Trustees’ Annual Report
Charity Name - Knotting & Souldrop Village Hall Committee
High Street Souldrop Bedfordshire MK44 1EY
Charity No. 308017 Period:- From 01/05/2020 to 30/04/2021
Trustee Names:-
Kim Kelly Gill Green Beverley Kidman Keeley Daize Caroline Rich
Our Committee are entrusted with the care and maintenance of our village hall in the tiny North Bedfordshire village of Souldrop. It is the old school and takes a considerable amount of time and effort to maintain the building – to which we are all committed.
It is a beautiful building and over a period of years we have replaced the old toilets to include a disabled toilet and disabled access to the front of the hall.
More recently we have completely refurbished the kitchen which is now modern, clean and can be used for a variety of events.
Our aim on a day to day basis is to raise funds for the purposes detailed above. These events include an annual Christmas Fayre, which is always well supported, bingo evenings, quiz and fish and chip evenings and more. We have a weekly coffee morning which is attended by residents of Souldrop and surrounding villages. Our attendees range in age from 2 years to 91 years. It is free to everyone and again, is very well attended.
The hall is an integral part of our village for the use of residents within the locality. We are very proud of our hall and are committed to the care, maintenance and use of such a well-loved facility.
Dated: 11[th] February 2022
KNOING & SOULDROP VILLAGE HALL COMMITTEE (REG CHARITY NO 308017) ANNUAL ACCOUNTS 01 MAY 2020 to 30 APR 2021 SECTION A- RECEIPTS & PAYMENTS Receipts (£) Payments {£) Balance {£) Fundraising Christmas Fayre Coffee Mornings Disco Bingo Night Treasure Hunt 0.00 57.08 0.00 0.00 0.00 57.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 57.08 Donatlons 0.00 Grants & Restrirted Funds 28.098.00 0.00 28,098.00 Hall Rental 514.00 0.00 51tL Heat, Llght and Power Elertricitv Water 370.16 0.00 600.00 218.40 (229.841 121'8.401 1448.24} Advertlslng 0.00 0.00 Assets Purchased 0.00 0.00 Ueanlng 0.00 75.00 175.001 Health & Safety 0.00 213.30 {213.30) Insurance & Licenclng 0.00 325.24 1325.24) Miscellaneous 0.00 0.00 Professlonal Fees 0.00 Repalrs & Malntenance 0.00 1,730.40 {1,730.401 Special Projects 0.00 13.612.56 {13.612.56) Sundrles & Supplies 0.00 98.60 198.60} Totsls current year 29.039.24 16,873.50 12,165.74 BIF from 2019-20 10,671.48 Totals Including BIF 22,837.22 This total is made up of: Cash in14and at 30/04121: Balan on Bank Account at 30104121 {last trans. 301041211-. 242.13 22.595.09 22,837.22
KNOTTING & SOULDROP VILLAGE HALL COMMITTEE (REG CHARITY NO 308017) ANNUAL ACCOUNTS 01 MAY 2020 to 30 APR 2021 SElON A - RECEIPTS & PAYMENTS Receipts 1£) Payments 1£) Balance {£) Fundraising Christmas Fayre Coffee Mornings Disco Bingo Night Treasure Hunt 0.00 57.08 0.00 57.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 57.08 Donations 0.00 0.00 Grants & Restrlcted Funds 28,098.00 0.00 28,098.00 Hall Rental 514.00 0.00 514.IXI Heat, Llght and Power Elertricity Water 370.16 0.00 600.00 218.40 1229.841 1218.401 1448.241 AdvertlslnB 0.00 0.00 Assets Purchased 0.00 0.00 aeanlng 0.00 75.00 175.(X)I Health & Safety 0.00 213.30 1213.301 Insurance & Llcencln8 0.00 325.24 1325.241 Mlscellaneous 0.00 0.00 ofesslonal Fees 0.00 Repalrs & Malntenance 1.730.40 11,730.40 Speclal Prolects 13.612.56 113,612.561 Sundries & Supplies 98.60 198.601 Tot•ls current year 29.039.24 16.8TJ.50 12,165.74 BIF from 2019-20 10,671.48 Totals including BIF 22.837.22 This iotal is made up of: Cash in Hand at 30104121.. Balance on Bank Account at 30/04121 Ilast trans. 301041211: 242.13 22,595.09 22.837.22 Pagelof4
SEcfioN B- STATEMENT OF ASSETS AND LIABILITIES ATTHE END OF THE PERIOD CASH FUNDS: Detalls Cash in hand Cash at bank IVreStf the ne•rerf E 242 22,595 Tot•1 fash funds 22.837 OTHER MONETARY ASSETS: Rebtv6Liod Fundstoth• Details NONE INVESTMENT ASSETS". Fund tow1hasl Detalls NIA oJ¢ ASSETS RETAINED FOR THE CHARITY'S OWN USE: Detalls 58 x Meeting Chairs 12 x Large tables16ft & roundl Other tables & chalrs 2 x Coffee Machines I x Microwave I x Chalr Lifter Kitchenware Isee inventory) Nla Nla N/a Nla N/a N/a Nla £125.94 LIABIUTIES: Detalls ttyJ• lJptkn•l reasurer's Year End Notes: he Hall remained closed for the whole year due to Coronavirus. therefore no hlres took place but funds rec. ere for hlres up to March 2020. Beds 8C have $0 far awarded grants of £28,098.00 to cover10s5 of rent... he kitthen has been replaced, the front & back door5 and hall painted while the hall was closed. I declare these accounts are a true and accurate representation of the fiMncl•l Jrtl¥ttles of Knottln8 & Souldrop Vlllage Hall Commlttee in the year ended 30th Aprll 2021: Treasurer Sl nature: (Keeley Daize) Date: 17 <021 . Followln8 the meetln8 held on 6th Juty 2021 at Knotllng & Souldrop Village Hall. 51)uldrop I declare that the Knottln8 & 5ouldrop Village Hall Commlrtee approved the above •ccounts. Secretary Slgnature: {KSm Kelty) D•te: Page2of4
SECTION C- NDEpENDENT EXAMINER'S REPORT ON THE ACCOUNTS Report to the trustee5 1 members of KNorriNG & SOULDROP VILLAGE HALL COMMITfEE CHARITY NO 308017) REG On accounts for the year ended 30th April 2021 Respertive iesponsibilities of trustoes and examlner The tharity's trustees are responsible for the preparation of the accounts. The charitys trustees consider that an audr( is not required for thi5 year under section 144 of the Charities Art 2011 (the Charities Artl and that an indeperKlent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Dirertions given by the tharity Commission lunder section 14515llbl of the Charities Act, and • to state whether particular matters have come to my attention Basis ol independent minor's statsment My examination was carried out in accordance with general Oirections given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a compari50n of the accounts presented with those records. It also includes consideratlon of any unusual items or disdosure5 in the accounts, and seekin8 explanations from the trustees concernin8 any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a'true and faie view and the report Is limited to those matters set out in the statement below. Basis of Independent •Mmlner'J st•tement In connertion with my examination. no material matters have come to my attentn (other than that disclosed bekiw ') whlch glves me cause to bdieve that in. any material respert.. • accounting records were not kept In attordance with 5ect6on 130 of the Charities Act or • the accounts do not accord wlth the accounting records I have come across no other matters in connection with the examination to which attention should be dravm in order to enable a proper understanding of the accounts to be reached. Please delete the words in the bracket5 rf they do not apply. Slgned: Relev•rt protesslonal qu•llflcat6ons or body {1 anyl: Mic eeeLIL & Page3 of4
SECTION C- INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS (Continued) Address: ILFA HIG}1 2DKJLoe OP S IE DISCLOSURE: Only complete if the examiner needs to highlight matters of concern15ee CC32, Independent examination of charity accounts- directions and 8uidance for examinetsl Give here brlel detslls ol •fiy iteffls that the examlner wishes to dtsclose. Page4of4