## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||||| ||||Ashford Disctrict Scout Council||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||3
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8||||||||||||| ||||1|2|7|0|1||||||||| ||||||||||||||||| ||||24 Towner Close||||||||||||| ||||Charing||||||||||||| ||||||||||||||||| ||||Postcode||||||T|N|2|7|0|B|F| Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||||| ||James Yeomans|Trustee Chair|| ||Colin Ladley|Trustee District Lead Volunteer|| ||Karen Blackiston|Trustee Treasurer|| ||Julian West|Trustee Deputy District Lead Volunteer|appointed 5.6.24| ||Nick O'Callaghan|Explorers|retired 5.6.24| ||Lisa Thornton|Trustee Transformation and compliance|appointed 5.6.24| ||Jan White|Secretary|| ||Ian Carey|Trustee District Development|appointed 5.6.24| ||Kieran Lee|Trustee District Youth Leader|appointed 5.6.24| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ ||Type of advisor|Name|Address| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||**Section B**
**Structure, governance and management**||| Description of the charity’s trusts Type of governing document 1 LT700001 (3rd December 2018) **----- Start of picture text -----**
The District's governing documents are those of the The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye Laws of
the Association and The Policy, Organisation and Rules of The Scout
Association.
(e.g. trust deed, constitution)
How the charity is constituted
The District is a trust established under its rules which are common to all
Scouts.
(e.g. trust, association, company)
Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and
(e.g. appointed by, elected by) Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The District is managed by the Executive Committee, the members of which are
information, where relevant, about: the ‘Charity Trustees’ of the District which is an educational charity. As charity
trustees they are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
This Executive Committee exists to support the District Commissioner in
Policies and procedures adopted for:
meeting the responsibilities of the appointment and is responsible for:
a) the induction and training of trustees;
The maintenance of Group property;
b) trustee' consideration of major risks
The raising of funds and the administration of Group finance;
and the systems and procedures to
The insurance of persons, property and equipment;
manage them
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are
elected.
**----- End of picture text -----**
|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||The district has in place systems of internal controls that are designed to
provide reasonable assurance against material mismanagement or loss, these
include 2 signatories for all payments and a comprehensive insurance policies
to ensure that insurable risks are covered.| 2 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal
development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with others and
make friends.| 3 LT700001 (3rd December 2018) **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
**----- End of picture text -----**
4 LT700001 (3rd December 2018) The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) 5 LT700001 (3rd December 2018) ## Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; • investment policy and objectives; **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) James Yeomans Position (eg Secretary, Chair) Chairman Date 0 5 0 6 2 4 6 LT700001 (3rd December 2018) ## **Independent Examiner's Report to the Trustees of the** ## ASHFORD DISTRICT SCOUT COUNCIL I report on the accounts of the District for the year ended 31 March 2024 which comprise the Statement of Receipts and Payments and Statement of Assets and Liabilities. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention (other than that disclosed below *): 1. which gives me reasonable cause to believe that in, any material respect, the requirements - ⚫ to keep accounting records in accordance with Section 130 of the Charities Act ;and - ⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: .............Martyn Crawley.......................................................................................... Qualification: .....FCA........................................................................................ Address: ......C/o The Goods Shed, Jubilee Way, Faversham Kent.............................................. ................................................................................................................... Date: .............20.1.25................................................................................. **LT700006 (1[st] February 2017)** ## **Ashford District Scout Council Receipts and payments account** ||**For the year**
**from**|**For the year**
**from**|**01-Apr-23**|**01-Apr-23**|**To**|**To**|**31/03/2024**|**31/03/2024**|| |---|---|---|---|---|---|---|---|---|---| ||||||||||| |**Receipts and payments**|||||||||| |**Receipts**|||**2023/24**||||||**2022/23**
**Whole year**
**total funds**
**£**| ||**Unrestricted**
**funds**
**£**||**Restricted**
**funds**
**£**||**£**||||| |Membershipsubscriptions|**44,942**||**-**||**-**||**44,942**||**49,891**| |Less: Membership subscriptions paid on
(National/County)|**(40,245)**||**-**||**-**||**(40,245)**||**(38,843)**| |Net membership subscriptions retained|**4,697**||**-**||**-**||**4,697**||**11,048**| |Districtprogram and activities|**9,169**||**-**||**-**||**9,169**||**9,013**| |World Scout Jamboree 2023|**605**||**2,500**||**-**||**3,105**||**10,988**| |South Africa 2025|||**13,940**||||**13,940**||**-**| ||||||||||| |South Africa 2022|||**-**||||**-**||**19,478**| |Shopsales|**12,188**||**-**||||**12,188**||**12,806**| |Thirdpartyfundraising|**102**||**-**||||**102**||**52**| |Donations|**1,435**||||||**1,435**||**-**| |Forge Lane contribution|**-**||||||**-**||**-**| |Gift Aid|**-**||||||**-**||**-**| |Other|**2,473**||||||**2,473**||**1,641**| |**Sub total**|**30,669**||**16,440**||**-**||**47,109**||**65,026**| |**Investment income**|||||||||| |Bank interest|**122**||||**-**||**122**||**22**| |**Sub total**|**122**||**-**||**-**||**122**||**22**| |**_Total receipts_**|||||||||| ||**30,791**||||||||**65,048**| ## **Ashford District Scout Council Receipts and payments account** ||**For the year**
**from**|**01-Apr-23**|**To**|**31/03/2024**|| |---|---|---|---|---|---| ||||||| |**Receipts and payments**|||||| |**Payments**|**Unrestricted**
**funds**
**£**
**12,143**
**1,792**
**2,170**
**2,176**
**-**
**-**
**500**
**9,723**
**1,804**
**30,308**
**483**
**-**
**61,129**
**61,612**|**Restricted**
**funds**
**-**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,500**
**-**
**-**
**-**
**-**
**-**
**-**
**2,500**
**-**
**13,940**
**-**
**-**
**127**
**-**
**14,067**
**-**
**2023/24**||**Total funds**
**£**
**12,143**
**1,792**
**2,170**
**2,176**
**2,500**
**-**
**500**
**9,723**
**1,804**
**32,808**
**14,423**
**-**
**61,256**
**75,679**|**2022/23**
**Whole year**
**total funds**
**£**| |**Charitable Payments**|||||| |Districtprogramme and activities|**12,143**||||**11,806**| |District exec costs|**1,792**||||**704**| |Forge Lane utilities|**2,170**||||**1,774**| |Insurance|**2,176**||||**1,960**| |World Scout Jamboree 2023|**-**||||**15,500**| |South Africa 2022|**-**||||**46,722**| ||||||| |Donations|**500**||||**-**| |Shop purchases|**9,723**||||**9,981**| |Other|**1,804**||||**823**| |**Sub total**|**30,308**||||**89,270**| |**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**Adjustment**
**_Current cash funds_**|||||| ||||||| ||||||**- 24,222**| ||||||**-**| ||||||**85,478**| ||||||| ||||||**61,256**| ||||||| |**Statement of assets and liabilities**|||||| |**£**
**Cash funds**
Bank current account
**4,655**
Bank deposit account
**10,231**
AKAS account
**553**
Shopaccount
**31,396**
Explorers Accounts
**13,696**
RoostersActive Support account
**1,081**
**Total cash funds**
**61,612**||**£**
**14,067**
**-**
**-**
**14,067**|**£**
**-**
**-**
**-**
**-**|**31/03/2024**
**Total funds**
**£**
**18,722**
**10,231**
**553**
**31,396**
**13,696**
**1,081**
**75,679**|**31-Mar-23**
**Total funds**
**£**| |**Cash funds**|||||| |Bank current account|**4,655**|**14,067**|**-**|**18,722**|**7,821**| |Bank deposit account|**10,231**|**-**|**-**|**10,231**|**10,109**| |AKAS account|**553**|||**553**|**462**| |Shopaccount|**31,396**|||**31,396**|**28,563**| |Explorers Accounts|**13,696**|||**13,696**|**13,546**| |RoostersActive Support account|**1,081**|**-**|**-**|**1,081**|**755**| |**Total cash funds**|**61,612**|**14,067**|**-**|**75,679**|**61,256**|