BartOn-1￿ClaY Village Hall Management
Committee
Minutes of Annual General Meeting
9th April 2026
Present
Ron Kennedy - Acting Chainnan
Joanne Baxter - Treasurer
'la Winters - Hon. Secretary
Keith Knight - Shillington & District Camera Club
Keith Badham - Upstage
Carol Still - Carpet Bowls
Rebecca-I,ouise Smith - Barton Players
c.arolyn Cullen - for Parish Council
Rachael Bowie - Booking Otricer
It was noted that there wcre no members of the public in attendance.
Minute$
The Minutes of the previous AGM were circulated and acceptcd as correct.
Matters Arising
None
Correspondence
None
Financt Report
Joann¢ adviscd that she w&$ unable to provide copies of the Annual Accounts ￿ they were
still with the auditor. Howcvcr shc could confwm that the figures had been agreed and
she was pleased to advise that the annual accounts showed a healthy profit for 2025 of
£9,263.79. The audited accounts would ￿ prcscntcd at thc May rneeting.

Booking OffKer's Report
Rachael gave her report for the year (copy attached). It was good to note that bookings
were continuing at a high level.
Chairman'y Report
Ron had continued as Chairn]an throug1￿Ul the year as no other candidate for the position had
com¢ forward. H¢ gav¢ a brief report (Copy attached) and particularly thanked the treasurw,
secretary, booking officer and caretakers for their hard work over the past year.
Election of new committee
The following persons were continuing as representative members:
Ron Kennedy - Dixieland CMC
Rebecca-Louise Smith - Barton Playe
Kalim Qureshi - Barton Parish Council
Keith Knight- Shillington & Distrid Carnera Club
Brenda McDonald - Helping Hands
Carol Still - Barton CaTpet Bowls
Keith Badharn - Upstage
Karcn Gregory - The Dance Studio
The following were aCcep￿d as elected members:
Joanne Baxter
Keith Whitwell
Rita Winters
The ACJM would be followed by the tirst nornial monthly comrnittee meetmg at which
time the officers of the committee would be fornially elected.
Any Other Business
Rita again expressed concern that the committee had been unable to recruit new members.
Date of first meeting
Th¢ AOM closed ￿ 8.15 pm and was followed by the norni￿ monthly comrnittee meeting.

This WILI be a short report as I do not do long.
First I would Like to thank all fortheir work and commitment in the last year
treasurer, secretary, booking officer and the caretskers. The hallcould
not run as smooth as it does without you all.
We have completed a lot thls year, not least the new roof at long last
(hopefully no more leaks) and all the new draft policies etc.
Hopefully we will be in a position in the coming year to do the air
conditioning and the fencing.
We are stilL struggling to get committee members as are all committees
I would think,
To finlsh that is all, so thanks to all and hopefullywe have another good
year.

Bookin
Officer Re
-AGM 2026
Booknn85 are Still tn a good place and we are consistently Betting enquires for new potential
re8ul8r hirers tts well as a variety of ￿e off even￿ We currently have 16 regular hirers who
are using the buildin& running multiple sessions. Some of our regular hirer5 run sessions
once a month, scrfne areterm time only and sorne who onty run for part of the year. several
of our weekly regular hirers run multlple sessiofts a week bringing is a decent amount of
incorne. We have a wide variety of dubs. cornmunity groups, healthcare and educational
sessions and a variety for all ages with many people Wdilable for local residents to join or
attend sesslons. There are a few ￿gUlar hi￿15 th* no longer use the venue, however their
slots have been filled by other new regulars, which has meant that our income has remained
stable and look5 to be in a healthy position.
As a conilnuation from last years AGM, our weekends are still looking strong and there are
often 2 or 3 wents in a dty. We are still getting a wide varbety of events on weekends, some
private and others wailable to local residents and the wider community to attends such as
craft fairs and o)medy dubs. We have introduced a compliance walver in the latter part of
the year to help tackle breaches in terms and condltions which so far has been successful for
the events who hwe paid the waiver.
The hall Is once a8ain In a stron8 place regarding hirings and hopefvlly thls wlll be reflerted
In the trea5urer5 report too.

Statement of Assets & Liabilities Report
Barton-le-clay Village Hall
Perlod Ending 31-DEC-2025
¢45riryrtlYr
Fltr Vr
Flxqd Ass•ts
Ftxed A¥E•ts
20.51124
17,2211.2
20.513.24
20>1324
17,228
Cyrw•nt
TE8TCf(S
4.674 42.,
4,674 42
0.71&52.,
8.715.52
4.OP209
12.121.C•)i
12.121.
12.371.4XI
13ts.38&00
136.3&1.C
TO1￿ Cwrent A51ety
161.895.94
Cuff•nt U•blllll•s f4llw th• Y••r
'CREtX70RS
.2,4C•.54
-1,037.
.2.409.54,'
.2.4051.54
-t,037.
CurMtAwts
159.486.40,
IS9.4￿40
Ll•blllll•• . pay•bl• all•f 1 J•Ar
Tow L¢ntrT¢fm
N•t A68•ts Q 31i)EC-2
1 I79.9￿.84,,
179.899.64
ITO.735.85
R•w•••nt•d ty Fund•
G•n•rd F￿d
179.999.841
179.999.64
Iro.Th8J
179.999.641
179.999.84
170.73&85
oproval of Aeeounts
W• approvethe ot)OVgfinanclal ststemonts and¢(￿filMthatwe ha%* MademIts￿ allreleY8ntrttortsand
formatton forthelr preparatto
AJ.
Ms l Baxter
Treasufer
Mr
Rose
dependgntExarnmef
Mrs R Winws
Secretary
MT R Kenneoy
Actlng Chalman

Barton4e4lay Willage Hall
Profft & Loss Report
2t¥07W26 16'.32
Pon'od: 01-JAN-2025 10 314)EC-￿5
Current Year
Prlor Y￿r
Detail
Total
Detail
Total
Fundlsl". Al Fun(Js
E￿nt GrtyJF4sl." Al Ev•nt GrrwJps
INCOME
4OOQ INCOME
4001 Hall Hlr¥
4002 PTrall ￿￿0. OCCaw￿ H¥or¥ (not in uqe)
4003 Grants
4004 Interest
4C4J5 Donalk
4(J)7 Car Park Rental Incom•
TOTAL IMC(iiAE
49.647.26
46.612.52
44.275.10
37.740.
3.354.rxJ
203.40
285.08
5.087.08
4014.22
047.20
48,612.52
EXPEN8e8
7200 OVERHEADS
7201 S•rvivfr8. caretsk8r
7202 S•Mc88- B￿kIn9 ()•rk
7203 Gprd¢ner
7204 Maintenancknp
7205 Inwranco
7206 W8ter
7207 Gae
7206 E18dwi¢ity
7209 Refu80 Cclect
7210 Broadband
7211 Elo¢arkal, Ga8 and Flro T•8lrKJ
7212 PRS
140.383.471
147,180.781
119.169.(X)I
(2.593.￿)
1180.IXII
12.gJ2.381
12.016.391
(767.971
12.431.981
13.538.821
{1.923.571
1440.33)
{517.02
{832.541
{180.1)JI
12.413 991
{IC*J.th)
I250.￿)
{169.gJl
I16,824.￿)
11,81K).001
{230.t(11
14.523.031
12.105.401
1543.671
{2.19S.651
12,2C(s.681
11,680.251
1331.561
1296.961
1756.121
I￿.00)
112,981.48
I1￿.00)
1250.tyJI
7213
7214 Mi8cdl8rwus
7215 Audknrs Foes
7216 L)epreciat
7217 TVLirAnco
TOThL PAYMENTS
I40.￿3.47)
{47,1811.7ffj1
Pmn18 Loss- BArtOr￿l￿a*Y
Paw l of1

Balance Sheet
Barton-le4lay Village Hall
Period Ending 31-DEC-2025
c￿1•￿1 FY 4 314)EG-2Q25
FY al 314)EC-2024
ASSEYS
SAVINGS AMD INVESTMENTS
>lJ1324
17,228.26
Savings A¢o￿nt
Fund RaslNJ
FIXED ASJETS
X),51324
17,22&26
CA8H AT BANK AIID IM HAIID
.71*52
4,CS2.tYd
8.715.52
4.OP2.09
Cath Acc¢￿￿
OTHER A&8Ers
15111Q42
150,452.
OEBTORS'DEBTORS
4.674.42
1.696.
DEBTOR&Flx•d Awts Not cl •t t•k• on
12.121.(Kl
12371.(X)
OEBTOA&Lwd or¥J P￿￿d￿
138,38S.CrfI
1*386.L¥J
TOTAL ASSETS
IU401.1•
171,772.85
UABILmE3
CURRENT UABILmE8
4MOg.54
-I,a37.L
'CREDITORS
.14(Ya.54
.1,037.
REPRE8Ei¥fED BY FUN08
Gonor￿ Fund
179.999.64
17Q73&85
LONO.TERM LIABILITIE8

CHARITY COMMISSION
FOR ENGLA￿ AND w￿E5 1
I IndeperKlent examinarfs rewt on t
accounts
RÈp)rt
1.12.2025
•r*J•d
gQ¥ J*7
S•1 out on pa
r•pM 10 lh• trv¥t••S my IP* ¥¢*¥Jrt• ofts atrm•
harlty Tnun
ALri.
ornm15s￿O undof4•aw)n 14gSHb)
31.526
R•h¥ani prol•sslor*l
qualllkatsonls) or boty (If
y):