2024-03-31-accounts - Ashford District Scout Council

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Trustees' Annual Report

For the period

From (start date)	0	4	2	3	3	3	3	1	0	3	2	4

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
	Ashford Disctrict Scout Council


	3 0 8 1 3 8
	1	2	7	0	1

	24 Towner Close
	Charing

	Postcode					T	N	2	7	0	B	F

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year

James Yeomans	Trustee Chair
Colin Ladley	Trustee District Lead Volunteer
Karen Blackiston	Trustee Treasurer
Julian West	Trustee Deputy District Lead Volunteer	appointed 5.6.24
Nick O'Callaghan	Explorers	retired 5.6.24
Lisa Thornton	Trustee Transformation and compliance	appointed 5.6.24
Jan White	Secretary
Ian Carey	Trustee District Development	appointed 5.6.24
Kieran Lee	Trustee District Youth Leader	appointed 5.6.24

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

	Type of advisor	Name	Address





	Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

1 LT700001 (3rd December 2018)

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The District's governing documents are those of the The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye Laws of
the Association and The Policy, Organisation and Rules of The Scout
Association.
(e.g. trust deed, constitution)
How the charity is constituted
The District is a trust established under its rules which are common to all
Scouts.
(e.g. trust, association, company)
Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and
(e.g. appointed by, elected by) Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The District is managed by the Executive Committee, the members of which are
information, where relevant, about: the ‘Charity Trustees’ of the District which is an educational charity. As charity
trustees they are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
This Executive Committee exists to support the District Commissioner in
Policies and procedures adopted for:
meeting the responsibilities of the appointment and is responsible for:
a) the induction and training of trustees;
The maintenance of Group property;
b) trustee' consideration of major risks
The raising of funds and the administration of Group finance;
and the systems and procedures to
The insurance of persons, property and equipment;
manage them
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are
elected.
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Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	The district has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

2 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal
development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate with others and
make friends.

3 LT700001 (3rd December 2018)

The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

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Section D Achievements and performance
Summary of the main achievements of
the charity during the year
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
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4 LT700001 (3rd December 2018)

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short.

Quantify and explain any designations

Details of any funds materially in deficit (circumstances plus steps to eliminate)

5 LT700001 (3rd December 2018)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; • investment policy and objectives;

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) James Yeomans Position (eg Secretary, Chair) Chairman Date 0 5 0 6 2 4

6 LT700001 (3rd December 2018)

Independent Examiner's Report to the Trustees of the

ASHFORD DISTRICT SCOUT COUNCIL

I report on the accounts of the District for the year ended 31 March 2024 which comprise the Statement of Receipts

and Payments and Statement of Assets and Liabilities.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts (under Section 145 of the Charities Act);
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention (other than that disclosed below *):

which gives me reasonable cause to believe that in, any material respect, the requirements
⚫ to keep accounting records in accordance with Section 130 of the Charities Act ;and
⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: .............Martyn Crawley.......................................................................................... Qualification: .....FCA........................................................................................

Address: ......C/o The Goods Shed, Jubilee Way, Faversham Kent..............................................

...................................................................................................................

Date: .............20.1.25.................................................................................

LT700006 (1[st] February 2017)

Ashford District Scout Council Receipts and payments account

	For the year from	01-Apr-23	To	31/03/2024

Receipts and payments
Receipts		2023/24			2022/23 Whole year total funds £
	Unrestricted funds £	Restricted funds £	£
Membershipsubscriptions	44,942	-	-	44,942	49,891
Less: Membership subscriptions paid on (National/County)	(40,245)	-	-	(40,245)	(38,843)
Net membership subscriptions retained	4,697	-	-	4,697	11,048
Districtprogram and activities	9,169	-	-	9,169	9,013
World Scout Jamboree 2023	605	2,500	-	3,105	10,988
South Africa 2025		13,940		13,940	-

South Africa 2022		-		-	19,478
Shopsales	12,188	-		12,188	12,806
Thirdpartyfundraising	102	-		102	52
Donations	1,435			1,435	-
Forge Lane contribution	-			-	-
Gift Aid	-			-	-
Other	2,473			2,473	1,641
Sub total	30,669	16,440	-	47,109	65,026
Investment income
Bank interest	122		-	122	22
Sub total	122	-	-	122	22
*Total receipts*
	30,791				65,048

Ashford District Scout Council Receipts and payments account

	For the year from	01-Apr-23	To	31/03/2024

Receipts and payments
Payments	Unrestricted funds £ 12,143 1,792 2,170 2,176 - - 500 9,723 1,804 30,308 483 - 61,129 61,612	Restricted funds - £ £ - - - - - - - - 2,500 - - - - - - 2,500 - 13,940 - - 127 - 14,067 - 2023/24		Total funds £ 12,143 1,792 2,170 2,176 2,500 - 500 9,723 1,804 32,808 14,423 - 61,256 75,679	2022/23 Whole year total funds £
Charitable Payments
Districtprogramme and activities	12,143				11,806
District exec costs	1,792				704
Forge Lane utilities	2,170				1,774
Insurance	2,176				1,960
World Scout Jamboree 2023	-				15,500
South Africa 2022	-				46,722

Donations	500				-
Shop purchases	9,723				9,981
Other	1,804				823
Sub total	30,308				89,270
*Net of receipts/(payments)* Transfers between funds Cash funds last year end Adjustment *Current cash funds*

					- 24,222
					-
					85,478

					61,256

Statement of assets and liabilities
£ Cash funds Bank current account 4,655 Bank deposit account 10,231 AKAS account 553 Shopaccount 31,396 Explorers Accounts 13,696 RoostersActive Support account 1,081 Total cash funds 61,612		£ 14,067 - - 14,067	£ - - - -	31/03/2024 Total funds £ 18,722 10,231 553 31,396 13,696 1,081 75,679	31-Mar-23 Total funds £
Cash funds
Bank current account	4,655	14,067	-	18,722	7,821
Bank deposit account	10,231	-	-	10,231	10,109
AKAS account	553			553	462
Shopaccount	31,396			31,396	28,563
Explorers Accounts	13,696			13,696	13,546
RoostersActive Support account	1,081	-	-	1,081	755
Total cash funds	61,612	14,067	-	75,679	61,256