BartOn-1ClaY Village Hall Management Committee Minutes of Annual General Meeting 9th April 2026 Present Ron Kennedy - Acting Chainnan Joanne Baxter - Treasurer 'la Winters - Hon. Secretary Keith Knight - Shillington & District Camera Club Keith Badham - Upstage Carol Still - Carpet Bowls Rebecca-I,ouise Smith - Barton Players c.arolyn Cullen - for Parish Council Rachael Bowie - Booking Otricer It was noted that there wcre no members of the public in attendance. Minute$ The Minutes of the previous AGM were circulated and acceptcd as correct. Matters Arising None Correspondence None Financt Report Joann¢ adviscd that she w&$ unable to provide copies of the Annual Accounts they were still with the auditor. Howcvcr shc could confwm that the figures had been agreed and she was pleased to advise that the annual accounts showed a healthy profit for 2025 of £9,263.79. The audited accounts would prcscntcd at thc May rneeting.
Booking OffKer's Report Rachael gave her report for the year (copy attached). It was good to note that bookings were continuing at a high level. Chairman'y Report Ron had continued as Chairn]an throug1Ul the year as no other candidate for the position had com¢ forward. H¢ gav¢ a brief report (Copy attached) and particularly thanked the treasurw, secretary, booking officer and caretakers for their hard work over the past year. Election of new committee The following persons were continuing as representative members: Ron Kennedy - Dixieland CMC Rebecca-Louise Smith - Barton Playe Kalim Qureshi - Barton Parish Council Keith Knight- Shillington & Distrid Carnera Club Brenda McDonald - Helping Hands Carol Still - Barton CaTpet Bowls Keith Badharn - Upstage Karcn Gregory - The Dance Studio The following were aCcepd as elected members: Joanne Baxter Keith Whitwell Rita Winters The ACJM would be followed by the tirst nornial monthly comrnittee meetmg at which time the officers of the committee would be fornially elected. Any Other Business Rita again expressed concern that the committee had been unable to recruit new members. Date of first meeting Th¢ AOM closed 8.15 pm and was followed by the norni monthly comrnittee meeting.
This WILI be a short report as I do not do long. First I would Like to thank all fortheir work and commitment in the last year treasurer, secretary, booking officer and the caretskers. The hallcould not run as smooth as it does without you all. We have completed a lot thls year, not least the new roof at long last (hopefully no more leaks) and all the new draft policies etc. Hopefully we will be in a position in the coming year to do the air conditioning and the fencing. We are stilL struggling to get committee members as are all committees I would think, To finlsh that is all, so thanks to all and hopefullywe have another good year.
Bookin Officer Re -AGM 2026 Booknn85 are Still tn a good place and we are consistently Betting enquires for new potential re8ul8r hirers tts well as a variety of e off even We currently have 16 regular hirers who are using the buildin& running multiple sessions. Some of our regular hirer5 run sessions once a month, scrfne areterm time only and sorne who onty run for part of the year. several of our weekly regular hirers run multlple sessiofts a week bringing is a decent amount of incorne. We have a wide variety of dubs. cornmunity groups, healthcare and educational sessions and a variety for all ages with many people Wdilable for local residents to join or attend sesslons. There are a few gUlar hi15 th* no longer use the venue, however their slots have been filled by other new regulars, which has meant that our income has remained stable and look5 to be in a healthy position. As a conilnuation from last years AGM, our weekends are still looking strong and there are often 2 or 3 wents in a dty. We are still getting a wide varbety of events on weekends, some private and others wailable to local residents and the wider community to attends such as craft fairs and o)medy dubs. We have introduced a compliance walver in the latter part of the year to help tackle breaches in terms and condltions which so far has been successful for the events who hwe paid the waiver. The hall Is once a8ain In a stron8 place regarding hirings and hopefvlly thls wlll be reflerted In the trea5urer5 report too.
Statement of Assets & Liabilities Report Barton-le-clay Village Hall Perlod Ending 31-DEC-2025 ¢45riryrtlYr Fltr Vr Flxqd Ass•ts Ftxed A¥E•ts 20.51124 17,2211.2 20.513.24 20>1324 17,228 Cyrw•nt TE8TCf(S 4.674 42., 4,674 42 0.71&52., 8.715.52 4.OP209 12.121.C•)i 12.121. 12.371.4XI 13ts.38&00 136.3&1.C TO1 Cwrent A51ety 161.895.94 Cuff•nt U•blllll•s f4llw th• Y••r 'CREtX70RS .2,4C•.54 -1,037. .2.409.54,' .2.4051.54 -t,037. CurMtAwts 159.486.40, IS9.440 Ll•blllll•• . pay•bl• all•f 1 J•Ar Tow L¢ntrT¢fm N•t A68•ts Q 31i)EC-2 1 I79.9.84,, 179.899.64 ITO.735.85 R•w•••nt•d ty Fund• G•n•rd Fd 179.999.841 179.999.64 Iro.Th8J 179.999.641 179.999.84 170.73&85 oproval of Aeeounts W• approvethe ot)OVgfinanclal ststemonts and¢(filMthatwe ha%* MademIts allreleY8ntrttortsand formatton forthelr preparatto AJ. Ms l Baxter Treasufer Mr Rose dependgntExarnmef Mrs R Winws Secretary MT R Kenneoy Actlng Chalman
Barton4e4lay Willage Hall Profft & Loss Report 2t¥07W26 16'.32 Pon'od: 01-JAN-2025 10 314)EC-5 Current Year Prlor Yr Detail Total Detail Total Fundlsl". Al Fun(Js Ent GrtyJF4sl." Al Ev•nt GrrwJps INCOME 4OOQ INCOME 4001 Hall Hlr¥ 4002 PTrall 0. OCCaw H¥or¥ (not in uqe) 4003 Grants 4004 Interest 4C4J5 Donalk 4(J)7 Car Park Rental Incom• TOTAL IMC(iiAE 49.647.26 46.612.52 44.275.10 37.740. 3.354.rxJ 203.40 285.08 5.087.08 4014.22 047.20 48,612.52 EXPEN8e8 7200 OVERHEADS 7201 S•rvivfr8. caretsk8r 7202 S•Mc88- BkIn9 ()•rk 7203 Gprd¢ner 7204 Maintenancknp 7205 Inwranco 7206 W8ter 7207 Gae 7206 E18dwi¢ity 7209 Refu80 Cclect 7210 Broadband 7211 Elo¢arkal, Ga8 and Flro T•8lrKJ 7212 PRS 140.383.471 147,180.781 119.169.(X)I (2.593.) 1180.IXII 12.gJ2.381 12.016.391 (767.971 12.431.981 13.538.821 {1.923.571 1440.33) {517.02 {832.541 {180.1)JI 12.413 991 {ICJ.th) I250.) {169.gJl I16,824.) 11,81K).001 {230.t(11 14.523.031 12.105.401 1543.671 {2.19S.651 12,2C(s.681 11,680.251 1331.561 1296.961 1756.121 I.00) 112,981.48 I1.00) 1250.tyJI 7213 7214 Mi8cdl8rwus 7215 Audknrs Foes 7216 L)epreciat 7217 TVLirAnco TOThL PAYMENTS I40.3.47) {47,1811.7ffj1 Pmn18 Loss- BArtOrlaY Paw l of1
Balance Sheet Barton-le4lay Village Hall Period Ending 31-DEC-2025 c1•1 FY 4 314)EG-2Q25 FY al 314)EC-2024 ASSEYS SAVINGS AMD INVESTMENTS
lJ1324 17,228.26 Savings A¢ont Fund RaslNJ FIXED ASJETS X),51324 17,22&26 CA8H AT BANK AIID IM HAIID .7152 4,CS2.tYd 8.715.52 4.OP2.09 Cath Acc¢ OTHER A&8Ers 15111Q42 150,452. OEBTORS'DEBTORS 4.674.42 1.696. DEBTOR&Flx•d Awts Not cl •t t•k• on 12.121.(Kl 12371.(X) OEBTOA&Lwd or¥J Pd 138,38S.CrfI 1386.L¥J TOTAL ASSETS IU401.1• 171,772.85 UABILmE3 CURRENT UABILmE8 4MOg.54 -I,a37.L 'CREDITORS .14(Ya.54 .1,037. REPRE8Ei¥fED BY FUN08 Gonor Fund 179.999.64 17Q73&85 LONO.TERM LIABILITIE8
CHARITY COMMISSION FOR ENGLA AND wE5 1 I IndeperKlent examinarfs rewt on t accounts RÈp)rt 1.12.2025 •rJ•d gQ¥ J7 S•1 out on pa r•pM 10 lh• trv¥t••S my IP ¥¢¥Jrt• ofts atrm• harlty Tnun ALri. ornm15sO undof4•aw)n 14gSHb) 31.526 R•h¥ani prol•sslor*l qualllkatsonls) or boty (If y):