## **Trustees’ Annual Report for the period** ## **From 01/04/22 Period start date To 31/03/2023 Period end date** ## **Charity name: Hadlow Village Hall** ## **Charity registration number: 308232** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To manage and maintain the hall for the
purposes of hiring out to villagers, outside
groups and individuals.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The hall is hired for sports and exercise
classes, art and craft groups, choirs and
bands, and family parties.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that all hires comply
with Charity Commission guidance on public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Mainly time spent on meetings, maintenance
and attendance at fundraising events.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The hall provides a well maintained and
sizable space to all hirers at a very
reasonable cost, thus enabling their various
activities.| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|We are able to meet all our reasonable
objectives.| |Performance of fundraising
activities against objectives
set|Para 1.41|Our fund-raising events meet our objectives.| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Current A/C stands at £2841, No.2 A/C
at £17518.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Surplus Funds are placed in our No.2
Account and used for capital purchases and
projects.| |Amount of reserves held|Para 1.22|£17518| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income has returned to normal this year with
sources coming from regular hirers, casual
hirers and fundraising events. There have
been no grants received this year.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Potential hirer decisions are affected by the
peaks and troughs of local, national and
international events.
Keeping the hall facilities up to date depends
on hire income and grants being available if
required.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Declaration of Trust 27/03/1972| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed and Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By nomination and election at AGM.
Otherwise by co-option during the year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hadlow Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|308232| |Charity’s principal address|Correspondence Address –
1 Castle Terrace, High St. Hadlow. Kent. TN11 0BX
Site Address –
Hadlow Village Hall, Williams Field. Marshall Gardens,
Hadlow. Kent. TN11 0HQ| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Caroline Anderson|Chair||| ||John Clark|Secretary/ Treasurer||| ||PhilipJones|||| ||Jo Stacey|||| ||Yvonne Aldersley|||| ||Susan Toft|||| ||KirstyWeekes||From 15/02/2022|| ||Michelle Bradnam||From 05/09/2022|| ||James Menday||From 16/11/2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Caroline Anderson|John Clark| ||
Chair|Secretary / Treasurer| ||31/01/2026|| ||31/01/2026|| ||**Hadlow Village Hall Management Committee**
|**Hadlow Village Hall Management Committee**
|**Hadlow Village Hall Management Committee**
|**308232**| |---|---|---|---|---| ||**For the period**
**from**|Period start date
01/04/22|**To**|Period end date
31/03/23| |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Fundraising
**1,419**
Regular Hall Hire
**20,916**
Casual Hall Hire
**3,194**
Grants & Donations
**5**
Interest on No.2 A/C
Transfers from & to No.2 A/C
**-_-**
Returnable Deposits Taken
**2,265**
Reimbursements
**80**
**27,879**
**_Sub total_**
**_Total receipts_ 27,879**
**A3 Payments**
Rprs,Rplcmnts,Mtnnce,Improvments
**13,489**
Insurance
**1,476**
Gas,Electric,Water
**3,603**
Cleaning& Hygiene
**4,789**
Rates
**266**
Media & Sundries
**912**
Events
**518**
Deposits Returned
**2,847**
Transfers to & from No.2 A/C
**5,000**
**_Sub total_ 32,900**
**-_-**
**-_-**
**_Sub total_ -_-**
**_Total payments_ 32,900**
**_Net of receipts/(payments)_ - 5,021**
**A5 Transfers between funds**
**- 5,000**
**A6 Cash funds last year end**
**7,861**
**_Cash funds this year end_ 2,841**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**18**
**5,000**
**-**
**-**
**5,018**
**-_-**
**-_-**
**- _-**
**5,018**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-_-**
**-_-**
**-_-**
**-_-**
**5,018**
**5,000**
**12,500**
**17,518**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**1,419**
**20,916**
**3,194**
**5**
**18**
**5,000**
**2,265**
**80**
**32,897**
**-**
**27,879**
**13,489**
**1,476**
**3,603**
**4,789**
**266**
**912**
**518**
**2,847**
**5,000**
**32,900**
**-**
**-**
**-**
**32,900**
**5,021**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,419**|**690**| ||||**20,916**|**10,468**| ||||**3,194**|**3,795**| ||||**5**|**8,005**| ||||**18**|**-**| ||||**5,000**|**-**| ||||**2,265**|**3,100**| ||||**80**|**3,132**| ||||**32,897**|**29,190**| |||||| |||**-_-**
**-_-**
**- _-**|**-**|| |||||**-_-**| |||||**- _-**| |||||| |||**-_-**||**29,190**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**13,489**|**13,522**| ||||**1,476**|**1,345**| ||||**3,603**|**-**| ||||**4,789**|**2,056**| ||||**266**|**136**| ||||**912**|**487**| ||||**518**|**415**| ||||**2,847**|**3,047**| ||||**5,000**|**7,500**| ||||**32,900**|**28,508**| |||||| |||**-_-**
**-_-**
**-_-**|**-**|| ||||**-**|| ||||**-**|**-_-**| |||||| |||**-_-**|**32,900**|**28,508**| |||||| ||**5,018**|**-**
**-**
**-**
**-**|**5,021**|**682**| ||**5,000**|||| ||**12,500**|||| ||**17,518**|||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current A/C
No. 2 A/C inc. Interest £18
**Details**
**Details**
**Details**
Furniture, Tableware, Decorations
Kitchen Equipment, Maintenance Eq.
Cleaning Equipment,
AV Equipment
Sports & Field Equipment
Aircon Plant & Equipment
**Details**
Returnable Deposits
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**2,841**
**-**
**-**
**17,518**
**-**
**-**
**2,841**
**17,518**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Current A/C
**-**
Current A/C
**-**
Current A/C
**-**
Current A/C
**-**
Current A/C
**-**
Current A/C
**-**
**-**
**-**
**-**
Current A/C
**-**
**-**
**-**
**-**
**-**
Print Name
Caroline Anderson
John Clark
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**2,500**| ||||**200**| ||||**200**| ||||**600**| ||||**100**| ||||**2,000**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Caroline Anderson|21/03/26| |||John Clark|21/03/26| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Hadlow Village Hall **On accounts for the year** 31/03/2023 **Charity no** 308232 **ended (if any) Set out on pages** 8-9 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2023** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 25/03/2026 > **Signed:** _BWilson_ **Name:** Ben Wilson **Relevant professional qualification(s) or body** MAAT (Member of Association of Accounting Technicians) **(if any):** **Address:** 1A Oaklands Way Hildenborough TN11 9DA 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None to report. 2 **October 2018** **IER**