £ | £ |
| NON-MONETARY ASSETS cont…. | |||
| Rope & Sisal | 120 | 120 | |
| Misc. Cooking Equipment | 250 |
250 | |
| Boilers Burners | 135 | 135 | |
| Lamps | 20 | 20 | |
| Pioneering Equipment | 556 | 556 | |
| 2 Fire Extinguishers & Generator | 2000 | 2000 | |
| Mower | 3960 | - | |
| Generator | 1950 | - | |
| Radios & Orienteering Punches | 375 | - | |
| Computer Printer | 350 | 350 | |
| Overhead Projector | 140 | 140 | |
| Archery & Rifle Equipment | 9641 | - | |
| Stored at Holy Trinity | |||
| Trailer | 400 | 100 | |
| Tent | 790 | 719 | |
| Shelter | - | 74 | |
| Stoves | 500 | 346 | |
| Waterproof Maps | 150 | - | |
| Kept by Individuals | |||
| Projector and Screen – John Myers | 60 | 60 | |
| Archery Equipment – Great Lyde | - | 650 | |
| 1stAid Equipment – Hamdon First Aid | 650 | 650 | |
| Laptop - Paul Bentley | 40 | 40 | |
| Canoeing Equipment - Sutton Bingham Reservoir/Holy Trinity | 6535 | 4500 | |
| CONTINGENT LIABILITIES AND | |||
| FUTURE OBLIGATIONS | |||
| Outstanding monies due to HQ | Nil | Nil |
9
East Somerset District Scout Council
for the year ended 31/03/21
SUPPORT FUND
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/21 | 31/03/120 | |
| £ | £ | |
| Opening Balance 1stApril 2020 | 22531 | 20742 |
| RECEIPTS | ||
| From General Fund | - | 2500 |
| Interest | 10 | 39 |
| 22541 | 23281 | |
| PAYMENTS | ||
| To General Current Account | - | 750 |
| To Somerset County Scouts | - | - |
| Admin fees | - | - |
| - | 750 | |
| Balance carried forward 31stMarch 2021 | 22541 | 22531 |
| 22541 | 23281 |
10
East Somerset District Scout Council
for the year ended 31/03/21
SCOUT ASSOCIATION SHORT TERM INVESTMENT SERVICE
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/21 | 31/03/20 | |
| £ | £ | |
| Opening Balance 1stApril 2020 | 16231 | 16174 |
| RECEIPTS | ||
| Interest | - | 57 |
| Balance carried forward 31stMarch 2021 | 16231 | 16231 |
11
East Somerset District Scout Council
for the year ended 31/03/21
SALLY STILL/ST GEORGE’S FUND
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/21 | 31/03/20 | |
| £ | £ | |
| Opening Balance 1stApril 2020 | 10477 | 8496 |
| RECEIPTS | ||
| From General account | - | 3000 |
| Raffle at Founders Day | - | 215 |
| Interest | 5 | 16 |
| 10482 | 11727 | |
| PAYMENTS | ||
| Subsidies | - | 1250 |
| Balance Carried Forward 31stMarch 2021 | 10482 | 10477 |
| 10482 | 11727 |
12
East Somerset District Scout Council
for the year ended 31/03/21
CAPITAL PROJECT FUND
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/21 | 31/03/20 | |
| £ | £ | |
| Opening Balance 1stApril 2020 | 18464 | 18430 |
| RECEIPTS | ||
| From General Fund | - | - |
| Interest | 8 | 34 |
| 18472 | 18464 | |
| PAYMENTS | ||
| Website | - | - |
| Balance Carried Forward 31stMarch 2021 | 18472 | 18464 |
| 18472 | 18464 |
13
East Somerset District Scout Council
for the year ended 31/03/21
LEADER TRAINING FUND
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/21 | 31/03/20 | |
| £ | £ | |
| Opening Balance 1stApril 2020 | 1944 | 3025 |
| RECEIPTS | ||
| From General account | (5) | 1500 |
| PL/APL W/E | - | - |
| 1939 | 4525 | |
| PAYMENTS | ||
| First Aid Courses | - | 795 |
| Young Leaders | - | 793 |
| Rifle & Archery | - | 850 |
| PL/APL W/E | - | 143 |
| Balance Carried Forward 31stMarch 2021 | 1939 | 1944 |
| 1939 | 4525 |
14
East Somerset District Scout Council
for the year ended 31/03/21
CONSOLIDATED DISTRICT EXPLORER SCOUT ACCOUNTS (Camelot, Frome & Mendip, King Ina, Evercreech, The Levels & Viking)
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/21 | 31/03/20 | |
| £ | £ | |
| Opening Balance 1stApril 2020 | 9766 | 10211 |
| RECEIPTS | ||
| Transfer in from Old Accounts (The Levels & Viking) | 749 | - |
| Interest | 13 | - |
| Camp Income | - | 324 |
| Events | 21 | 8700 |
| Subs | 1313 | 4976 |
| Fundraising/Donations | 1165 | 853 |
| Uniform | - | 394 |
| Other | 20 | - |
| 13047 | 25458 | |
| PAYMENTS | ||
| Camp Expenses | 175 | 229 |
| District Events |
357 | 9494 |
| Hall Hire | - | 820 |
| Uniform | - | 689 |
| Capitation | 2490 | 2229 |
| Other | 80 | 2231 |
| Transfer to Events Account | - | - |
| Balance Carried Forward 31stMarch 2021 | 9945 | 9766 |
| 13047 | 25458 |
15
East Somerset District Scout Council
for the year ended 31/03/21
FROME SCOUTS RIFLE/ARCHERY ACCOUNT
| This Year | Previous | |
|---|---|---|
| to | Year to | |
| 31/03/21 | 31/03/20 | |
| £ | £ | |
| Opening Balance 1stApril 2020 | 304 | 367 |
| RECEIPTS | ||
| Subs & Hoodies | - | 386 |
| Courses & Fees | - | 106 |
| Other | - | 20 |
| 304 | 879 | |
| PAYMENTS | ||
| Courses & fees | - | 178 |
| Hall Hire | - | 220 |
| Equipment | - | 84 |
| Hoodies & Neckers | - | 93 |
| Balance Carried Forward 31stMarch 2021 | 304 | 304 |
| 304 | 879 |
16
East Somerset District Scout Council
for the year ended 31/03/21
TEDBURY CAMPSITE ACCOUNT
| This Year | This Year | Previous | |
|---|---|---|---|
| to | Year to | ||
| 31/03/21 | 31/03/20 | ||
| £ | £ | ||
| Opening Balance 1stApril 2020 | 7429 | 11192 | |
| RECEIPTS | |||
| District Fees | 147 | 1557 | |
| Other Fees | - | 3141 | |
| Evening District | - | 350 | |
| Covid 19 Grants Mendip DC | 19669 | - | |
| 27245 | 16240 | ||
| PAYMENTS | |||
| Water System | - | 814 | |
| Generator Fuel | 23 | 26 | |
| Mower Insurance | 191 | 250 | |
| Mower Maintenance | 64 | 187 | |
| Brush Cutter Fuel | 70 | 6 | |
| Campsite Maintenance | 690 | 1533 | |
| Insurance | 1439 | 1391 | |
| Rent & Rates | 250 | 450 | |
| Fire Extinguishers | 275 | - | |
| Toilet Block | 42 | 194 | |
| New Mower | - | 3960 | |
| Cub Hut | 84 | - | |
| Other | 569 | - | |
| Balance Carried Forward 31stMarch 2021 | 23548 | 7429 | |
| 27245 | 16240 |
17
East Somerset District Scout Council
for the year ended 31/03/21
EVENTS ACCOUNT
| This Year | This Year | Previous | |
|---|---|---|---|
| to | Year to | ||
| 31/03/21 | 31/03/20 | ||
| £ | £ | ||
| Opening Balance 1stApril 2020 | 1126 | 287 | |
| RECEIPTS | |||
| Cheques not cashed | 45 | - | |
| District | - | 1855 | |
| Scouts | 493 | 9912 | |
| Beavers | - | 3566 | |
| Cubs | - | 6510 | |
| 1664 | 22130 | ||
| PAYMENTS | |||
| District | - | 3150 | |
| Scouts | 585 | 9482 |
|
| Beavers | - | 2745 | |
| Cubs | - | 5627 | |
| Balance Carried Forward 31stMarch 2021 | 1079 | 1126 | |
| 1664 | 22130 |
18
East Somerset District Scout Shop (Includes Badge Account)
For the year ended 31/03/21
| This Year | This Year | Previous | |
|---|---|---|---|
| to | Year to | ||
| 31/03/21 | 31/03/20 | ||
| £ | £ | ||
| Balance brought forward 1stApril 2020 | 5802 | 7178 | |
| RECEIPTS | |||
| Sales | 5869 | 28077 | |
| Other income | 10 | - | |
| Donation | - | - | |
| 11681 | 35255 | ||
| PAYMENTS | |||
| Stock Purchases | 6676 | 24687 | |
| Insurance | - | - | |
| Electricity | 475 | 333 | |
| Rent | 60 | 60 | |
| Postage | 134 | 163 | |
| Stationery | 42 | - | |
| Small items of equipment & fittings | 204 | 15 | |
| Other | 104 | 15 | |
| Burglar Alarm Maintenance | 87 | 180 | |
| TOTAL PAYMENTS | 7782 | 25453 | |
| Transfer to District Funds | - | 4000 | |
| Balance carried forward 31stMarch 2021 | 3899 | 5802 |
19
East Somerset District Scout Shop (Includes Badge Account)
For the year ended 31/03/21
| This Year | Previous | Previous | |
|---|---|---|---|
| Year | |||
| 31/03/21 | 31/03/20 | ||
| £ | £ | ||
| Statement of Assets & Liabilities | |||
| As at 31 March 2021 | |||
| MONETARY ASSETS | |||
| Cash, Bank and similar funds | |||
| Bank Account | 3811 | 5736 | |
| Cash in hand | 48 | 26 | |
| Cash Float | 40 | 40 | |
| 3899 | 5802 | ||
| OTHER MONETARY ASSETS | |||
| Debts due to Scout Shop (Accounts O/S) | 616 | 1683 | |
| NON-MONETARY ASSETSAssets for Charity’s own use | |||
| Fixtures and Fittings | 630 | 630 | |
| Stock in Yeovil | 21209 | 18693 | |
| Stock in Frome | 1324 | 1435 | |
| 23163 | 20758 | ||
| LIABILITIESThose due within one year | |||
| Expenses incurred not yet invoiced - | |||
| Stock Invoices | 616 | - | |
| Annual Rent | 60 | 60 |
20
Independent Examiner’s Report to the Trustees of the East Somerset District Scout Council
I report to the trustees on my examination of the accounts of the East Somerset District Scout Council for the year ended 31 March 2021, which are set out on pages 1 to 20.
Responsibilities and basis of report
As the District's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
The accounting records were not kept in accordance with section 130 of the Charities Act; or
-
The accounts did not accord with the accounting records; or
-
The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S.M. Bachrach F.C.A. Chalmers & Co (SW) Limited 6 The Linen Yard, South Street, Crewkerne TA18 8AB
29 November 2021