## **East Somerset District Scout Council**
**Report & Accounts for the year ended 31[st] March 2021**
## **East Somerset District Scout Council Report & Accounts for year ended 31[st] March 2021**
**PRESIDENTS:** Alan Sandall & Wes Read
**TRUSTEES:** _Ex-Officio – Appointment_ District Chairman District Commissioner District Commissioner District Commissioner District Secretary District Treasurer District Explorer Scout Commissioner
Name Tim Rutherford Paul Bentley Vacant Heather Pitts Vacant Pam Burch Pete Ward
## **TRUSTEES:** _Elected_
Adrian Ashford Dave Dunn Michael James Ray Marsh Bob Simpson
**TRUSTEES:** _Co-opted_ Appointments Chairman Appointments secretary
Barbara Colby Vacant
## **TRUSTEES:** _Nominated – Appointment_
None
BANKERS: Barclays Yeovil
District Registration Number with the Scout Association 15117
Charity Registration Number 308238
Principle Address: P. Bentley 5 Woods Road, Street Somerset BA16 9PS
**1**
## **East Somerset District Scout Council**
## **Trustees Annual Report for the year ended 31/03/2021**
## **Major Activities and Achievements in the Period**
The last twelve months have proved challenging with the Covid-19 pandemic but, the District has experienced some growth as we come out of lockdown in young people, adult leaders and helpers joining the Scout Movement. We are moving from on-line activities and training back to face to face again.
It gives me great pleasure on behalf of the Trustees to thank all of you for making this District such a viable and vibrant community during these challenging times.
Once more we can confirm that District finances are sound and that we maintain sufficient funds to meet our financial commitments, The Trustees regularly carry out financial risk assessments and continue to rate these risks as being minimal in respect of our viability. At the period end the Support Fund income reserve amounted to £22541.
The Mission Statement of East Somerset District is:-
“To offer a varied programme of events and challenges to its Members; these being organised by fully trained and experienced leaders in order to fulfil the Aims and Methods of the Scout Association.”
The District is a Trust established under rules which are common to all Districts. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
These accounts have been drawn up on the receipts and payments basis in accordance with the Statement of Recommended Practice, _Accounting and Reporting by Charities_ , and are in compliance with the Charities Act 2011.
Approved by the Trustees on the 27 September, 2021 and signed on their behalf by:-
Tim Rutherford
**2**
## **East Somerset District Scout Council**
## **Accounting Policies for the year ended 31/03/2021**
## **Designated Funds**
Training Fund - used solely for training purposes Sally Still/ St George’s Fund - providing contributions towards uniform, camps etc. for low income families Support Fund - for World Jamboree attendees Capital Project Fund - for the purchase of capital items
## **Shop Stock**
Shop Stock has been valued at cost price
## **Netting Off Income and Expenditure**
Certain event items have the expenses and income netted off to give either a net income or expenditure figure in the accounts.
**3**
## **East Somerset District Scout Council**
Receipts & Payments Account Summary for the year ended **31/03/2021**
|**Total receipts for the period**
**Total payments for the period**
**Net receipts (payments) for the**
**Period**
**Transfer between Funds**
**Transfer from Shop Funds**
**Cash, bank and similar funds**
**brought forward**
**Cash, bank and similar funds**
**carried forward**|This
This
Year
Year
General Designated
£
£
**6563**
**20372**
**(6069)**
**(4282)**
**494**
**16090**
**-**
**-**
**-**
**-**
**42020**
**62275**
**4251478365**|This Previous
Year
Year
Total
Total
£
£
**26935**
**60650**
**(10351)**
**(65133)**
**16584**
**(4483)**
**-**
**-**
**- 4000**
**104295**
**104778**
**120879**
**104295**|
|---|---|---|
The above account and accompanying statement(s) of assets and liabilities were approved by the Trustees on 27 September 2021, and signed on their behalf by
Tim Rutherford
**4**
## **East Somerset District Scout Council**
**Receipts** for the year ended 31/03/21
||This|This|This|This|Previous|
|---|---|---|---|---|---|
||Year||Year|Year|Year|
||General||Designated|Total|Total|
||£||£|£|£|
|**MEMBERSHIP SUBSCRIPTIONS**||||||
|2020/21
|70460||-|70460|99353|
|Less subscriptions paid to county|(69752)||-|(69752)|(89077)|
|||708|-|708|10276|
|**INVESTMENT INCOME RECEIVED**||||||
|Bank Interest||5|23|28|118|
|Scout Assoc. Short Term Investment||
-|-|-|57|
|Founders Day Raffle||-|-|-|215|
|Loan Repayment||1100||1100|4131|
|Cheques not cashed||669|45|714|-|
|Refund – Kenya 21||800|-|800|-|
|District||-|-|-|1855|
|Beavers||-|-|-|3616|
|Cubs||-|-|-|6444|
|Scouts||-|493|493|9912|
|Canoeing||-|-|-|961|
|Tedbury Campsite (Page 18)||-|19816|19816|5048|
|Sundry income||-|(5)|(5)|-|
|Floats repaid||-|-|-|1372|
|Rifle Shooting and Archery||-|-|-|1398|
|District Explorer Scouts (Page 15)||3281|-|3281|15247|
|**TOTAL RECEIPTS**||||||
|**FOR THE YEAR**|**6563**||**20372**|**26935**|60650|
**5**
## **East Somerset District Scout Council**
## **Payments** for the year ended 31/03/21
|
Insurance
Donations & Gifts
Tedbury Campsite (Page 18)
Rifle shooting & Archery
District
Beavers
Cubs
Scouts
Young Leaders
Other Events (Kenya 21)
Grants
District Explorer Scouts
(Page 15)
Admin & Sundry Expenses
District Team Expenses
Bank Charges
Leader Training courses & books
Development Costs
Licences & Website
Equipment
Loan
**TOTAL PAYMENTS FOR**
**THE YEAR**|This This This Previous
Year Year
Year
Year
General Designated
Total
Total
£
£
£
£
514
-
514
442
-
-
-
340
-
3697
3697
8811
--
-
-
1897
40
-
40
4090
-
-
-
2745
-
-
-
6561
-
585
585
9482
40
-
40
-
800
-
800
-
-
-
-
3143
3102
-
3102
15692
-
-
-
67
324
-
324
2449
78
-
78
178
-
-
-
1731
-
-
-
-
1171
-
1171
1870
-
-
-
753
-
-
-
4882
**6069**
**4282**
**10351**
**65133**|
|---|---|
**6**
## **East Somerset District Scout Council**
## Statement of Assets & Liabilities 31/03/21
|This This
Year Year
General Designated
£
£
**MONETARY ASSETS**
**Cash, bank and similar Funds**
**Bank Current Accounts**
Bank Current Account
16338
-
Leader Training Fund
-
1939
Consolidated Explorer Scouts
9945
-
Tedbury Campsite
-
23548
Frome Scouts Rifle & Archery
-
304
Events
-
1079
**Bank Deposit Accounts**
Sally Still/St Georges Fund
-
10482
Capital Project Fund
-
18472
Support Fund
-
22541
**Investment Accounts**
The Scout Association Short
Term Investment Service
16231
-
42514
78365
**Other Monetary Assets**
Outstanding Capitation Fees due
From Groups
5500
-
Float – Archery Club
38
-
Loan due from 1stColeford
3290
-
Loan due from St Michaels Scouts300 -
**NON-MONETARY ASSETS**
**Stored at Lufton Site**
Patrol Tent
Hike Tents
Misc. Tents & Shelters
Mess Tents
Benches & Tables
Misc Cooking Equip
Gas Cookers & Boilers|This Previous
Year
Year
Total
Total
£
£
16338
16023
1939
1944
9945
9766
23548
7429
304
304
1079
1126
10482
10477
18472
18464
22541
22531
16231
16231
120879
104295
5500
-
38
38
3290
3790
300
900
500
350
380
300
1460
250
3200
1745
1740
1300
300
450
880
1080|
|---|---|
||
|
**7**
## **East Somerset District Scout Council**
## Statement of Assets & Liabilities 31/03/21 cont….
|This|This|This|Previous|
|---|---|---|---|
|Year|Year|Year|Year|
|General|Designated|Total|Total|
|£|£|£|£|
|**NON-MONETARY ASSETS cont….**||||
|Generator & Lamps||650|500|
|Toilets||360|250|
|Flag Poles||200|120|
|CB Radios||570|400|
|Air Dome||2274|2274|
|Electric Water Boiler||150|236|
|Water Containers||34|34|
|Other Equipment||530|-|
|**Stored at Camelot**||||
|Rifles||900|900|
|Pellet Catchers||45|45|
|Archery Bows||400|400|
|Archery Kits||15|15|
|Recurve String||35|35|
|Fletchings||230|230|
|Arm Guards||35|35|
|**Stored at Shop**||||
|Badge Making Equip||140|140|
|Glass Etching Equip||40|40|
|Counter & Till||370|370|
|Screen||711|711|
|**Stored at Tedbury**||||
|Mess Tent||1800|1800|
|2 Patrol Tents||1100|1100|
|Misc. Equipment||425|425|
|Tables & Chairs||750|750|
|Archery Butts & Stands||120|120|
|Extn. Cables||60|60|
|Scramble Net||250|250|
|Scaffolding||436|436|
|**8**||||
## **East Somerset District Scout Council**
## Statement of Assets & Liabilities 31/03/21 cont….
|This|This|This|Previous|
|---|---|---|---|
|Year|Year|Year|Year|
|General Designated||Total|Total|
|£|£|£|£|
|**NON-MONETARY ASSETS cont….**||||
|Rope & Sisal||120|120|
|Misc. Cooking Equipment||
250|250|
|Boilers Burners||135|135|
|Lamps||20|20|
|Pioneering Equipment||556|556|
|2 Fire Extinguishers & Generator||2000|2000|
|Mower||3960|-|
|Generator||1950|-|
|Radios & Orienteering Punches||375|-|
|Computer Printer||350|350|
|Overhead Projector||140|140|
|**Archery & Rifle Equipment**||**9641**|**-**|
|**Stored at Holy Trinity**||||
|Trailer||400|100|
|Tent||790|719|
|Shelter||-|74|
|Stoves||500|346|
|Waterproof Maps||150|-|
|**Kept by Individuals**||||
|Projector and Screen – John Myers||60|60|
|Archery Equipment – Great Lyde||-|650|
|1stAid Equipment – Hamdon First Aid||650|650|
|Laptop - Paul Bentley||40|40|
|Canoeing Equipment - Sutton Bingham Reservoir/Holy Trinity||6535|4500|
|CONTINGENT LIABILITIES AND||||
|FUTURE OBLIGATIONS||||
|Outstanding monies due to HQ||Nil|Nil|
**9**
## **East Somerset District Scout Council**
for the year ended 31/03/21
## **SUPPORT FUND**
||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/21|31/03/120|
||£|£|
|Opening Balance 1stApril 2020|22531|20742|
|**RECEIPTS**|||
|From General Fund|-|
2500|
|Interest|10|39|
||22541|23281|
|**PAYMENTS**|||
|To General Current Account|-|750|
|To Somerset County Scouts|-|-|
|Admin fees|-|-|
||-|750|
|Balance carried forward 31stMarch 2021|22541|22531|
||22541|23281|
**10**
## **East Somerset District Scout Council**
for the year ended 31/03/21
## **SCOUT ASSOCIATION SHORT TERM INVESTMENT SERVICE**
||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/21|31/03/20|
||£|£|
|Opening Balance 1stApril 2020|16231|16174|
|**RECEIPTS**|||
|Interest|-|57|
|Balance carried forward 31stMarch 2021|16231|16231|
**11**
## **East Somerset District Scout Council**
for the year ended 31/03/21
## **SALLY STILL/ST GEORGE’S FUND**
||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/21|31/03/20|
||£|£|
|Opening Balance 1stApril 2020|10477|8496|
|**RECEIPTS**|||
|From General account|-|3000|
|Raffle at Founders Day|-|215|
|Interest|5|16|
||10482|11727|
|**PAYMENTS**|||
|Subsidies|-|1250|
|Balance Carried Forward 31stMarch 2021|10482|10477|
||10482|11727|
**12**
## **East Somerset District Scout Council**
for the year ended 31/03/21
## **CAPITAL PROJECT FUND**
||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/21|31/03/20|
||£|£|
|Opening Balance 1stApril 2020|18464|18430|
|**RECEIPTS**|||
|From General Fund|-|-|
|Interest|8|34|
||18472|18464|
|**PAYMENTS**|||
|Website|-|-|
|Balance Carried Forward 31stMarch 2021|18472|18464|
||18472|18464|
**13**
## **East Somerset District Scout Council**
for the year ended 31/03/21
## **LEADER TRAINING FUND**
||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/21|31/03/20|
||£|£|
|Opening Balance 1stApril 2020|1944|3025|
|**RECEIPTS**|||
|From General account|(5)|1500|
|PL/APL W/E|-|-|
||1939|4525|
|**PAYMENTS**|||
|First Aid Courses|-|795|
|Young Leaders|-|793|
|Rifle & Archery|-|850|
|PL/APL W/E|-|143|
|Balance Carried Forward 31stMarch 2021|1939|1944|
||1939|4525|
**14**
## **East Somerset District Scout Council**
for the year ended 31/03/21
**CONSOLIDATED DISTRICT EXPLORER SCOUT ACCOUNTS** (Camelot, Frome & Mendip, King Ina, Evercreech, The Levels & Viking)
||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/21|31/03/20|
||£|£|
|Opening Balance 1stApril 2020|9766|10211|
|**RECEIPTS**|||
|Transfer in from Old Accounts (The Levels & Viking)|749|-|
|Interest|13|-|
|Camp Income|-|324|
|Events|21|8700|
|Subs|1313|4976|
|Fundraising/Donations|1165|853|
|Uniform|-|394|
|Other|20|-|
||13047|25458|
|**PAYMENTS**|||
|Camp Expenses|175|229|
|District Events
|357|9494|
|Hall Hire|-|820|
|Uniform|-|689|
|Capitation|2490|2229|
|Other|80|2231|
|Transfer to Events Account|-|-|
|Balance Carried Forward 31stMarch 2021|9945|9766|
||13047|25458|
**15**
## **East Somerset District Scout Council**
for the year ended 31/03/21
## **FROME SCOUTS RIFLE/ARCHERY ACCOUNT**
||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/21|31/03/20|
||£|£|
|Opening Balance 1stApril 2020|304|367|
|**RECEIPTS**|||
|Subs & Hoodies|-|386|
|Courses & Fees|-|106|
|Other|-|20|
||304|879|
|**PAYMENTS**|||
|Courses & fees|-|178|
|Hall Hire|-|220|
|Equipment|-|84|
|Hoodies & Neckers|-|93|
|Balance Carried Forward 31stMarch 2021|304|304|
||304|879|
**16**
## **East Somerset District Scout Council**
for the year ended 31/03/21
## **TEDBURY CAMPSITE ACCOUNT**
||This Year|This Year|Previous|
|---|---|---|---|
||to||Year to|
||31/03/21||31/03/20|
|||£|£|
|Opening Balance 1stApril 2020|7429||11192|
|**RECEIPTS**||||
|District Fees||147|1557|
|Other Fees||-|3141|
|Evening District||-|350|
|Covid 19 Grants Mendip DC|19669||-|
||27245||16240|
|**PAYMENTS**||||
|Water System||-|814|
|Generator Fuel||23|26|
|Mower Insurance||191|250|
|Mower Maintenance||64|187|
|Brush Cutter Fuel||70|6|
|Campsite Maintenance||690|1533|
|Insurance|1439||1391|
|Rent & Rates||250|450|
|Fire Extinguishers||275|-|
|Toilet Block||42|194|
|New Mower||-|3960|
|Cub Hut||84|-|
|Other||569|-|
|Balance Carried Forward 31stMarch 2021|23548||7429|
||27245||16240|
**17**
## **East Somerset District Scout Council**
for the year ended 31/03/21
## **EVENTS ACCOUNT**
||This Year|This Year|Previous|
|---|---|---|---|
||to||Year to|
||31/03/21||31/03/20|
|||£|£|
|Opening Balance 1stApril 2020|1126||287|
|**RECEIPTS**||||
|Cheques not cashed||45|-|
|District||-|1855|
|Scouts||493|9912|
|Beavers||-|3566|
|Cubs||-|6510|
||1664||22130|
|**PAYMENTS**||||
|District||-|3150|
|Scouts||585|
9482|
|Beavers||-|2745|
|Cubs||-|5627|
|Balance Carried Forward 31stMarch 2021|1079||1126|
||1664||22130|
**18**
## **East Somerset District Scout Shop (Includes Badge Account)**
For the year ended 31/03/21
||This Year|This Year|Previous|
|---|---|---|---|
||to||Year to|
||31/03/21||31/03/20|
|||£|£|
|Balance brought forward 1stApril 2020|5802||7178|
|**RECEIPTS**||||
|Sales|5869||28077|
|Other income||10|-|
|Donation||-|-|
||11681||35255|
|**PAYMENTS**||||
|Stock Purchases|6676||24687|
|Insurance||-|-|
|Electricity||475|333|
|Rent||60|60|
|Postage||134|163|
|Stationery||42|-|
|Small items of equipment & fittings||204|15|
|Other||104|15|
|Burglar Alarm Maintenance||87|180|
|TOTAL PAYMENTS|7782||25453|
|Transfer to District Funds||-|4000|
|Balance carried forward 31stMarch 2021|3899||5802|
**19**
## **East Somerset District Scout Shop (Includes Badge Account)**
For the year ended 31/03/21
||This Year|Previous|Previous|
|---|---|---|---|
|||Year||
||31/03/21|31/03/20||
||£||£|
|**Statement of Assets & Liabilities**||||
|**As at 31 March 2021**||||
|**MONETARY ASSETS**||||
|Cash, Bank and similar funds||||
|Bank Account|3811|5736||
|Cash in hand|48||26|
|Cash Float|40||40|
||3899|5802||
|**OTHER MONETARY ASSETS**||||
|Debts due to Scout Shop (Accounts O/S)|616|1683||
|**NON-MONETARY ASSETS**Assets for Charity’s own use||||
|Fixtures and Fittings|630||630|
|Stock in Yeovil|21209|18693||
|Stock in Frome|1324|1435||
||23163|20758||
|**LIABILITIES**Those due within one year||||
|Expenses incurred not yet invoiced -||||
|Stock Invoices|616||-|
|Annual Rent|60||60|
**20**
## **Independent Examiner’s Report to the Trustees of the East Somerset District Scout Council**
I report to the trustees on my examination of the accounts of the East Somerset District Scout Council for the year ended 31 March 2021, which are set out on pages 1 to 20.
## **Responsibilities and basis of report**
As the District's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- The accounting records were not kept in accordance with section 130 of the Charities Act; or
- The accounts did not accord with the accounting records; or
- The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S.M. Bachrach F.C.A. Chalmers & Co (SW) Limited 6 The Linen Yard, South Street, Crewkerne TA18 8AB
29 November 2021