2023-03-31-accounts - Hadlow Village Hall

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Trustees’ Annual Report for the period

From 01/04/22 Period start date To 31/03/2023 Period end date

Charity name: Hadlow Village Hall

Charity registration number: 308232

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To manage and maintain the hall for the purposes of hiring out to villagers, outside groups and individuals.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hall is hired for sports and exercise classes, art and craft groups, choirs and bands, and family parties.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that all hires comply with Charity Commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	Mainly time spent on meetings, maintenance and attendance at fundraising events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The hall provides a well maintained and sizable space to all hirers at a very reasonable cost, thus enabling their various activities.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	We are able to meet all our reasonable objectives.
Performance of fundraising activities against objectives set	Para 1.41	Our fund-raising events meet our objectives.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Current A/C stands at £2841, No.2 A/C at £17518.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Surplus Funds are placed in our No.2 Account and used for capital purchases and projects.
Amount of reserves held	Para 1.22	£17518
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income has returned to normal this year with sources coming from regular hirers, casual hirers and fundraising events. There have been no grants received this year.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Potential hirer decisions are affected by the peaks and troughs of local, national and international events. Keeping the hall facilities up to date depends on hire income and grants being available if required.
Other

Structure, Governance and Management

Description of charity’s trusts:		Declaration of Trust 27/03/1972
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed and Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	By nomination and election at AGM. Otherwise by co-option during the year.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Hadlow Village Hall
Other name the charity uses
Registered charity number	308232
Charity’s principal address	Correspondence Address – 1 Castle Terrace, High St. Hadlow. Kent. TN11 0BX Site Address – Hadlow Village Hall, Williams Field. Marshall Gardens, Hadlow. Kent. TN11 0HQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Caroline Anderson	Chair
John Clark	Secretary/ Treasurer
PhilipJones
Jo Stacey
Yvonne Aldersley
Susan Toft
KirstyWeekes		From 15/02/2022
Michelle Bradnam		From 05/09/2022
James Menday		From 16/11/2022

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Caroline Anderson	John Clark
	Chair	Secretary / Treasurer
	31/01/2026
	31/01/2026

	Hadlow Village Hall Management Committee	Hadlow Village Hall Management Committee	Hadlow Village Hall Management Committee	308232
	For the period from	Period start date 01/04/22	To	Period end date 31/03/23

Section A Receipts and payments
A1 Receipts Fundraising 1,419 Regular Hall Hire 20,916 Casual Hall Hire 3,194 Grants & Donations 5 Interest on No.2 A/C Transfers from & to No.2 A/C -_- Returnable Deposits Taken 2,265 Reimbursements 80 27,879 *Sub total* Total receipts 27,879 A3 Payments Rprs,Rplcmnts,Mtnnce,Improvments 13,489 Insurance 1,476 Gas,Electric,Water 3,603 Cleaning& Hygiene 4,789 Rates 266 Media & Sundries 912 Events 518 Deposits Returned 2,847 Transfers to & from No.2 A/C 5,000 Sub total 32,900 -_- -_- Sub total -_- Total payments 32,900 Net of receipts/(payments) - 5,021 A5 Transfers between funds - 5,000 A6 Cash funds last year end 7,861 Cash funds this year end 2,841 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - - - - 18 5,000 - - 5,018 -_- -_- - _- 5,018 - - - - - - - - - -_- -_- -_- -_- 5,018 5,000 12,500 17,518 Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 1,419 20,916 3,194 5 18 5,000 2,265 80 32,897 - 27,879 13,489 1,476 3,603 4,789 266 912 518 2,847 5,000 32,900 - - - 32,900 5,021	Last year to the nearest £
		- - - - - - - - -	1,419	690
			20,916	10,468
			3,194	3,795
			5	8,005
			18	-
			5,000	-
			2,265	3,100
			80	3,132
			32,897	29,190

		-_- -_- - _-	-
				-_-
				- _-

		-_-		29,190

		- - - - - - - - - -	13,489	13,522
			1,476	1,345
			3,603	-
			4,789	2,056
			266	136
			912	487
			518	415
			2,847	3,047
			5,000	7,500
			32,900	28,508

		-_- -_- -_-	-
			-
			-	-_-

		-_-	32,900	28,508

	5,018	- - - -	5,021	682
	5,000
	12,500
	17,518

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Current A/C No. 2 A/C inc. Interest £18 Details Details Details Furniture, Tableware, Decorations Kitchen Equipment, Maintenance Eq. Cleaning Equipment, AV Equipment Sports & Field Equipment Aircon Plant & Equipment Details Returnable Deposits Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 2,841 - - 17,518 - - 2,841 17,518 OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) Current A/C - Current A/C - Current A/C - Current A/C - Current A/C - Current A/C - - - - Current A/C - - - - - Print Name Caroline Anderson John Clark Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			2,500
			200
			200
			600
			100
			2,000
			-
			-
			-
			When due (optional)






			Date of approval
		Caroline Anderson	21/03/26
		John Clark	21/03/26

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Hadlow Village Hall On accounts for the year 31/03/2023 Charity no 308232 ended (if any) Set out on pages

8-9

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2023 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Date: 25/03/2026

Signed: BWilson Name: Ben Wilson Relevant professional qualification(s) or body MAAT (Member of Association of Accounting Technicians) (if any):

Address: 1A Oaklands Way Hildenborough TN11 9DA

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None to report.

October 2018

IER