## **Trustees’ Annual Report for the period**
## **From 01/04/20 Period start date To 31/03/2021 Period end date**
## **Charity name: Hadlow Village Hall**
## **Charity registration number: 308232**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To manage and maintain the hall for the
purposes of hiring out to villagers, outside
groups and individuals.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The hall is hired for sports and exercise
classes, art and craft groups, choirs and
bands, and family parties.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that all hires comply
with Charity Commission guidance on public
benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|Mainly time spent on meetings, maintenance
and attendance at fundraising events.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The hall provides a well maintained and
sizable space to all hirers at a very
reasonable cost, thus enabling their various
activities.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Achievements against
objectives set|Para 1.41|We are able to meet all our reasonable
objectives.|
|Performance of fundraising
activities against objectives
set|Para 1.41|Our fund-raising events meet our objectives.|
|Investment performance
against objectives|Para 1.41|N/A|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Current A/C stands at £10444, No.2 A/C
at £5000.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Surplus Funds are placed in our No.2
Account and used for capital purchases and
projects.|
|Amount of reserves held|Para 1.22|£5000|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income from Hirings has been severely
reduced by 2 Covid Lockdowns and
aftermath. Government grants have more
than met the deficit. All surpluses have or
will be used on capital purchases and
projects.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|Further pandemics affecting people’s social
and financial ability to enjoy their leisure
activities.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||Declaration of Trust 27/03/1972|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed and Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By nomination and election at AGM.
Otherwise by co-option during the year.|
**Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Hadlow Village Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|308232|
|Charity’s principal address|Correspondence Address –
1 Castle Terrace, High St. Hadlow. Kent. TN11 0BX
Site Address –
Hadlow Village Hall, Williams Field. Marshall Gardens,
Hadlow. Kent. TN11 0HQ|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Caroline Anderson|Chair|||
||John Clark|Secretary/ Treasurer|||
||PhilipJones||||
||Jo Stacey||||
||Yvonne Aldersley||||
||Susan Toft||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Caroline Anderson|John Clark|
||
Chair|Secretary / Treasurer|
||31/01/2025||
||31/01/2025||
## **Hadlow Village Hall**
## **INCOME AND EXPENDITURE ACCOUNT for the year ended 31st March 2021**
|**INCOME**
Covid Grants
Regular Hall Hire
Casual Hall Hire
Donations & fundraising
Reimbursement -TMBC rates
Reimbursements - prior periods(HPC: CCTV & Utilities)
**EXPENDITURE**
Building Refurbishment and Improvements:
Building structure & roof repairs
Electrical projects
Air-conditioning System
Deposits Refunded
Security alarm contract
General Repairs & Maintenance
Cleaning
Electricity
Gas
Water rates
Insurance
Non-domestic rates
**Excess of Income over Expenditure**
Opening Bank Balances at 1 April 2020
Excess of Income over Expenditure y/e 31 March 2021
Closing Bank Balances at 31 March 2021
Increase/Decrease
**Movement in Bank Balances during year to 31**
**March 2021:**|**Current A/c**
£5,379|£24,393
£2,887
£2,028
£25
£267
£1,210|£30,810
£26,745|
|---|---|---|---|
|||£5,930
£5,935
£7,220
£1,270
£471
£584
£1,950
£959
£537
£311
£1,311
£267||
|||**No. 2 A/c**
£6,000|**£4,065**|
||||**Total**
**£11,379**
£4,065|
||£10,444|£5,000|**£15,444**|
||£5,065|-£1,000|£4,065|
Independent Examinerfs Report to the Trustees of
Hadlow Vlllage Hall
(Charity No. 308232)
I report to the trustees on my examination of the accounts of Hadlow Village Hall I'the
Charity") forthe year ended 31 March 2021.
Responsibilities and basis of the report
As the trustees of the Charity you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 20111.the Act").
I report in respect of my examination of the Charitls accounts carried out under section
145 of the 2011 Act and in carrying out my examination I have followed the applicable
Direction5 given by the Charity Commission under section 14515llbl of the Act.
Independent examlnerfs statemertt
I have completed my examination. I confirm that no material matters have come to mv
attention in connection with the examination giving me cause to believe that in any material
respect..
accountin8 records were not kept in respect of the Charity as required by section 130 of
the Act.. or
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Signed:
Name:
Gordon D. SprirTgett, FCCA
Address: 71 Lavenham Road. London SW18 SES
Date:
17 February 2025