2021-03-31-accounts - Hadlow Village Hall

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Trustees’ Annual Report for the period

From 01/04/20 Period start date To 31/03/2021 Period end date

Charity name: Hadlow Village Hall

Charity registration number: 308232

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To manage and maintain the hall for the purposes of hiring out to villagers, outside groups and individuals.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hall is hired for sports and exercise classes, art and craft groups, choirs and bands, and family parties.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that all hires comply with Charity Commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	Mainly time spent on meetings, maintenance and attendance at fundraising events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The hall provides a well maintained and sizable space to all hirers at a very reasonable cost, thus enabling their various activities.
Additional information (optional) You may choose to include further statements		where relevant about:
Achievements against objectives set	Para 1.41	We are able to meet all our reasonable objectives.
Performance of fundraising activities against objectives set	Para 1.41	Our fund-raising events meet our objectives.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Current A/C stands at £10444, No.2 A/C at £5000.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Surplus Funds are placed in our No.2 Account and used for capital purchases and projects.
Amount of reserves held	Para 1.22	£5000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income from Hirings has been severely reduced by 2 Covid Lockdowns and aftermath. Government grants have more than met the deficit. All surpluses have or will be used on capital purchases and projects.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Further pandemics affecting people’s social and financial ability to enjoy their leisure activities.
Other

Structure, Governance and Management

Description of charity’s trusts:		Declaration of Trust 27/03/1972
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed and Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	By nomination and election at AGM. Otherwise by co-option during the year.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Hadlow Village Hall
Other name the charity uses
Registered charity number	308232
Charity’s principal address	Correspondence Address – 1 Castle Terrace, High St. Hadlow. Kent. TN11 0BX Site Address – Hadlow Village Hall, Williams Field. Marshall Gardens, Hadlow. Kent. TN11 0HQ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Caroline Anderson	Chair
	John Clark	Secretary/ Treasurer
	PhilipJones
	Jo Stacey
	Yvonne Aldersley
	Susan Toft

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Caroline Anderson	John Clark
	Chair	Secretary / Treasurer
	31/01/2025
	31/01/2025

Hadlow Village Hall

INCOME AND EXPENDITURE ACCOUNT for the year ended 31st March 2021

Current A/c £5,379	£24,393 £2,887 £2,028 £25 £267 £1,210	£30,810 £26,745
	£5,930 £5,935 £7,220 £1,270 £471 £584 £1,950 £959 £537 £311 £1,311 £267
	No. 2 A/c £6,000	£4,065
		Total £11,379 £4,065
£10,444	£5,000	£15,444
£5,065	-£1,000	£4,065

Independent Examinerfs Report to the Trustees of Hadlow Vlllage Hall (Charity No. 308232) I report to the trustees on my examination of the accounts of Hadlow Village Hall I'the Charity") forthe year ended 31 March 2021. Responsibilities and basis of the report As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act"). I report in respect of my examination of the Charitls accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Direction5 given by the Charity Commission under section 14515llbl of the Act. Independent examlnerfs statemertt I have completed my examination. I confirm that no material matters have come to mv attention in connection with the examination giving me cause to believe that in any material respect.. accountin8 records were not kept in respect of the Charity as required by section 130 of the Act.. or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Gordon D. SprirTgett, FCCA Address: 71 Lavenham Road. London SW18 SES Date: 17 February 2025